Constitution

Constitution  of
The Clontarf Golf and Bowling Club*

 

*As adopted by the Members at a Special General Meeting held on 5th May 2017
and as amended at Annual General Meetings held
on 26th January 2018, 25th January 2019 and 31st January 2020.
Updated 1st February 2020


CONTENTS
Rule No. Page No.
1 Introduction 1
2 Definitions 1
3 Name of Club 5
4 Objects of Club 5
5 Ownership and Legal Status of Club 5
6 Club Colours 5
7 Club Crests 5
8 Club Motto 5
9 Code of Ethics/Substance Abuse/Alcohol Abuse 5
10 Management Structure of Club 6
11 Running of Club 6
12 Presidency 7
13 Trustees 7
14 Management Committee 9
15 Powers, Obligations and Functions of Management Committee 13
16 Proceedings at Meetings of Management Committee 15
17 Electronic/Verbal Procedure for Management Committee Decisions 16
18 Executive Functions of Management Committee 16
19 Finance 16
20 Men’s Club 18
21 Ladies’ Club 18
22 Bowling Club 19
23 Appointment of Sub-Committees 19
24 Suspension of Sub-Committees 21
25 General Meetings of Club 21
26 Standing Orders for General Meetings 23
27 Annual General Meeting of Club 23
CONTENTS continued
Rule No. Page No.
28 Special General Meetings of Club 25
29 Elections of Club Officers and Other Club Officials 26
30 Indemnity of Trustees, Officers, Committee Members, etc. 29
31 Delivery of Notices/Documents 30
32 Risks to Personal Property / Occupiers’ Liability 30
33 Membership 30
34 Applications for Membership 31
35 Rights/Privileges/Restrictions of each Category of Membership 33
36 Resignation of Members 43
37 Disciplinary/Complaints Issues relating to Members 43
38 Disciplinary/Complaints Issues relating to Non-Members 44
39 Visitors to Club 44
40 Subscriptions, Entrance Fees, Levies and other charges 45
41 Non-Payment of Subscription or other monies due 47
42 Building, Course and Other Levies/Charges 47
43 Members’ Insurance 47
44 Green Fees for Golf and Bowling 47
45 Affiliation to National Governing Bodies 47
46 General Rules 47
47 Sale, Supply or Consumption of Excisable Liquors in the Club 47
48 Status of Club Constitution 49
49 Amendments to Club Constitution 49
50 Interpretation of Club Constitution 49


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Constitution of The Clontarf Golf and Bowling Club
As adopted by the Ordinary Members of the Club at a Special General Meeting duly convened and held on
Friday, 5th May 2017 in the Clubhouse, The Clontarf Golf and Bowling Club, Donnycarney House, Malahide
Road, Dublin 3 and as amended at Annual General Meetings held on 26th January 2018 and 25th January 2019.
1 Introduction
1.1 This Constitution shall come into force on the 7th day of May 2017 and shall operate in substitution for and to the
exclusion of all previous Rules, Regulations and Constitutions of The Clontarf Golf and Bowling Club (hereinafter
referred to as the Club).
1.2 All rights and liabilities held, enjoyed, or incurred by virtue of any contract or commitment (expressed or implied)
entered into by the Club with third parties prior to the day on which this Constitution is adopted shall stand as
rights and liabilities of the Club under this Constitution.
2 Definitions
2.1 In this Constitution, the following expressions shall, unless the context otherwise requires, have the following
meanings:
Appeals Sub-Committee the Sub-Committee responsible for investigating any appeal lodged
in connection with a disciplinary matter.
Audited Financial Statements the audited Financial Statements of the Club as at the 31st day of
October in every year.
Authorised member of staff shall be the General Manager of the Club or such staff member as
the General Manager shall nominate.
BLI the Bowling League of Ireland.
Bowling Captain the Captain of the Bowling Club.
Bowling Club the Bowling Club shall comprise all the categories of Bowling
Membership listed in Rule 33.2.2.
Bowling Committee the Bowling Committee shall comprise the Bowling Captain,
Bowling Vice-Captain, Bowling Secretary, Bowling Treasurer,
Bowling Competitions’ Secretary, and six Members of the Bowling
Club who are elected to manage and control the affairs of the
Bowling Club. The Club Officers and the outgoing Captain of the
Bowling Club shall be ex-officio members of the Bowling
Committee.
Bowling Green the Bowling Green of the Clontarf Golf and Bowling Club.
Captain the Captain of the Men’s Club.
Captains the Captains of the Men’s Club, the Ladies’ Club and the Bowling
Club.
Chairman the Chairman of the Management Committee.
CGI the Confederation of Golf in Ireland.
Club the name or title, the Club without qualification shall mean ‘The
Clontarf Golf and Bowling Club’, Donnycarney House, Malahide
Road, Dublin 3 which comprises the Club, the Men’s Club, the
Ladies’ Club and the Bowling Club.
Club Auditor the independent professionally qualified Auditor appointed at the
Annual General Meeting of the Club to audit the Club’s Financial
Statements as outlined in Rule 19.1.15.
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Club Officers the Club Officers shall comprise the President, Captain, Lady
Captain, Bowling Captain, Chairman, Club Secretary, Club
Treasurer, Course Officer and House & Social Officer.
Club Secretary the Secretary of the Club.
Club Treasurer the Treasurer of the Club.
Clubhouse the Clubhouse, buildings, surrounding lands including the putting
and chipping greens, other than the Golf Course, any buildings
thereon, and the Bowling Green, associated buildings, including the
Bowling Pavilion, car park and any additions, alterations or
extensions made thereto.
CONGU the Council of Golf Unions.
Committee Members the members of the Management Committee and/or the Committee
of the Men’s Club, the Ladies’ Club or the Bowling Club, as the
case may be.
Constituent Clubs the Men’s, Ladies’ and Bowling Clubs which are constituent parts
of The Clontarf Golf and Bowling Club.
Course Officer the Officer elected to be responsible for Golf Course and Bowling
Green matters.
Course sub-Committee the Sub-Committee responsible for Golf Course and Bowling Green
matters.
Disciplinary Sub-Committee the Sub-Committee responsible for investigating any complaint
lodged in connection with a disciplinary matter.
Female Junior Convenor the co-ordinator of all aspects of Female Junior Golf.
Financial Year the year ending 31st October.
Golf Course the 18-hole Golf Course, including the practice garden, situated at
Malahide Road, Dublin 3 and all and any additional course or golf
courses or extensions to the existing Golf Course which the Club
may own, lease or operate.
Golf/Bowling Member a Golfing Member of the Club who has paid an additional annual
bowling subscription to entitle him/ her to play both golf and bowls.
GUI the Golfing Union of Ireland.
Honorary Auditor the individual elected at the Annual General Meeting of each
constituent Club to audit its Accounts.
House & Social Officer the Officer elected to be responsible for House, Social, Bar and
Catering matters of the Club.
House & Social Sub-Committee the Sub-Committee responsible for House, Social, Bar and Catering
matters of the Club.
IBA the Irish Bowling Association.
ILGU the Irish Ladies’ Golf Union.
IWBA the Irish Women’s Bowling Association.
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Junior Bowling Convenor the co-ordinator of all aspects of Junior Bowling.
Ladies’ Club the Ladies’ Club shall comprise all the Female Golfing Members of
the Club.
Ladies’ Committee the Ladies’ Committee shall comprise the Lady Captain, Lady ViceCaptain, Ladies’ Secretary, Ladies’ Treasurer, Ladies’ Tournament
Secretary, Ladies’ Handicap Secretary, Female Junior Convenor,
and six members of the Ladies’ Club who are elected to that
Committee to manage and control the affairs of the Ladies’ Club.
Ladies’ Handicap Secretary the Handicap Secretary of the Ladies’ Club.
Ladies’ Secretary the Secretary of the Ladies’ Club.
Ladies’ Tournament Secretary the Tournament Secretary of the Ladies’ Club.
Ladies’ Treasurer the Treasurer of the Ladies’ Club.
Lady Captain the Captain of the Ladies’ Club.
Lady Member the category of membership described in Rules 33.2.1.3, 33.5 and
35.8 which comprises those who were Lady Associate Members as
at 5th September 2001 and who have not subsequently chosen to
accept the offer of transfer to Ordinary Membership pursuant to
Rule 35.8.1.9.
Lady Vice-Captain the Vice-Captain of the Ladies’ Club.
LBLI the Ladies’ Bowling League of Ireland.
Life Honorary Members These shall include the following:
– an Ordinary, Five-Day, Lady, Bowling or Clubhouse Member
who has been granted Life Honorary Membership by the
Management Committee on the basis of having served 40 years
continuous membership of the Club and having fulfilled the
relevant age requirements to qualify for such membership.
– an Ordinary Member who has been elected to Life Honorary
Membership under Rule 35.6.3.3.
– a person who, though not being a member of the Club, has been
elected to Life Honorary Membership under Rule 35.20.2.
Male Junior Convenor the co-ordinator of all aspects of Male Junior Golf.
Management Committee the Management Committee shall comprise the Chairman, Captain,
Lady Captain, Bowling Captain, Club Secretary, Club Treasurer,
Course Officer and House & Social Officer.
Members of the Bowling Club Bowling Members of the Club as listed in Rule 33.2.2.
Member of the Club a Member of The Clontarf Golf and Bowling Club, as listed in Rule
33.2.
Member of the Ladies’ Club a Female Golfing Member of the Club.
Member of the Men’s Club a Male Golfing Member of the Club.
Membership Sub-Committee the Membership Sub-Committee shall comprise the Captain, ViceCaptain, Lady Captain, Lady Vice-Captain, Bowling Captain,
Bowling Vice-Captain and Club Secretary (in the absence of the
Club Secretary, the Men’s Secretary or the Ladies’ Secretary shall
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serve on this Sub-Committee).
Men’s Club the Men’s Club shall comprise all the Male Golfing Members of the
Club.
Men’s Committee the Men’s Committee shall comprise the Captain, Vice-Captain,
Men’s Secretary, Men’s Treasurer, Men’s Tournament Secretary,
Men’s Handicap Secretary, Male Junior Convenor and six members
of the Men’s Club who are elected to that Committee to manage and
control the affairs of the Men’s Club.
Men’s Secretary the Secretary of the Men’s Club.
Men’s Treasurer the Treasurer of the Men’s Club.
Mixed Golf Events golf events involving both male and female golfers.
Ordinary Members that category of membership of the Club listed in Rule 33.2.1.1 who
are entitled to attend and vote at General Meetings of the Club.
President the President of the Club as elected for a 2-year period.
R&A Rules Limited the organisation responsible for making, interpreting and giving
decisions on the Rules of Golf and Rules of Amateur Status.
Simple majority 50% of the Members plus one present shall constitute a simple
majority. Where a vote is conducted by secret ballot, spoiled votes
shall be disregarded for the purposes of determining the required
majority.
Special Category Member a member of any golfing or bowling category who is deemed by the
Management Committee to be unable to play golf or bowls for
reasons of ill health for a minimum period of one year (Special
Category 1) or who is unable to play golf or bowls due to injury or
surgery (Special Category 2) may be admitted by the Management
Committee to Special Category Membership subject to the
conditions outlined in Rule 35.17.
Special Resolution a Special Resolution is one dealing with any of the following
matters:
• winding up of the affairs of the Club or any part thereof.
• disposal of any part of the lands or buildings owned or
leased by the Club.
• acquisition of any lands or buildings.
• amending or revoking any part of the Club Constitution
save as indicted in Rule 50.1.
Such Special Resolution shall require a majority of at least twothirds of the Ordinary Members present at a General Meeting of the
Club before being passed (Rule 25.6 refers). Where a vote on a
Special Resolution is conducted by secret ballot, spoiled votes shall
be disregarded for the purposes of determining the required
majority.
Trustees those persons who are elected as Trustees of the Club under Rule 13.
Vice-Captain the Vice-Captain of the Men’s Club.
Vice-President the Vice-President of the Club.
WBB the World Bowls Board.
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2.2 Rules herein contained are indicated by consecutive numbers.
2.3 Any reference to any provision of any legislation shall include an amendment to or revocation thereof.
2.4 Unless the context otherwise requires, words denoting one gender shall include all genders and the words denoting
the singular shall include the plural and vice versa.
2.5 For the purposes of this Constitution, where time served as an Ordinary Member is calculated for the enjoyment
of certain privileges, time served as a former Lady Associate who has transferred to Ordinary Membership shall
be used in such calculation.
3 Name of Club
3.1 The name of the Club shall be the ‘The Clontarf Golf and Bowling Club’ (hereinafter referred to as ‘the Club’)
and this name shall be the common name by which the Club and its three constituent Clubs, the Men’s Club, the
Ladies’ Club and the Bowling Club, shall be collectively known. The Men’s and Ladies’ Clubs may be commonly
referred to, individually or jointly, as ‘Clontarf Golf Club’ and the Bowling Club may be commonly referred to
as ‘Clontarf Bowling Club’.
4 Objects of Club
4.1 The objects of the Club are to provide, operate, manage and control appropriate facilities for the playing of the game of
Golf, the game of Bowls, social activities, and such other ancillary games and facilities as may be conducive to the
better enjoyment and greater comfort of the Members of the Club and those lawfully availing of its facilities, rights and
privileges.
4.2 The Rules of Golf as approved by the R&A Rules Limited shall be the Rules of Golf for the Club.
4.3 The Rules of Bowls as set by the WBB shall be the Rules of Bowls for the Bowling Club.
5 Ownership and Legal Status of Club
5.1 The Club shall be owned by the Ordinary Members and shall be a registered Club under the Registration of Clubs
Acts currently in force.
5.2 The ownership of the Club’s lands, buildings and other assets shall be vested in the Trustees on behalf of the
Ordinary Members.
5.3 Membership of the Club shall not confer on any individual Member any proprietary rights in respect of the assets of the
Club other than in a winding up of the Club. Any rights to share in surplus assets of the Club upon such a winding up
shall be confined to the Ordinary Members of the Club on the date such winding up commenced.
5.4 The legal status of the Club is a voluntary sporting organisation.
6 Club Colours
6.1 The colours of the Club shall be red and blue; the shades of red and blue shall be as laid down by the Management
Committee.
6.2 When representing the Club in inter-Club matches, players and team managers shall be required to conform to the
dress code as laid down by the Management Committee.
6.3 Subject to Rules 6.1 and 7.1, the design of official Club apparel shall be as laid down by the Management
Committee.
7 Club Crests
7.1 The Club crests shall be as detailed in the Rules and Regulations of the Men’s, Ladies’ and Bowling Clubs. The
shades of red and blue in the Club crests shall be as laid down by the Management Committee.
8 Club Motto
8 .1 The Club motto shall be ‘Ní neart go cur le chéile’(‘Strength in Unity’).
9 Code of Ethics/Substance Abuse/Alcohol Abuse
9.1 The Club is fully committed to safeguarding the well being and safety of all its Members and to ensuring that they
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are each valued and treated in an equitable, democratic and fair manner regardless of ability, age, sex, religion,
social and ethnic background or political persuasion. The Club does not condone the use of bullying behaviour
by Members at any time. In this regard, every Member of the Club should, at all times, show respect and
understanding for the rights, safety and welfare of all other Members and should conduct himself/herself in a way
that reflects these principles.
9.2 The Club shall adopt a Code of Ethics relating to Junior Members consistent with the law on child protection and
any guidelines issued in this regard by Sport Ireland and the Confederation of Golf in Ireland (CGI).
In working with young people in golf and bowls, the first priority of the Club shall be the welfare of the young
people and the Club is committed to providing an environment that will allow participants to perform to the best
of their ability, free from bullying, intimidation and any other forms of abuse or inappropriate behaviour.
9.3 The Club condemns the use of prohibited performance enhancing substances in sport and supports the World AntiDoping Rules currently in force as drawn up by the World Anti-Doping Agency and adopted by Sport Ireland.
The Club may make Bye-Laws for the purpose of giving effect to these rules and, in this regard, may impose such
sanctions as it considers appropriate, in accordance with the Club’s Disciplinary/Complaints Procedures, for any
violation of these rules.
9.4 The Club does not condone the abuse of, or over-indulgence in, alcohol or the use of illegal drugs/substances by
any Member and /or visitor, on its premises or environs. The Club may make Bye-Laws for the purpose of taking
such actions as it considers necessary to prevent such abuses and, in this regard, it may impose such sanctions as
it considers appropriate in accordance with the Club’s Disciplinary/Complaints Procedures.
10 Management Structure of Club
10.1 The management structure of the Club shall comprise:
10.1.1 The Management Committee which, subject to the wishes of the Ordinary Members of the Club, shall,
in furtherance of the Club’s objects as outlined in Rule 4, manage and control the Club’s activities,
business and affairs in the manner outlined in Rule 11.
10.1.2 Three Trustees who shall have a role in relation to the legal aspects of Club matters and in overseeing
the running of the Club as outlined in Rule 13.
10.1.3 The three constituent Clubs which shall be managed by a Men’s Committee, a Ladies’ Committee and
a Bowling Committee respectively, each with responsibility for promoting, organising and controlling
the games of Golf and Bowls, as appropriate, as specified in Rule 11.1.2.
10.1.4 The Office of President which shall be the highest representative position of the Club and the Offices
of Captain of the Men’s Club, the Ladies’ Club and the Bowling Club, each of which shall be the
highest representative position in the constituent Clubs. In carrying out the duties of their Office, each
of the aforementioned shall be assisted on a day-to-day basis by a Vice-President and a Vice-Captain
respectively.
11 Running of Club
11.1 The management and control of the Club’s activities, business and affairs shall be divided into four distinct
sections as follows:
11.1.1 The Management Committee shall, in accordance with the provisions of the Club Constitution, the
Rules/Regulations of the constituent Clubs, and the Bye-Laws and Local Rules/Regulations of the
Club and the constituent Clubs, manage, control, organise, regulate, administer and be responsible for
and accountable to Members for the running of the Club’s business and affairs including lands,
buildings, finance and other assets, Club social activities, and for taking any disciplinary action that
may be necessary. The decision of the Management Committee in all matters pertaining to the general
working of the Club shall be final.
11.1.2 The Committees of the Men’s Club, Ladies’ Club and Bowling Club shall manage, control, organise,
regulate, administer and be responsible for and accountable to their members for all aspects of golf (or
bowls, as appropriate) involving their respective Clubs. They shall carry out these tasks in accordance
with the provisions of the Club Constitution, the Rules/Regulations of their respective Clubs and the
Bye-Laws and Local Rules/Regulations of the Club and of their respective Clubs.
11.2 The responsibility for the running, management and control of Mixed Golf events shall be vested jointly in the
Men’s and Ladies’ Committees. Golf for or involving Junior Members of the Golf Club shall be the responsibility
of the Junior Golf Sub-Committee established under Rule 23.4 which shall be monitored by the Men’s Committee
and the Ladies’ Committee in consultation with each other. Bowling events for or involving Junior Bowling
Members shall be the responsibility of the Bowling Junior Convenor and shall be monitored by the Bowling
Committee.
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11.3 It shall be the duty of the Management Committee, Men’s Committee, Ladies’ Committee and Bowling
Committee to co-operate with each other to ensure that the Club is run properly and smoothly for the overall
benefit and common good of the Club’s Members. The Management Committee shall ensure that any disputes
that may arise between the constituent Clubs are resolved as quickly as possible.
12 Presidency
12.1 President
12.1.1 The Office of President shall be a non-gender position.
12.1.2 The President shall be invested for a period of 2 years in accordance with the procedures outlined in
Rule 29 and shall hold Office until he/she:
12.1.2.1 ceases to be eligible for the Office due to a change in membership category.
12.1.2.2 resigns from that position.
12.1.2.3 is convicted of any indictable offence the gravity of which would render his/her
continued occupation of that position untenable.
12.1.2.4 is removed by a Motion carried by a simple majority of the Members of the Club
present at a General Meeting of the Club.
12.1.2.5 is certified as being of unsound mind.
12.1.2.6 is adjudged bankrupt or makes any arrangement or composition with his/her creditors
or a restriction/disqualification order is made against him/her pursuant to the
Companies Acts for the time being in force.
12.1.3 Subject to Rule 25.12, the President shall be the Chairman of all Annual General Meetings and Special
General Meetings of the Club during his/her term of Office.
12.1.4 The President, together with the Vice-President and the Trustees shall meet with the Captain, Lady
Captain, Bowling Captain, Chairman, Club Secretary and Club Treasurer at least on a quarterly basis,
and more frequently if considered necessary, to discuss the affairs of the Club in accordance with Rule
13.10. Such meetings shall be convened by the President, or in his/her absence, by the Vice-President.
12.1.5 Draft minutes of the meetings referred to in Rule 12.1.4 shall be prepared by the Vice-President and,
following clearance by the President, they shall be circulated by him/her to the Trustees, Captain, Lady
Captain, Bowling Captain, Chairman, Club Secretary, and Club Treasurer. Draft minutes of each such
meeting shall be approved at the next meeting.
12.1.6 The President shall be entitled to attend meetings of the Management Committee as and when he/she
considers necessary but shall have no entitlement to vote at such meetings. He/she shall also be entitled
to inspect the minute books and records of all Club Committees.
12.1.7 If for any reason the number of members of the Management Committee shall be reduced to its
specified quorum or below that quorum, the President shall take action as specified in Rule 14.8.2.
12.1.8 If a requisition signed by three or more members of the Management Committee is delivered to either
the President, the Vice-President or one of the Trustees, complaining about the functioning of that
Committee, the President, or in his/her absence the Vice-President, or in the absence of both, a Trustee,
shall request the Club Secretary to call a Special Meeting of the Trustees within 14 days of receipt of
such complaints to investigate same and make a recommendation to the Management Committee.
12.1.9 Should the Management Committee resign, or for any reason, cease to function or to legally exist, the
President and the Trustees shall take action as specified in Rule 14.8.3.
12.1.10 The President shall generally perform such other functions in relation to the Club’s affairs as may be
required and authorised under the Constitution.
12.1.11 The President shall receive a copy of the draft and final minutes of the Management, Men’s, Ladies’
and Bowling Committee meetings. The President shall also receive a copy of the Club Treasurer’s
report, including the Management Accounts, on a monthly basis.
12.2 Vice-President
12.2.1 The position of Vice-President shall, be a non-gender position.
12.2.2 The Vice-President shall be elected for 2 years in accordance with the procedures outlined in Rule 29
and shall hold that position on the same conditions as apply to the President under Rule 12.1.2.
12.2.3 The Vice-President may deputise for the President.
12.2.4 In the absence of the President, the Vice-President shall take action as specified in Rule 13.15 or in
Rule 14.8.2, as and when required.
12.2.5 The Vice–President shall be entitled to attend the meetings referred to in Rules 12.1.4 and 13.10.
12.2.6 Draft minutes of the meetings referred to in Rule 12.1.4 shall be prepared by the Vice-President and
shall be circulated by the President in accordance with Rule 12.1.5.
12.2.7 The Vice-President shall receive a copy of the draft and final minutes of the Management, Men’s,
Ladies’ and Bowling Committee meetings. The Vice-President shall also receive a copy of the Club
Treasurer’s report, including the Management Accounts, on a monthly basis.
13 Trustees
13.1 There shall be three Trustees of the Club, all of which are non-gender positions. Insofar as is possible, at least one
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Trustee should be a male and one should be a female.
13.2 Each Trustee shall be elected for a period of 5 years in accordance with the procedures outlined in Rules 29.30 to
29.32 and shall hold that position on the same conditions as apply to the President under Rule 12.1.2. Trustees
shall not serve a second term.
13.3 A Trustee or Trustees duly elected pursuant to the provisions of Rules 29.30 to 29.32 shall be appointed as a
Trustee or Trustees by the Chairman of the Management Committee, who is hereby vested with the power of
appointment to give effect to such election pursuant to the provisions of the aforementioned Rules. In the absence
of the Chairman of the Management Committee for whatever reason, the function of the appointment of a Trustee
or Trustees shall be exercised by the President.
13.4 In the event of one of the three Trustees being unavailable due to illness or absence or because a Trustee position
has become vacant, the two remaining Trustees shall have vested in them the powers and duties laid to the full
body of Trustees and every instrument signed under this Rule shall be effective and binding on the Trustees and
the Club as if it had been signed by all the Trustees.
13.5 The title of all the lands or buildings owned or leased by the Club shall be vested in the Trustees. A Trustee shall
not act as Trustee of the Club until he/she shall first have entered into a Declaration of Trust. That Declaration of
Trust shall be in a form approved by the Management Committee. Therein, the Trustees shall undertake to hold
all of the lands and /or buildings owned or leased by the Club in trust for the Ordinary Members.
13.6 Where security is required for any borrowing by the Club, the Trustees, subject to the prior written direction of
the Management Committee, shall mortgage, charge or pledge the Club’s land or buildings to secure the
repayment of such borrowings.
13.7 The Trustees shall execute all such documents and do all such acts as may be required to vest any lands and/or
buildings owned, leased or being acquired by the Club in the Trustees or to dispose of any lands or buildings
owned, leased or acquired by the Club in accordance with any Special Resolution passed under Rule 25.5.2 or
25.5.3 and shall enter into all such agreements, contracts, deeds and covenants and shall complete and execute all
such forms and give such undertakings on behalf of the Club as may be required to give legal effect to any
transaction which the Club proposes to enter into and which has been appropriately approved and authorised in
accordance with the Club Constitution.
13.8 All legal or arbitration proceedings in which the Club becomes involved shall be instituted or defended in the
name of the Trustees and all and any such proceedings shall be conducted or defended in consultation with legal
advisors appointed by the Club for that purpose. The Trustees shall meet as and when necessary to discuss legal
matters affecting the Club. The Trustees’ decision in all such legal matters shall be final.
13.9 If a majority of the Trustees so decide, they shall be entitled to direct the Club Secretary to call a Special General
Meeting of the Club. Any meeting that is so requisitioned shall be convened within 28 days of the receipt of any
such requisition.
13.10 The Trustees shall maintain a general watching brief on the overall activities of the Club with a view to ensuring
that they are being operated in accordance with the Objects of the Club as outlined in Rule 4, with the other
provisions of the Club Constitution and the Rules and Regulations of the constituent Clubs, with general law and
with Members’ wishes but shall not be involved in the day-to-day decision-making and running of the Club. In
this connection, the Trustees, together with the President, shall meet with the Captain, Lady Captain, Bowling
Captain, Chairman, Club Secretary and Club Treasurer at least on a quarterly basis, and more frequently if
considered necessary, to discuss the affairs of the Club. The Vice-President shall also be entitled to attend such
meetings. Such meetings shall be convened and chaired by the President or in his/her absence, by the VicePresident.
13.11 The Trustees shall receive a copy of the draft and final minutes of the Management, Men’s, Ladies’ and Bowling
Committee meetings and a copy of the Club Treasurer’s report, including the Management Accounts, on a monthly
basis.
13.12 The Trustees shall be entitled to attend meetings of the Management Committee as and when they consider
necessary. They shall have no entitlement to vote at any such meetings. They shall be entitled to inspect the
minutes and records of all Club Committees. If a majority of them so decide, they shall be entitled to convene and
attend at a meeting of the Management Committee and to receive such information, explanations and reports, as
they may reasonably request concerning the affairs of the Club.
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13.13 The Trustees shall meet as and when necessary to discuss any concerns they may have in relation to matters
covered by Rule 13.10. If following such meeting or meetings, the Trustees still have concerns about such matters,
and a majority of them so decide, they shall be entitled to direct the Club Secretary to convene a Special General
Meeting of the Club to consider such matters. Any meeting that is so requisitioned shall be convened within 28
days of the receipt of any such requisition.
13.14 In the absence of the President and the Vice-President, one of the Trustees shall take action as specified in Rule
14.8.2 as and when required.
13.15 If a requisition signed by three or more members of the Management Committee is delivered to either the
President, the Vice-President or one of the Trustees, complaining about the functioning of that Committee, the
President, or in his/her absence the Vice-President, or in the absence of both, a Trustee, shall request the Club
Secretary to call a Special Meeting of the Trustees within 14 days of receipt of such complaints to investigate
same and make a recommendation to the Management Committee.
13.16 Should the Management Committee resign, or for any reason, cease to function or to legally exist, the President
and the Trustees shall take action as specified in Rule 14.8.3.
14 Management Committee
14.1 The Management Committee shall comprise:
14.1.1 Five Members who shall be elected in accordance with the procedures outlined in Rules 29.26 and
29.27 from the general body of Ordinary Members at an Annual General Meeting of the Club (or at a
Special General Meeting in the circumstances outlined in Rule 14.8.2) to the Office of Chairman, Club
Secretary, Club Treasurer, Course Officer and House & Social Officer, as the case may be, and
14.1.2 The Captain, Lady Captain and Bowling Captain.
14.1.3 In the event of there being no nominations for one or more of the five positions referred to in Rule
14.1.1 prior to the Annual General Meeting, or from the floor at the Annual General Meeting, the
Management Committee may fill any such positions by co-option subsequent to the meeting. Any
Member appointed to the Management Committee by co-option shall retire from that position at the
next Annual General Meeting but may then be elected in accordance with the procedures outlined in
Rules 29.6 and 29.7.
14.2 The Vice-Captains of the Men’s, Ladies’ and Bowling Clubs may attend meetings of the Management Committee
but shall not have a vote.
14.3 Members of the Management Committee, other than the Captain, Lady Captain and Bowling Captain, shall be
elected for a period of 3 years and may be re-elected for a further 3 years provided always that having served for
6 consecutive years, or for 2 periods each of 3 years duration, a member of the Management Committee shall,
subject to Rule 14.5, not be eligible for re-election, until a further period of 3 years shall have elapsed.
14.4 The Captain, Lady Captain and Bowling Captain shall be members of the Management Committee from the close
of the Annual General Meeting of the Men’s, Ladies’ or Bowling Club until the next Annual General Meeting of
the Men’s, Ladies’ or Bowling Club, as the case may be.
14.5 The schedule for retirement of Chairman, Club Secretary and Club Treasurer shall be organised, as far as possible,
so that only one of these positions is vacated in any one year. In situations where any two of these Officers vacate
their position in any one year, the Management Committee may, in the interest of maintaining continuity, propose
the extension of the tenure of one of the two Officers concerned for a further year subject to that Officer’s
agreement and approval of the Members at the Club’s Annual General Meeting.
14.6 A member of the Management Committee (other than the Captain, Lady Captain and Bowling Captain) may not
simultaneously be a member of the Men’s, Ladies’ or Bowling Committees. Nothing in this Rule shall prevent
any Member of the Management Committee from being a member of a sub-committee of the Club or of the
constituent Clubs.
14.7 Members of the Management Committee shall attend meetings of that Committee, save and except with good
cause given. They shall exercise discretion and confidentiality in administering the affairs of the Committee in
the best interests of the Club and with regard to any matters discussed and disclosed to them in the course of their
work on the Committee. The Management Committee may impose sanctions on any member of the Committee
in cases where it is established that indiscretions or breaches of confidentiality have taken place.
– 10 –
14.8 The Management Committee shall have power to fill any casual vacancies that occur among the five members
referred to in Rule 14.1.1 provided that any Ordinary Member so appointed shall only hold office until the next
following Annual General Meeting of the Club.
14.8.1 The Management Committee may continue to act, notwithstanding vacancies in its number, provided
a quorum is present at meetings of the Committee.
14.8.2 If for any reason the number of members of the Management Committee shall be reduced to its
specified quorum or below that quorum, the President, or in his/her absence the Vice-President, or in
the absence of both, a Trustee shall request the Club Secretary to convene a Special General Meeting
of the Club for the purpose of filling the vacancies. Any such vacancies on the Management Committee
shall be filled, at the Special General Meeting, as appropriate, from eligible nominees verbally
proposed and seconded by Ordinary Members present.
14.8.3 Should the Management Committee resign or, for any reason, cease to function or to legally exist, the
President and the Trustees shall in such instance take complete control of the Club and shall take such
steps as shall be necessary to have a new Management Committee elected and if unable to do so, shall
take all steps necessary to have the affairs of the Club carried on in accordance with the wishes of the
Ordinary Members.
14.9 Any of the five members of the Management Committee referred to in Rule 14.1.1 shall be deemed to have vacated
his/her position of Office upon:
14.9.1 being elected as Vice-President, Vice-Captain, Lady Vice-Captain, Bowling Vice-Captain or Trustee.
14.9.2 failing to attend 4 consecutive meetings, unless such absence shall have been excused to the
satisfaction of the Management Committee.
They shall otherwise hold Office on the same conditions as apply to the President under Rule 12.1.2.
14.10 Chairman
14.10.1 The Chairman shall hold Office for 3 years and shall:
14.10.1.1 be a member of the Management Committee.
14.10.1.2 convene meetings of the Management Committee.
14.10.1.3 chair Management Committee meetings and have a deliberative vote and a casting vote
at such meetings in the case of equality of votes on any particular issue.
14.10.1.4 attend and report at the meetings referred to in Rules 12.1.4 and 13.10 with the
President, Vice-President, Trustees, Captain, Lady Captain, Bowling Captain, Club
Secretary and Club Treasurer.
14.10.1.5 prepare a Management Committee Annual Report for presentation to the Annual
General Meeting.
14.10.1.6 generally perform such other functions in relation to the Club’s affairs as may be
required and authorised under the Club Constitution and the Rules and Regulations
governing the Men’s, Ladies’ and Bowling Clubs and any Bye-Laws and Local Rules/
Regulations made thereunder and by the law generally.
14.11 Club Secretary
14.11.1 The Club Secretary shall hold Office for 3 years and shall:
14.11.1.1 be a member of the Management Committee.
14.11.1.2 attend at meetings of the Management Committee and prepare draft and final minutes
of such meetings. Following approval of the minutes he/she shall provide for their
safekeeping.
14.11.1.3 dispatch the notice and agenda for each Management Committee meeting to the
members of that Committee at least 7 days in advance of such meeting, together with
the draft minutes of the previous meeting.
14.11.1.4 dispatch a copy of the Treasurer’s Report (including the monthly Management
Accounts), Club Secretary’s Report, General Manager’s Report, Course Report and
House & Social Report to each member of the Management Committee at least 2 days
in advance of each Management Committee meeting.
14.11.1.5 dispatch the draft and final minutes of each meeting of the Management Committee
and the Treasurer’s Report (including the monthly Management Accounts) to the
President, Vice-President and Trustees.
14.11.1.6 attend to all correspondence relevant to the Club’s affairs.
14.11.1.7 maintain a watching brief on the activities of the Club to ensure that the decisions and
directions of the Committees are implemented.
14.11.1.8 bring to the attention of the relevant Committee any breaches or alleged breaches of
the Club Constitution, Rules/Regulations, Bye-Laws or Local Rules/Regulations or of
the law generally.
– 11 –
14.11.1.9 liaise between the Management Committee and the Men’s, Ladies’ and Bowling
Committees, and between these Committees and the President, Vice-President and
Trustees, as and when necessary.
14.11.1.10 attend and report at the meetings referred to in Rules 12.1.4 and 13.10 with the
President, Vice-President, Trustees, Captain, Lady Captain, Bowling Captain,
Chairman and Club Treasurer.
14.11.1.11 deal with all matters pertaining to membership and the Membership Sub-Committee.
14.11.1.12 issue the notice(s) convening the Annual General Meeting and any Special General
Meetings of the Club and arrange for the preparation of draft minutes of such meetings
and for their posting on the Club Notice Board and on the Club’s website within one
month of such meetings being held. Following approval of the minutes by the next
Annual General Meeting, he/she shall provide for their safekeeping.
14.11.1.13 prepare a written notice and agenda for each Annual General Meeting and arrange for
their dispatch or notification to Members in accordance with the procedures outlined
in Rule 25 at least 14 days in advance of such meeting, together with any Motions or
Special Resolutions received, Summary Financial Statements for the previous financial
year, Financial Estimates for the following year, and the Club’s draft 3-year Rolling
Plans for Finance, Course and House together with any nomination for Committee
positions or Vice-President or Trustee positions duly lodged.
14.11.1.14 prepare a written notice and agenda for each Special General Meeting that may be
convened and arrange for their dispatch or notification to Members in accordance with
the procedures outlined in Rules 25 and 28, at least 14 days (or 7 days as the case may
be) in advance of such Meeting.
14.11.1.15 arrange for the posting on the Club Notice Board and on the Club’s website for viewing
by all Club Members of the documents referred to in Rules 14.11.1.13 and 14.11.1.14
at least 14 days (or 7 days as the case may be) prior to the date of the Annual General
Meeting or Special General Meeting, as appropriate.
14.11.1.16 receive a copy of the draft and final minutes of the Men’s, Ladies’ and Bowling
Committee meetings.
14.11.1.17 perform such duties as may be laid to him/her under the Club’s
Disciplinary/Complaints Procedures and the Club’s Code of Ethics relating to Junior
Members.
14.11.1.18 generally perform such other functions in relation to the Club’s affairs as may be
required and authorised under the Club Constitution and the Rules and Regulations
governing the Men’s, Ladies’ and Bowling Clubs and any Bye-Laws and Local
Rules/Regulations made thereunder and by the law generally.
14.12 Club Treasurer
14.12.1 The Club Treasurer shall hold Office for 3 years and shall:
14.12.1.1 be a member of the Management Committee.
14.12.1.2 attend at meetings of the Management Committee.
14.12.1.3 in accordance with Rules 16.6 and 16.7, act as Chairman of the Management
Committee meetings in the absence of the Chairman.
14.12.1.4 keep and maintain full and detailed accounts and records of the Club and of the
constituent Clubs in accordance with Rule 19.1.2.
14.12.1.5 prepare a monthly Treasurer’s Report, including Management Accounts, and arrange
with the Club Secretary to have copies dispatched to all members of the Management
Committee at least 2 days in advance of each meeting.
14.12.1.6 arrange with the Club Secretary to have a copy of the monthly Treasurer’s Report,
including Management Accounts, dispatched to the President, Vice-President and
Trustees as soon as practicable after each Management Committee meeting.
14.12.1.7 report on all financial aspects of the Club to the Management Committee.
14.12.1.8 maintain a watching brief on the financial affairs of the Club and see that the proper
controls are in place and are being applied.
14.12.1.9 at the end of each financial year arrange for the preparation of Financial Statements of
the Club’s financial affairs in respect of the previous year for audit by the Club Auditor
in accordance with Rule 19.1.16.
14.12.1.10 in keeping and maintaining the accounts and records referred to in Rule 14.12.1.4 and
in arranging for the preparation of the Club’s Financial Statements for audit each year
as referred to in Rule 14.12.1.9, be assisted by the Men’s, Ladies’ and Bowling Club
Treasurer, as appropriate.
– 12 –
14.12.1.11 arrange for the audited Financial Statements referred to in Rule 14.12.1.9 to be
presented to the Management Committee for its approval by 15th December each year
in accordance with Rule 19.1.15 and for their posting on the Club website following
approval by the Management Committee.
14.12.1.12 arrange the preparation of Summary Financial Statements for the previous financial
year for dispatch or notification to Members in advance of the Annual General Meeting
in accordance with the procedures outlined in Rule 31.2.
14.12.1.13 prepare a draft Treasurer’s Annual Report in respect of the previous financial year, for
approval by the Management Committee, for presentation to the Annual General
Meeting of the Club.
14.12.1.14 commence in September of each year the preparation of a draft Annual Budget for the
following year for approval by the Management Committee and a draft 3-year Rolling
Financial Plan for consideration by the Management Committee with a view to their
presentation to the Annual General Meeting of the Club for its approval.
14.12.1.15 attend and report at the meetings referred to in Rules 12.1.4 and 13.10 with the
President, Vice-President, Trustees, Captain, Lady Captain, Bowling Captain,
Chairman and Club Secretary.
14.12.1.16 fulfil the obligations specified in Rule 19 and generally perform such other functions
in relation to the Club’s affairs as may be required and authorised under the Club
Constitution and the Rules and Regulations governing the Men’s, Ladies’ and Bowling
Clubs and any Bye-Laws and Local Rules/Regulations made thereunder and by the
law generally.
14.13 Course Officer
14.13.1 The Course Officer shall hold Office for 3 years and shall:
14.13.1.1 be a member of the Management Committee.
14.13.1.2 attend at meetings of the Management Committee.
14.13.1.3 prepare a monthly Course Report and arrange with the Club Secretary to have it
dispatched to all members of the Management Committee and the Course SubCommittee at least 2 days in advance of each Management Committee meeting.
14.13.1.4 report to the Management Committee on all aspects of the Golf Course and Bowling
Green.
14.13.1.5 prepare a draft Annual Course Report in respect of the previous year for approval by
the Management Committee, for presentation to Members at the Annual General
Meeting of the Club each year.
14.13.1.6 commence in September of each year, for presentation to Management Committee,
the preparation of forecasts of running costs of and proposed capital expenditure on all
Course matters for the following year for inclusion in the Club’s draft Annual Budget
for the following year as well as the preparation of a draft 3-year Rolling Course
Development Plan for approval by the Management Committee with a view to its
presentation to the Annual General Meeting of the Club for its consideration.
14.13.1.7 convene and chair, at least 6 times a year, meetings of the Course Sub-Committee in
accordance with Rule 23.1.3.
14.13.1.8 co-opt additional persons onto the Course Sub-Committee as and when required,
subject to the Management Committee’s approval.
14.13.1.9 meet with the General Manager and the Course Superintendent as and when required.
14.13.1.10 meet with any outside consultants that may be contracted by the Club from time to
time in relation to matters pertaining to the Golf Course and/or Bowling Green.
14.13.1.11 generally perform such other functions in relation to the Club’s affairs as may be
required and authorised under the Club Constitution and the Rules and Regulations
governing the Men’s, Ladies’ and Bowling Clubs and any Bye-Laws and Local
Rules/Regulations made thereunder.
14.14 House & Social Officer
14.14.1 The House & Social Officer shall hold Office for 3 years and shall:
14.14.1.1 be a member of the Management Committee.
14.14.1.2 attend at meetings of the Management Committee.
14.14.1.3 prepare a monthly House & Social Report on all aspects of his/her remit, including
House maintenance/alterations, Bar and Catering activities, as well as Social events
held or to be held in the Club, and arrange with the Club Secretary to have it dispatched
to all members of the Management Committee and the House & SocialSub-Committee
at least 2 days in advance of each Management Committee meeting.
– 13 –
14.14.1.4 report to the Management Committee on all aspects of House and Social affairs.
14.14.1.5 prepare a draft Annual House & Social Report in respect of the previous year, for
approval by the Management Committee, for presentation to the Annual General
Meeting of the Club.
14.14.1.6 commence in September of each year, for presentation to the Management Committee,
the preparation of forecasts of running costs of and proposed capital expenditure on all
House matters for the following year for inclusion in the Club’s draft Annual Budget
for the following year as well as the preparation of a draft 3-year Rolling House Plan
for approval by the Management Committee with a view to its presentation to the
Annual General Meeting of the Club for its consideration.
14.14.1.7 convene and Chair, at least 6 times a year, meetings of the House & Social SubCommittee in accordance with Rule 23.1.1.
14.14.1.8 co-opt additional persons onto the House & Social Sub-Committee as and when
required, subject to the Management Committee’s approval.
14.14.1.9 meet with the General Manager, Bar Manager and Caterer as and when required to
deal with issues arising in relation to House and Social matters.
14.14.1.10 meet with any outside consultants, in matters pertaining to the House and its environs,
that may be contracted by the Club from time to time.
14.14.1.11 generally perform such other functions in relation to the Club’s affairs as may be
required and authorised under the Club Constitution and the Rules and Regulations
governing the Men’s, Ladies’ and Bowling Clubs and any Bye-Laws and Local
Rules/Regulations made thereunder.
15 Powers, Obligations and Functions of Management Committee
15.1 The management and control of the business and affairs of the Club, including the Club finances, shall, subject to
the provisions of the Club Constitution, be vested in and conducted by the Management Committee.
15.2 The Management Committee shall, in addition to any other power or function vested in it by the Club Constitution,
inter alia, have the right to exercise the following powers and functions in the name and on behalf of the Club:
15.2.1 hire and dismiss employees, consultants, advisors, contractors and franchisees or retain the services of
a company or person whose services the Management Committee consider appropriate to obtain or
retain and agree their reporting relations within the management structure of the Club.
15.2.2 agree the remuneration and terms of employment or engagement of staff or any person or company
for services rendered or to be rendered to the Club or on its behalf.
15.2.3 subject to Rule 15.3 hereof, purchase, lease, hire, sell or exchange any plant, machinery, equipment,
tool or material required in connection with the business and operation of the Club.
15.2.4 borrow, subject to Rule 13.6, under a short-term arrangement with a regulated financial institution, a
maximum amount not exceeding 5% of the previous year’s subscription income in any one financial
year for the purpose of meeting any short–term financing needs of the Club and borrow such other
amount or amounts for the needs of the Club, as may be determined by the Ordinary Members at a
General Meeting of the Club.
15.2.5 invest and otherwise deal with the monies of the Club not immediately required by the Club in such
investments as it considers appropriate based on the advice of the Club’s bankers or professional
advisors or any sub-committee set up by the Club for this purpose under Rule 23.
15.2.6 open, operate, manage and control such bank accounts and complete such mandates and other
documents as may be required.
15.2.7 ensure that full and detailed accounts and records of the financial activities of the Club and of the
constituent Clubs are kept and maintained as outlined in Rule 19.1.2, that Financial Statements of the
Club’s financial affairs as at the end of each financial year are prepared in accordance with Rule
19.1.15 and that an annual audit is conducted by the Club Auditor, in accordance with generally
accepted principles and standards, of the aforementioned Financial Statements, in accordance with
Rule 19.1.16.
15.2.8 approve the audited Financial Statements for each financial year and arrange for them to be signed on
behalf of the Management Committee by two of its members for presentation to the Annual General
Meeting of the Club.
15.2.9 fix and agree the fees of the Club Auditor appointed at the Annual General Meeting of the Club.
15.2.10 ensure compliance by the Club with the law generally.
15.2.11 uphold the Club Constitution and be bound by its provisions, and ensure compliance by the Club with
the Constitution and such Rules, Regulations, Bye-Laws and Local Rules/Regulations as affect and
govern the running and operation of the Club and its facilities, rights and privileges including but not
limited to the terms of all necessary licences, consents and permissions which have been already
granted or may in the future be granted, to the Club.
– 14 –
15.2.12 apply for and obtain such licences, consents and registrations as may be necessary and appropriate for
the operation of the Club and its facilities, rights and privileges and give all such undertakings and do
all such acts as may be required to obtain and maintain the same.
15.2.13 provide appropriate facilities for Members and maintain, protect and where possible improve the
Club’s buildings, Golf Course, Bowling Green and all ancillary facilities.
15.2.14 regulate and control overall membership of the Club and admit persons to membership in any year up
to such number as may have been determined by the Members in accordance with Rule 33.3.
15.2.15 fix the level of Entrance Fees for the various categories of Membership and fix the Golf and Bowling
Green Fees.
15.2.16 close the Clubhouse, and/or the Course, and/or the Bowling Green, and/or any parts of them, or restrict
entry to them as they consider necessary in the interests of the Club and introduce and implement such
Local Rules and Regulations governing the use and layout thereof as it considers necessary, including
the order of holes to be played.
15.2.17 implement and carry out the wishes of the Ordinary Members as decided by them at General Meetings
of the Club.
15.2.18 subject to the provisions of Rules 13.7 and 13.8 institute, defend, abandon, compromise or otherwise
deal with legal, arbitration or administrative proceedings involving the business or affairs of the Club.
15.2.19 take such steps as it considers appropriate and necessary to protect the Club’s name and any other
rights in the nature of intellectual property which may be vested in the Club.
15.2.20 insure with an insurance company regulated by the Central Bank of Ireland, the lands, buildings and
other assets of the Club for the full insurable value thereof and insure against such other risks of an
insurable nature that it considers appropriate to which the Club or its assets may be exposed under
appropriate policy or policies of insurance and pay such premiums as are payable in respect thereof.
15.2.21 fix and agree the expenses of the President, Captain, Lady Captain and Bowling Captain.
15.2.22 make, amend or revoke Bye-Laws and Local Rules/Regulations of the Club.
15.2.22.1 Bye-Laws made by the Management Committee shall be posted on the Notice Board
in the Clubhouse and on the Club’s website until revoked. In addition, such Bye-Laws
shall be published in the Club Diary when it is being updated annually.
15.2.22.2 Amendments to or revocation of Bye-Laws and Local Rules / Regulations or any part
thereof shall be deemed to have been made by the Management Committee when a
copy thereof signed by the Club Secretary shall have been exhibited on the Notice
Board in the Clubhouse and on the Club’s website.
15.2.22.3 Bye-Laws and Local Rules/Regulations, or amendments thereto, made by the
Management Committee, as appropriate, shall have effect until amended or revoked
by such Committee or by a General Meeting of the Club.
15.2.23 amend or revoke the Rules and Regulations relating to the constituent Clubs or any part thereof as and
when considered necessary.
15.2.24 approve the annual Club Diary before issue, including the annual programme and diary of events
drawn up jointly by the Men’s, Ladies’ and Bowling Clubs.
15.2.25 agree draft annual financial plans and financial budgets and a 3-year Rolling Financial Plan for
sustaining the long-term development of the Club, for presentation to the Annual General Meeting of
the Club for its approval.
15.2.26 agree 3-year Rolling Plans for Course and House with a view to their presentation to the Annual
General Meeting of the Club for its consideration.
15.2.27 amend or revoke any part of the rules adopted under the Club Constitution for the purpose of
complying with the provisions of the Registration of Clubs (Ireland) Acts,
Licensing Acts and Intoxicating Liquor Acts for the time being in force.
15.2.28 investigate any incidents of alleged misconduct arising or any complaints /reports received, which
must be in writing, from any person or persons in accordance with the Club’s Disciplinary/Complaints
Procedures concerning:
• the use of any of the facilities of the Club or the misconduct or misbehaviour of any of its Members.
• the misconduct or misbehaviour on Club property of non-members including employees,
consultants, advisors, contractors, franchisees or their staff, or any other persons while acting in the
name of or representing the Club or on its property.
15.2.29 investigate any complaint made by any other Golf Club, or Bowling Club, or on its behalf, concerning
any Member of the Club.
15.2.30 consult with the Men’s Committee, the Ladies’ Committee and the Bowling Committee, as
appropriate, in relation to the matters referred to in Rules 15.2.28 and 15.2.29.
15.2.31 impose such restrictions and penalties or demand such apologies and take such other actions as it
deems appropriate, including termination of membership, against any person in respect of whom a
complaint has been made and which has been upheld in accordance with the procedures set out in
Rule 37 and in the Club’ Disciplinary / Complaints Procedures.
– 15 –
15.2.32 appoint sub-committees in accordance with Rule 23, with written terms of reference and timescales
for the completion of any assigned tasks, to transact business connected with the running of the Club
that falls within its area of responsibility and nominate and appoint persons to those sub-committees.
15.2.33 convene a Special General Meeting of the Club to elect Trustees if the number of Trustees should be
reduced below two at any time between successive Annual General Meetings of the Club.
15.2.34 convene Special General Meetings of the Club as it considers necessary under Rule 28.2, including for
the purpose of proposing Motions concerning the business affairs and/or the running of the Club or to
deal with any issue which is to be the subject matter of a Special Resolution, or to deal with matters
requiring an urgent decision of the Ordinary Members under Rule 28.6.
15.2.35 ensure that the affairs of the Club are run smoothly and properly and that any disputes that may arise
between the Management Committee, Men’s Committee, Ladies’ Committee, Bowling Committee
and each other, are resolved as quickly as possible.
15.2.36 do all such other things as the Management Committee shall consider to be incidental or conducive to
the proper conduct of the business and affairs of the Club.
15.3 Following the approval of the Club’s Annual Budget at the Annual General Meeting, the Management Committee
shall not be entitled without the prior approval of a simple majority of Ordinary Members present at a Special
General Meeting to involve the Club in any one year, in additional unbudgeted expenditure of a non-recurring
nature exceeding a sum of 5% of the previous year’s Subscription income.
15.4 The Management Committee shall not be entitled, without the passing of a Special Resolution by the required
majority of Ordinary Members in accordance with Rule 25.6 at a General Meeting of the Club, to:
15.4.1 wind up the affairs of the Club or any part thereof.
15.4.2 dispose of any part of the lands or buildings owned or leased by the Club.
15.4.3 acquire any lands or buildings.
15.4.4 amend or revoke any part of the Club Constitution, save as indicated in Rule 49.1.
16 Proceedings at Meetings of Management Committee
16.1 The Management Committee shall meet regularly, and at least 10 times a year, to regulate, monitor, control, and
dispatch those aspects of the business and affairs of the Club that are entrusted to it by the Club Constitution and
all such meetings shall be convened by the Chairman.
16.2 The quorum for the holding of a meeting of the Management Committee shall be at least five members of the
Management Committee.
16.3 Each member of the Management Committee shall be entitled to receive 7 days’ notice of meetings of that
Committee. Such notice may be verbal or in writing and should be accompanied by the draft minutes of the
previous meeting. Members of the Management Committee shall also be entitled to receive a copy of the Club
Secretary’s Report, Treasurer’s Report (including Management Accounts), General Manager’s Report, Course
Report and House & Social Report at least 2 days in advance of each Management Committee meeting. In the
event that there exists any matter requiring urgent attention, a meeting of the Management Committee may be
convened at shorter notice provided two thirds of the members of the Management Committee so agree or the
electronic/verbal procedure outlined in Rule 17 may be followed.
16.4 The Management Committee shall cause minutes to be kept and recorded in an appropriate form of its proceedings
at meetings. These minutes shall record all decisions made and shall be circulated to the members of the
Management Committee in draft form. A copy of the draft and final minutes shall be circulated to the President,
Vice-President and Trustees.
16.5 No member of the Management Committee shall participate in any discussion, consideration or decision of that
Committee concerning:
16.5.1 the awarding or granting of any contract, franchise, concession or the like by the Club to any external
or third party if he/she or a spouse/partner or an immediate relative, has a business, financial or
personal interest in the awarding or granting of such contract, franchise, concession, or the like.
16.5.2 the internal management and affairs of the Club in situations where the outcome of such discussion,
consideration or decision could directly involve the member concerned personally or his/her
family/relations. A member of the Management Committee shall not, however, be precluded from
participating in discussions concerning the internal management and affairs of the Club where any
potential benefits are universal to all Members, thus being only of indirect benefit to the Committee
member concerned. Any member of the Management Committee facing a conflict of interest shall
declare his/her interest at the earliest opportunity and withdraw from any meeting(s) while the matter
– 16 –
in question is being discussed.
16.6 Meetings of the Management Committee shall be chaired by the Chairman, or in his/her absence by the Club
Treasurer. In the absence of both, the meeting shall appoint one of its members present to chair the meeting.
16.7 The Chairman of each meeting shall have a deliberative vote and a casting vote at such meetings in the case of
equality of votes on any particular issue.
16.8 The Management Committee may delegate any of its powers to any sub-committee on such terms as it shall think
fit.
16.9 In the conduct of its affairs the Management Committee may seek appropriate professional advice in the interest
of the efficient and professional management of the Club.
16.10 If a requisition is signed by three or more members of the Management Committee, complaining about the manner
in which proceedings are being conducted at that Committee, action shall be taken by the President, Vice-President
or a Trustee in accordance with the procedure outlined in Rules 12.1.8 and 13.15.
17 Electronic/Verbal Procedure for Management Committee Decisions
17.1 As an exceptional measure, an electronic/verbal procedure for reaching decisions at Management Committee level
may be adopted by the Committee in relation to matters which are of an urgent nature and cannot therefore wait
until the next meeting of the Committee or which, by their straightforward nature, do not require interactive
discussion at a meeting of that Committee. This procedure shall not be used where to do so would be in conflict
with the express provisions of existing Rules, Regulations or Bye-Laws of the Club or of the constituent Clubs.
17.2 Under this procedure, draft proposals shall be conveyed to the members of the Management Committee who will
be required to respond with their agreement or comments within a time specified by the Chairman.
17.3 Where the electronic/verbal procedure does not result in a majority decision, a decision on the matter under
consideration shall be deferred until the next ordinary meeting of the Management Committee.
17.4 A report on the outcome of any consultation taken under this procedure and details of any decision arrived at
shall be presented at the next meeting of the Management Committee and shall be recorded in the minutes of that
meeting.
18 Executive Functions of Management Committee
18.1 The Management Committee may appoint a person to the position of General Manager within the Club for such
period and on such terms as to remuneration, conditions of employment and otherwise, as it thinks fit and may,
subject to the terms of any such agreement entered into, revoke, cancel or terminate any such appointment.
18.2 The General Manager may be required to attend Management Committee Meetings but shall not be a member of
the Management Committee and shall not have voting rights.
18.3 The Management Committee may entrust to, or confer upon, the General Manager any of the powers and functions
exercisable by it subject to and upon such conditions and restrictions as the Management Committee may impose.
18.4 The Management Committee may amend or revoke, all or any of such powers and functions.
19 Finance
19.1 The financial affairs of the Club shall be operated as follows:
19.1.1 The Management Committee shall, subject to Rule 19.1.5, manage and control the total finances of
the Club and of the constituent Clubs as specified in Rule 15.1.
19.1.2 The Club Treasurer shall keep full and detailed accounts and records, setting out the financial affairs,
receipts and disbursements of the Club and of the constituent Clubs. In relation to the preparation of
records setting out the financial affairs of the constituent Clubs, the Club Treasurer shall be assisted
by the Men’s, Ladies’ or Bowling Club Treasurer, as appropriate. The Club Treasurer shall present
monthly management accounts and reports of the overall Club finances at the Management Committee
meetings.
19.1.3 The Management Committee may assign resources to each of the Men’s, Ladies’ and Bowling Clubs
on request being made, to defray specific expenses incurred by the relevant Committee.
19.1.4 The Club Treasurer shall arrange for payment to the GUI, ILGU, BLI, LBLI, IBA and IWBA of the
annual per capita subscription and provincial levy on Members as required by the Bye-Laws of those
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Unions and Associations and as collected from the Members.
19.1.5 In respect of competitions organised by the constituent Clubs, the Club Treasurer shall, in consultation
with the Treasurer of the relevant constituent Club, prepare a draft annual budget of income and
expenditure for each constituent Club for each year ending on 31st October for the approval of the
Management Committee and for subsequent presentation to the Annual General Meeting of that
constituent Club.
19.1.6 In relation to internal Club competitions organised by the constituent Clubs, the Committee of each
constituent Club shall, consistent with the agreed budget referred to in Rule 19.1.5 and with the
approval of the Management Committee, determine:
(i) the entry fee to be paid by Members participating in such competitions;
(ii) the percentage of entry fee income that may be expended on prizes for such competitions;
(iii) the recommended amount of sponsorship to be paid by sponsors of such competitions.
19.1.7 In relation to Invitation, Semi-Open and Open competitions organised by the constituent Clubs, the
Management Committee shall determine:
(i) the entry fee to be paid by visitors participating in such competitions;
(ii) the percentage of entry fee income that may be expended on prizes for such competitions;
(iii) the recommended amount of sponsorship to be paid by sponsors of such competitions.
19.1.8 Any surplus funds arising in the constituent Clubs from competition entry fee income and sponsorship
income after competition expenses have been met shall be regarded as part of the finances of the Club.
19.1.9 The Committee of each constituent Club shall be accountable to the Club Treasurer for any material
variances in actual income and expenditure from the agreed budget for that constituent Club as referred
to in Rule 19.1.5.
19.1.10 Where the Men’s and/or Ladies’ Club are involved in inter-Club golf matches, any team expenses
shall be authorised by the Management Committee and financed by the Club.
19.1.11 The raising of additional revenues by the Club shall be organised and controlled by the Management
Committee.
19.1.12 Subject to Rule 19.1.5, the Management Committee may lay down Rules and Guidelines governing
the receipt and disbursement of monies related to the day-to-day activities of the Club and of the Men’s,
Ladies’ and Bowling Clubs and in particular in relation to inter-Club golf matches.
19.1.13 Payments shall be made by cheque and signed by two authorised Officers or by electronic bank transfer
and duly approved for release by two authorised Officers, as authorised by Resolution of the
Management Committee. Cash payments, including payments made from petty cash, shall be
authorised and approved by the General Manager and the Club Treasurer.
19.1.14 Bank Accounts shall be kept in the name of the Club (and shall be clearly identified as such) and in
such Bank(s) as the Management Committee shall determine.
19.1.15 In addition to fulfilling the requirements of Rule 14.12.1, the Club Treasurer shall at the end of each
financial year arrange for the preparation of the Financial Statements of the affairs of the Club for each
year to the 31st October, including an Income and Expenditure Account and Statement of Financial
Position, showing the financial affairs, receipts and disbursements of the Club.
19.1.16 The Club’s Financial Statements as referred to in Rule 19.1.15 shall be audited by the Club Auditor,
in accordance with generally accepted accounting principles and standards, for subsequent
presentation to the Management Committee for its consideration and approval no later than 15th
December each year, whereupon arrangements shall be made for them to be signed on behalf of the
Management Committee by two of its members prior to their presentation to, and adoption by, the
Annual General Meeting of the Club.
19.2 The financial affairs of the Men’s Club shall be operated as follows:
19.2.1 The Treasurer of the Men’s Club shall, with the assistance of the Club Treasurer, prepare monthly a
Financial Statement showing the financial affairs, receipts and disbursements of the Men’s Club and
shall present this statement to the next meeting of the Men’s Committee for its information.
19.2.2 The Treasurer of the Men’s Club shall assist the Club Treasurer with the preparation of a Financial
Statement of the affairs of the Men’s Club for each year to the 31st October. This statement shall be
audited by an Honorary Auditor, for consideration by the Men’s Committee not later than 15th
December and for presentation to, and adoption by, the Annual General Meeting of the Men’s Club.
19.2.3 The Club Treasurer shall, in consultation with the Treasurer of the Men’s Club, commence in
September of each year, the preparation of a draft annual budget of income and expenditure for the
following year for the Men’s Club for approval by the Men’s Committee and for subsequent
presentation to the Men’s Club Annual General Meeting.
19.2.4 In relation to competitions organised by the Men’s Club, the Men’s Committee shall be responsible
for accounting for income and expenditure relating thereto (subject to Rule 19.1.5). In the case of such
competitions, the entry fees for participants, the percentage of entry fee income that may be expended
on prizes and the recommended amount of sponsorship to be paid by sponsors shall be determined in
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accordance with Rules 19.1.6 and 19.1.7.
19.3 The financial affairs of the Ladies’ Club shall be operated as follows:
19.3.1 The Treasurer of the Ladies’ Club shall, with the assistance of the Club Treasurer, prepare monthly a
Financial Statement showing the financial affairs, receipts and disbursements of the Ladies’ Club and
shall present this statement to the next meeting of the Ladies’ Committee for its information.
19.3.2 The Treasurer of the Ladies’ Club shall assist the Club Treasurer with the preparation of a Financial
Statement of the affairs of the Ladies’ Club for each year to the 31st October. This statement shall be
audited by an Honorary Auditor, for consideration by the Ladies’ Committee not later than 15th
December and for presentation to, and adoption by, the Annual General Meeting of the Ladies’ Club.
19.3.3 The Club Treasurer shall, in consultation with the Treasurer of the Ladies’ Club, commence in
September of each year, the preparation of a draft annual budget of income and expenditure for the
following year for the Ladies’ Club for approval by the Ladies’ Committee and for subsequent
presentation to the Ladies’ Club Annual General Meeting.
19.3.4 In relation to competitions organised by the Ladies’ Club, the Ladies’ Committee shall be responsible
for accounting for income and expenditure relating thereto (subject to Rule 19.1.5). In the case of such
competitions, the entry fees for participants, the percentage of entry fee income that may be expended
on prizes and the recommended amount of sponsorship to be paid by sponsors shall be determined in
accordance with Rules 19.1.6 and 19.1.7.
19.4 The financial affairs of the Bowling Club shall be operated as follows:

19.4.1 The Treasurer of the Bowling Club shall, with the assistance of the Club Treasurer, prepare monthly a
Financial Statement showing the financial affairs, receipts and disbursements of the Bowling Club and
shall present this statement to the next meeting of the Bowling Committee for its information.
19.4.2 The Treasurer of the Bowling Club shall assist the Club Treasurer with the preparation of a Financial
Statement of the affairs of the Bowling Club for each year to the 31st October. This statement shall be
audited by an Honorary Auditor, for consideration by the Bowling Committee not later than 15th
December and for presentation to, and adoption by, the Annual General Meeting of the Bowling Club.
19.4.3 The Club Treasurer shall, in consultation with the Treasurer of the Bowling Club, commence in
September of each year, the preparation of a draft annual budget of income and expenditure for the
following year for the Bowling Club for approval by the Bowling Committee and for subsequent
presentation to the Bowling Club Annual General Meeting.
19.4.4 In relation to competitions organised by the Bowling Club, the Bowling Committee shall be
responsible for accounting for income and expenditure relating thereto (subject to Rule 19.1.5). In the
case of such competitions, the entry fees for participants, the percentage of entry fee income that may
be expended on prizes and the recommended amount of sponsorship to be paid by sponsors shall be
determined in accordance with Rules19.1.6 and 19.1.7.
20 Men’s Club
20.1 The Men’s Club shall comprise all the Male Golfing Members of the Club.
20.2 The running, operation and control of the Men’s Club and all events organised by it shall be governed by the
Rules/Regulations of the Men’s Club. Any such Rules and Regulations shall be subject to the Club Constitution
and in the event of there being a conflict between those Rules and Regulations and the Club Constitution, the Club
Constitution shall prevail.
20.3 The Captain shall represent the Men’s Club on the Management Committee of the Club during his term of Office
as Captain of the Men’s Club.
20.4 The composition of the Men’s Committee shall be as laid down in Rule 2 of the Club Constitution.
20.5 The Annual General Meeting of the Men’s Club shall, save in exceptional circumstances, be held on the
Wednesday of the first or second full week in January of each year.
21 Ladies’ Club
21.1 The Ladies’ Club shall comprise all the Female Golfing Members of the Club.
21.2 The running, operation and control of the Ladies’ Club and all events organised by it shall be governed by the
Rules/Regulations of the Ladies’ Club. Any such Rules and Regulations shall be subject to the Club Constitution
and in the event of there being a conflict between those Rules and Regulations and the Club Constitution, the Club
Constitution shall prevail.
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21.3 The Lady Captain shall represent the Ladies’ Club on the Management Committee of the Club during her term of
Office as Captain of the Ladies’ Club.
21.3.1 In the event that the Lady Captain or the Lady Vice-Captain is not an Ordinary Member of the Club,
but is a Lady Member of the Club, she shall be afforded all of the privileges of Ordinary Membership
during her term of Office as Lady Captain and/or as Lady Vice-Captain.
21.4 The composition of the Ladies’ Committee shall be as laid down in Rule 2 of the Club Constitution.
21.5 The Annual General Meeting of the Ladies’ Club shall, save in exceptional circumstances, be held on the Monday
of the first or second week in January of each year.
22 Bowling Club
22.1 The Bowling Club shall comprise all the categories of Bowling Member listed in Rule 33.2.2.
22.2 The running, operation and control of the Bowling Club and all events organised by it shall be governed by the
Rules/Regulations of the Bowling Club. Any such Rules and Regulations shall be subject to the Club Constitution
and in the event of there being a conflict between those Rules and Regulations and the Club Constitution, the Club
Constitution shall prevail.
22.3 The Bowling Captain shall represent the Bowling Club on the Management Committee of the Club during his/her
term of Office as Captain of the Bowling Club. In this capacity, he/she shall be entitled to attend General Meetings
of the Club but shall not be entitled to vote at such meetings, except where he/she is also an Ordinary Member of
the Club.
22.4 The composition of the Bowling Committee shall be as laid down in Rule 2 of the Club Constitution.
22.5 The Officers of the Club and the outgoing Captain of the Bowling Club shall be ex-officio members of the Bowling
Committee.
22.6 The Annual General Meeting of the Bowling Club shall, save in exceptional circumstances, be held on the Tuesday
of the first or second full week in January of each year.
23 Appointment of Sub-Committees
23.1 The following sub-committees shall be appointed by and report to the Management Committee:
23.1.1 The House & Social Sub-Committee, which shall comprise the House & Social Officer and at least
four representatives from each of the Men’s and Ladies’ Committees and two representatives from the
Bowling Committee. All these representatives will be elected on an annual basis at the Annual General
Meetings of each of the respective Clubs. The House & Social Sub-Committee shall meet at least 6
times a year under the chairmanship of the House & Social Officer to regulate, monitor, control and
dispatch those aspects of the overseeing of the House & Social affairs of the Club that are entrusted to
it by the Management Committee. Minutes of each meeting of the House & Social Sub-Committee
shall be recorded by the House & Social Officer and circulated to each member of the Sub-Committee.
23.1.2 The aforementioned ten representatives on the Sub-Committee will be divided equally into two distinct
groups viz. (i) a House Sub-Group looking after the affairs of House, Bar and Catering, and (ii) a Social
Sub-Group organising the Social activities of the Club. Before meeting together as a joint group under
the umbrella of the House & Social Sub-Committee, these two Sub-Groups will meet separately as
required to discuss and consider matters falling within their own area of responsibility. The House &
Social Officer shall appoint from within each of these two Sub-Groups a House Convenor and a Social
Convenor to take charge of their respective Sub-Groups, to chair meetings thereof, to keep minutes of
the proceedings of such meetings and to circulate a copy of such minutes to each member of the SubGroup and to the House & Social Officer.
23.1.3 The Course Sub-Committee, which shall comprise the Course Officer and at least two representatives
from each of the Men’s and Ladies’ Committees and one representative from the Bowling Committee.
The Course Sub-Committee shall meet at least 6 times a year under the chairmanship of the Course
Officer to regulate, monitor, control and dispatch those aspects of the overseeing of the Course affairs
of the Club that are entrusted to it by the Management Committee. Minutes of each meeting of the
Course Sub-Committee shall be recorded by the Course Officer and circulated to each member of the
Sub-Committee.
23.1.4 All the aforementioned representatives will be elected on an annual basis at the Annual General
Meetings of each of the respective Clubs.
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23.2 The Management Committee shall appoint a Disciplinary Sub-Committee from time to time to deal with any
disciplinary matters arising, in accordance with the Club’s Disciplinary / Complaints Procedures adopted under
Rule 37.2.
23.2.1 In the event of an appeal against a decision of the Management Committee in relation to a disciplinary
matter, the Management Committee shall appoint an Appeals Sub-Committee in accordance with the
Club’s Disciplinary/ Complaints Procedures adopted under Rule 37.2.
23.3 The Management Committee shall have power to appoint other sub-committees to deal with various matters
falling within its area of responsibility, determine their composition, set their terms of reference and a timeline
for the completion of the work for which the sub-committee was formed. In this latter regard, the Management
Committee may appoint non-Committee members to such sub-committees. The Chairman of each such subcommittee shall be appointed by and report to the Management Committee. The Management Committee shall
appoint one or more members of its Committee to serve as members on such sub-committee or as Chairman
thereof.
23.4 The following sub-committees shall be appointed by and report to the Men’s, Ladies’ and Bowling Committees
respectively:
23.4.1 A Tournament Sub-Committee which shall comprise the relevant Tournament Secretary and at least 4
other Sub-Committee members. A panel of non-Committee members shall also be appointed to assist
with the work of that Sub-Committee. Meetings of the Tournament Sub-Committee shall in each case
be chaired by the relevant Tournament Secretary. Minutes of each meeting of the Tournament SubCommittee shall be recorded by the Tournament Secretary and circulated to each member of the SubCommittee.
23.4.2 A Handicap Sub-Committee which shall comprise the relevant Handicap Secretary and at least 2 other
Sub-Committee members. Meetings of the Handicap Sub-Committee shall in each case be chaired by
the relevant Handicap Secretary. Minutes of each meeting of the Handicap Sub-Committee, listing the
changes to handicaps and the reasons therefor, shall be recorded by the Handicap Secretary and
circulated to each member of the Sub-Committee.
23.4.3 A Junior Golf Sub-Committee which shall comprise the Male Junior Convenor and his assistant, the
Female Junior Convenor and her assistant, the Vice-Captain, the Lady Vice-Captain and up to six
volunteer Members of the Club. This Sub-Committee and the Chairperson thereof shall be appointed
jointly by the Men’s and Ladies’ Committees who shall consult with each other, prior to agreement,
in this regard. The Chairperson of the Junior Golf Sub-Committee shall designate a member of the
Sub-Committee to record the minutes of each meeting and shall arrange to have a copy circulated to
each member of the Sub-Committee.
23.5 The composition of the aforementioned Sub-Committees shall be approved by the Men’s or Ladies’ or Bowling
Committee, as appropriate.
23.6 The Men’s, Ladies’ and Bowling Committees shall each have power to appoint other sub-committees to deal with
various matters falling within their areas of responsibility, determine their composition, set their terms of reference
and a timeline for the completion of the work for which the sub-committee was formed. In this latter regard, the
Men’s or Ladies’ or Bowling Committees may appoint non-Committee members to such sub-committees. The
Chairman of each such sub-committee shall be appointed by and report to the Men’s, Ladies or Bowling
Committee, as appropriate. The Men’s, Ladies’ or Bowling Committees, as appropriate, shall appoint a member
or members of their Committee to serve as members on such sub-committee or as Chairman thereof.
23.7 Nothing in Rules 23.4 or 23.6 shall prevent a member of the Management Committee or of the Men’s, Ladies’ or
Bowling Committee from being a member of a sub-committee appointed under those Rules.
23.8 The Management Committee and the Men’s, Ladies’ and Bowling Committees shall, as regards their respective
sub-committees, define the scope of their authority, and may delegate to them the power necessary for the
discharge of their respective functions, including the power to add to their number by co-option, subject to the
approval of the Management Committee.
23.9 The Chairman of each sub-committee shall have a deliberative vote and a casting vote at such sub-committee
meetings in the case of equality of votes on any particular issue.
23.10 Except where otherwise specified in these Rules, each sub-committee shall cease to exist on the date of the Annual
General Meeting of the relevant Club or when the function for which it was appointed is complete, whichever is
the earlier.
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23.11 Except where otherwise specified in these Rules, the quorum for meetings of each sub-committee shall be 50%
of the members of that sub-committee plus one (halves to be rounded up to the nearest whole number) at the time
of appointment of such sub-committee.
24 Suspension of Sub-Committees
24.1 The Management Committee and the Men’s, Ladies’ and Bowling Committees respectively shall have power to
suspend or recall the appointment of any of their sub-committees or the election or appointment of any individual
member to such sub-committee, if satisfied that such sub-committee or individual member thereof, as the case
may be, has failed in a material respect to fulfil its functions or is in the opinion of the Management Committee
or the Men’s, Ladies’ or Bowling Committees, as appropriate, not functioning in the interests of the Club, or the
respective constituent Clubs, and shall have power to carry on or to make such arrangements as they shall deem
fit by further election, appointment or otherwise for the carrying out of the functions of such sub-committee.
25 General Meetings of Club
25.1 The Club shall in each year hold a General Meeting as its Annual General Meeting in addition to any other General
Meeting in that year. All General Meetings other than the Annual General Meeting shall be called Special General
Meetings.
25.2 Only eligible Ordinary Members of the Club shall be entitled to attend and vote at General Meetings of the Club.
An Ordinary Member whose annual subscription or part thereof, and/or other monies due are overdue by one
calendar month, shall be ineligible to attend or vote at any General Meeting of the Club, in accordance with Rule
41.2.
25.3 All eligible Ordinary Members attending General Meetings of the Club shall be required to register their presence
by signing the attendance sheet before being granted admission to any such Meeting.
25.4 Motions and Special Resolutions may be put forward for consideration at Annual General Meetings in accordance
with the procedures outlined in Rules 27 and 49 and at Special General Meetings in accordance with the
procedures outlined in Rules 28 and 49.
25.5 A Special Resolution shall be required to pass any of the following at a General Meeting of the Club:
25.5.1 winding up of the affairs of the Club or any part thereof.
25.5.2 disposal of any part of the lands or buildings owned or leased by the Club.
25.5.3 acquisition of any lands or buildings.
25.5.4 amending or revoking any part of the Club Constitution save as indicated in Rule 49.1.
25.6 Special Resolutions referred to in Rule 25.5 shall require a majority of at least two thirds of Ordinary Members
present at a General Meeting of the Club before being passed.
25.7 At least 14 days’ notice shall be given for the convening of each General Meeting of the Club. This period of
notice shall be exclusive of the day on which it is served or deemed to be served and of the day of the Meeting
and shall specify the day, the place and the hour of the Meeting. The Notice of Meeting shall be dispatched or
notified to Members in accordance with the procedures outlined in Rule 31.2.
25.8 A copy of the Notice of Meeting shall also be dispatched, for information purposes only, by electronic mail, at
least 14 days in advance of each General Meeting, to any other Club Members, other than Junior Members, who
have furnished their email addresses to the Club.
25.9 Notices of General Meetings shall be posted on the Notice Board in the Clubhouse and on the Club’s website for
viewing by all Club Members for at least 14 days prior to the date of the Meeting.
25.10 No part of the Club Constitution may be revised at a General Meeting of the Club without a written Notice of
Special Resolution duly proposed and seconded in accordance with Rules 27.10 and 28.1 and passed in accordance
with Rule 49.2.
25.11 No business shall be transacted at any General Meeting unless a quorum is present at the time when the Meeting
proceeds to business. A quorum for any General Meeting of the Club shall be 10% of the number of Ordinary
Members as at the end of the most recent financial year.
25.12 The President, or in his/her absence the Vice-President, shall act as Chairman of all General Meetings of the Club.
In the absence of both, the Meeting shall elect a Chairman.
25.12.1 The President, or in his/her absence the person acting as Chairman, shall have a deliberative vote and
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a casting vote at all General Meetings of the Club in the case of equality of votes on any particular
issue.
25.13 The accidental omission to dispatch a Notice of a General Meeting to any individual Ordinary Member or
Members or to notify them of the existence of such a Notice of Meeting in accordance with the procedures outlined
in Rule 31.2 shall not invalidate any Motion or Special Resolution passed at such Meeting, provided that a Notice
of the Meeting has been posted upon the Notice Board in the Clubhouse and on the Club’s website for at least 14
days prior to the date of the Meeting.
25.14 Each General Meeting shall be conducted in accordance with the agreed Standing Orders adopted by such
Meeting. The adoption of Standing Orders shall be the first item of business at the start of each and every such
Meeting. The recommended Standing Orders for all such General Meetings are those referred to in Rule 26 of the
Club Constitution.
25.15 The draft minutes of all General Meetings of the Club shall be posted on the Notice Board in the Clubhouse and
on the Club’s website within one calendar month of the Meeting taking place and shall be left on display for
viewing by all Club Members for one month. Copies of such draft minutes shall also be made available for
collection from the Club Reception desk by any Club Member, other than a Junior Member.
25.16 Voting Procedures for Elections at General Meetings
25.16.1 Each eligible Ordinary Member of the Club shall have one vote and all voting shall be done in person.
Voting by proxy shall not be allowed. The final vote tally shall not be disclosed in any election.
25.16.2 The following voting procedure shall operate at all elections:
25.16.2.1 Where there are one or more candidates for an equal number of vacancies, the
Chairman of the Meeting shall declare such candidate or candidates elected.
25.16.2.2 Where there are two or more candidates for one vacancy, voting shall be by secret
ballot and the candidate receiving the highest number of votes shall be declared to be
elected.
25.16.2.3 The Chairman of the Meeting shall, with the approval of the Meeting, appoint at least
three Ordinary Members to scrutinise and count the votes cast at an election.
Candidates for election may offer themselves or persons nominated by them to oversee
the count of the votes.
25.16.2.4 In casting his/her vote in an election an Ordinary Member must not vote for a greater
number of candidates than there are vacancies. Any votes cast by an Ordinary Member
for a greater number of candidates than there are vacancies shall be invalid and shall
be disregarded in the counting of votes.
25.16.2.5 In the event that the voting procedure outlined at Rule 25.16.2.2 results in a tie, the
matter shall be determined by lot. The drawing of lots shall be conducted by the
Chairman of the Meeting in the full view of the Members present.
25.16.2.6 Unless it is otherwise prescribed, elections and co-options shall be effective until the
next General Meeting at which such elections form part of the Agenda.
25.17 Procedures for Motions, Special Resolutions and Amendments thereto at General Meetings:
25.17.1 The following procedures shall operate in relation to voting on Motions, Special Resolutions and
Amendments thereto at General Meetings of the Club:
25.17.1.1 Each eligible Ordinary Member of the Club shall have one vote and all voting shall be
done in person. Voting by proxy shall not be allowed. At any General Meeting, a
Motion or Special Resolution or an Amendment thereto put to a vote shall be decided
by a show of hands, unless a majority of Ordinary Members present shall decide it
should be by secret ballot. A demand for a secret ballot may be withdrawn at any time.
25.17.1.2 The Chairman of the Meeting shall, with the approval of the Meeting, appoint at least
three Ordinary Members present to scrutinise and count the votes cast; at least one
person representing those in favour of the Motion or Special Resolution or the
Amendment thereto and one person representing those against shall be appointed as
scrutineers.
25.17.1.3 In the event of a close result, any eligible Ordinary Member present shall be entitled
to call for and be granted a recount.
25.17.1.4 Subject to Rule 25.17.1.3, a declaration by the Chairman of the Meeting that a Motion
or Special Resolution or an Amendment thereto, has on a show of hands been carried
or lost, shall be final and conclusive; thereupon an appropriate entry shall be made in
the minutes of the Meeting.
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25.17.1.5 A simple majority of Ordinary Members present shall in all cases decide except in the
case of Special Resolutions referred to in Rules 25.5 or 49.2 each of which shall require
a majority of at least two-thirds of Ordinary Members present at a General Meeting of
the Club before being passed.
25.17.2 The recommended procedures for dealing with Motions, Special Resolutions or Amendments thereto
at any General Meeting of the Club shall be as set out in the Standing Orders adopted by that
Meeting.
25.18 Adjournment of General Meetings
25.18.1 If, within half an hour from the time appointed for the commencement of a General Meeting, a quorum
is not present, the Meeting shall, if convened upon the requisition of Ordinary Members, be dissolved.
In any other case the Meeting shall be adjourned to the same day in the next week at the same time
and place. When the adjourned Meeting is reconvened, if a quorum is not present within half an hour
from the time appointed for the commencement of the Meeting, the number of Ordinary Members
present shall constitute a quorum for the purposes of considering and otherwise dealing with the
business which was set out in the Notice convening the original Meeting. In the case of any Meeting
that proceeds in this fashion without a quorum, no other business may be transacted other than business
which was set out in the Notice convening the original Meeting.
25.18.2 The Chairman of the Meeting may with the consent of, or shall upon a Motion being carried by a
simple majority of, Ordinary Members present at any such General Meeting at which a quorum is
present adjourn the Meeting but no business shall be transacted at any adjourned Meeting other than
the business left unfinished at the Meeting from which the adjournment took place.
25.18.3 Where a General Meeting is adjourned for 30 days or more, a new Notice, of not less than 7 days, of
the reconvening of the adjourned Meeting shall be dispatched or notified to Members in like manner
as in the case of the original Meeting in accordance with the procedures outlined in Rule 31.2. In such
cases a copy of the Notice reconvening the adjourned Meeting shall also be posted on the Notice Board
in the Clubhouse and on the Club’s website for viewing by all Members for at least 7 days prior to the
date of the Meeting. It shall not otherwise be necessary to issue any new Notice of the reconvening of
an adjourned Meeting.
26 Standing Orders for General Meetings
26.1 The recommended Standing Orders for General Meetings shall be those adopted at the Special General Meeting
of the Club held on the 23rd November 2006, with such additions, deletions and/or alterations made at subsequent
General Meetings of the Club.
26.2 Any Motion to suspend Standing Orders shall specify the Standing Order or Orders to be suspended and the period
of such suspension. Such a Motion shall not be successful unless supported by a simple majority of Ordinary
Members present at the Meeting.
27 Annual General Meeting of Club
27.1 The Annual General Meeting of the Club shall, save in exceptional circumstances, be held each year on the last
Friday of January. The Notice convening an Annual General Meeting shall specify the Meeting as such and shall
be dispatched or notified to Members in accordance with the procedures outlined in Rule 31.2.
27.2 The Notice of Meeting shall specify the agenda of items for consideration at the Meeting, any Special Resolution
to be considered under Rules 25.5 or 49.2 and the names of those persons who are proposed for election to the
Management Committee or to the positions of Vice-President or Trustee and all such documents shall be posted
on the Notice Board in the Clubhouse and on the Club’s website for at least 14 days prior to the date of the
Meeting.
27.3 The Notice of Meeting dispatched or notified to Members shall be accompanied by or make reference to a
summary of the audited Financial Statements for the preceding financial year, a copy of the Financial Estimates
for the following year and a copy of the Club’s draft 3-year Rolling Financial Plan, draft 3-year Rolling Course
Development Plan and draft 3-year Rolling House Plan.
27.4 Motions concerning the business affairs and/or the running of the Club to be considered under Rule 27.9.1 shall
be dispatched or notified to Members with the Notice of Meeting in accordance with the procedures outlined in
Rule 31.2 where they are addressed to the Club Secretary and received at the Clubhouse in sufficient time. The
wording of any such Motions shall be posted on the Notice Board in the Clubhouse and on the Club’s website for
viewing by all Club Members for at least 6 days prior to the date of the Annual General Meeting.
27.5 The following documents shall be posted on the Club’s website for viewing by all Club Members for at least 14
days prior to the date of the Annual General Meeting:
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• the draft minutes of the previous Annual General Meeting and the draft minutes of any Special General
Meeting of the Club held since the previous Annual General Meeting;
• the audited Financial Statements (including Income and Expenditure Accounts and Statement of Financial
Position) for the preceding financial year and the Treasurer’s Annual Report in respect of that year;
• the reports on the activities of the Club since the last Annual General Meeting including the Management
Committee Report, Annual Course Report, Annual House & Social Report and Men’s, Ladies’ and Bowling
Club Reports.
27.6 Copies of any of the documents referred to in Rules 27.2 to 27.5 shall also be made available for collection from
the Club Reception desk by any Club Member, other than a Junior Member. A Notice reminding members of this
facility shall be displayed on the Notice Board in the Clubhouse for at least 14 days prior to the date of the Meeting.
27.7 The following business shall be transacted at every Annual General Meeting of the Club:
27.7.1 The Notice convening the Meeting shall, subject to Rules 27.7.6 and 27.7.7, be read by the Club
Secretary. This shall be followed by the adoption of Standing Orders for the Meeting in accordance
with Rule 25.14.
27.7.2 The draft minutes of the previous Annual General Meeting, and the draft minutes of any Special
General Meeting of the Club held since the previous Annual General Meeting shall, subject to Rules
27.7.6 and 27.7.7, be read by the Club Secretary and when the Meeting approves the minutes as read
or as amended, they shall be adopted by the Meeting and signed by the Chairman of the Meeting.
Following the adoption of the minutes, the Meeting shall consider any matters arising therefrom.
27.7.3 The audited Financial Statements and the Treasurer’s Annual Report for the preceding financial year,
Financial Estimates for the following year and the Club’s draft 3-year Rolling Financial Plan shall,
subject to Rules 27.7.6 and 27.7.7, be read by the Club Treasurer. When the Meeting approves the
aforementioned documents, they shall be considered to be adopted.
27.7.4 The Chairman of the Meeting or such Officer appointed by him/her shall present, for the information
of the Meeting, the reports on the activities of the Club since the last Annual General Meeting including
the Management Committee Report, Annual Course Report and Annual House & Social Report, which
fall within the remit of the Management Committee, and the Men’s, Ladies’ and Bowling Club
Reports.
27.7.5 The draft 3-year Rolling Plans for Course and House shall, subject to Rule 27.7.7, be read by the
Chairman of the Management Committee or such Officer appointed by him/her and Ordinary Members
present shall be invited to offer their views on the said draft Plans for consideration by the Meeting.
27.7.6 In the absence of any of the aforementioned Club Officers, the documents referred to in Rules 27.7.1
to 27.7.5 may be read by any other Ordinary Member as may be appointed by the Chairman of the
Meeting.
27.7.7 The Chairman of the Meeting may, if he/she so thinks fit, propose to the Meeting that any or all of the
aforementioned documents which are required to be read to the Meeting be taken as read, and if the
Meeting so agrees, the document or documents in question shall be taken as read.
27.7.8 The election of persons, duly proposed and seconded in accordance with the procedures set out in Rule
29.27, to any vacancies that exist on the Management Committee, other than the Captain, Lady Captain
and Bowling Captain.
27.7.9 The election of persons to the positions of Vice-President and/or Trustee, as and when necessary in
accordance with the procedures set out in Rule 29.6 or 29.30, as appropriate.
27.7.10 The consideration of Motions and/or Special Resolutions properly before the Meeting.
27.7.11 The appointment of a Club Auditor to undertake the annual audit in accordance with Rule 19.1.16.
27.7.12 Subject to Rules 27.7.12.1 to 27.7.12.3 below, the discussion of matters raised by Ordinary Members
present under the “Any Other Business” item of the Agenda.
27.7.12.1 Any substantive matter to be raised by an Ordinary Member present at the meeting
under the “Any Other Business” item of the Agenda must be addressed in writing to
the Club Secretary and lodged by hand, post or electronic mail at the Clubhouse not
less than 6 days prior to the date fixed for the holding of the Meeting.
27.7.12.2 Minor matters may be raised by Ordinary Members present at the Meeting under the
“Any Other Business” item of the Agenda provided they are notified to the Chairman
of the Meeting at the opening of the Meeting.
27.7.12.3 Notwithstanding the provisions of Rule 27.7.12.2, the Chairman of the Meeting may,
at his/her discretion, permit minor matters not notified at the opening of the Meeting
to be raised under the “Any Other Business” item of the Agenda provided the winding
up of the Meeting is not unduly delayed.
27.8 Where the Chairman of the Meeting rules a question raised by a Member present at the Meeting to be appropriate
and where the Management Committee is unable to provide a full response at the Meeting, the Chairman shall
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direct the Management Committee to provide a response to that Member in writing, within 4 weeks and the
response shall be displayed on the Notice Board in the Clubhouse and on the Club’s website for one month for
viewing by all Members.
27.9 Motions for Annual General Meetings of Club
27.9.1 Motions concerning the business affairs and/or the running of the Club may be submitted by eligible
Ordinary Members or by the Management Committee or by the Trustees for consideration at the
Annual General Meeting. Every such Motion shall be in writing and shall be signed by the proposer
and seconder.
27.9.2 In the case of Motions submitted by Ordinary Members, the proposer and seconder must each be
Ordinary Members entitled to attend and vote at such Meeting. In the case of Motions submitted in the
name of the Management Committee, the proposer and seconder must be members of that Committee
and in the case of those submitted in the name of the Trustees, the proposer and seconder must be
Trustees.
27.9.3 No such Motion shall be laid before an Annual General Meeting unless it is addressed to the Club
Secretary and received at the Clubhouse not less than 8 days prior to the date fixed for the holding of
the Meeting. A copy of any such Motion with the names of the proposer and seconder shall be posted
on the Notice Board in the Clubhouse and on the Club’s website for viewing by all Members for at
least 6 days prior to the date of the Meeting. A notification of the receipt of any such Motion shall be
issued to Ordinary Members by email or text, as appropriate.
27.9.4 No other Motions shall be considered at the Meeting except those in respect of which written Notice
of Motion, duly proposed and seconded as per Rule 27.9.1 shall have been lodged in advance with the
Club Secretary by the due date; nevertheless, the Chairman of the Meeting, if he/she so thinks fit, may,
at the request of an Ordinary Member present at the Meeting and seconded by another Ordinary
Member in attendance and with the consent of at least two-thirds of those present thereat permit a
Motion of an urgent and pressing nature concerning the business affairs and/or the running of the Club
to be put forward from the floor of the Meeting. If the Chairman of the Meeting considers that the
subject matter of the Motion in question is of such importance that it should be dealt with at a later
date by way of a Special General Meeting, he /she shall not allow it to be put to a vote at the Meeting.
The decision of the Chairman of the Meeting in relation to whether to allow such a Motion to be put
to a vote at the Meeting shall be final and binding.
27.10 Special Resolutions for Annual General Meetings of Club
27.10.1 A Special Resolution under Rule 25.5 may be submitted by eligible Ordinary Members, by the
Management Committee or by the Trustees for consideration at the Annual General Meeting.
27.10.2 Every such Special Resolution shall be in writing and shall be signed by the proposer and seconder. In
the case of Special Resolutions submitted by Ordinary Members, the proposer or seconder must each
be Ordinary Members entitled to attend and vote at such Meeting. In the case of Special Resolutions
submitted in the name of the Management Committee, the proposer and seconder must be members of
that Committee and in the case of those submitted in the name of the Trustees, the proposer and
seconder must be Trustees.
27.10.3 No Special Resolution shall be laid before an Annual General Meeting unless it is addressed to the
Club Secretary and received at the Clubhouse not less than 28 days prior to the date fixed for the
holding of the Meeting. A copy of any such Special Resolution with the names of the proposer and
seconder shall be posted on the Notice Board in the Clubhouse and on the Club’s website for viewing
by all Club Members for at least 14 days prior to the date of the Meeting.
27.10.4 No other Special Resolution shall be considered at the Meeting except those in respect of which written
Notice of Resolution, duly submitted in accordance with Rule 27.10.3, shall have been lodged at least
28 days in advance with the Club Secretary.
28 Special General Meetings of Club
28.1 All General Meetings of the Club, other than the Annual General Meeting, shall be called Special General
Meetings. A Special General Meeting of the Club shall be convened if at least 10% of the Ordinary Membership
as at the end of the most recent financial year requisition such a Meeting in writing to the Club Secretary. Any
Meeting which is so requisitioned, shall be called within 14 days of receipt of such requisition and be fixed for a
day within 28 days of the date of calling of the Meeting. If the Special General Meeting in question is called with
a view to passing a specific Motion proposed by Members concerning the business affairs and/or the running of
the Club under Rule 27.9.1 or a Special Resolution under Rule 25.5 or 49.2, such Motion or Special Resolution
shall be submitted in writing to the Club Secretary together with the required number of supporting signatures as
indicated above and shall be signed by the proposer and seconder, each of whom must be an Ordinary Member
entitled to attend and vote at such Meeting.
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28.2 The Management Committee shall convene Special General Meetings of the Club as it considers necessary,
including for the purpose of proposing Motions concerning the business affairs and/or the running of the Club or
to deal with any issue which is to be the subject matter of a Special Resolution. The Management Committee shall
in particular convene a Special General Meeting in accordance with Rule 29.30 if the number of Trustees should
be reduced below two at any time between successive Annual General Meetings of the Club. In the case of
Motions or Special Resolutions submitted in the name of the Management Committee, the proposer and seconder
must be members of that Committee.
28.3 The Trustees may also convene Special General Meetings of the Club if they consider it necessary, including for
the purpose of proposing Motions concerning the business affairs and/or the running of the Club or to deal with
any issue which is to be the subject matter of a Special Resolution. In the case of Motions or Special Resolutions
submitted in the name of the Trustees, the proposer and seconder must be Trustees.
28.4 In addition to the foregoing, the President, or in his/her absence the Vice-President, or in the absence of both, a
Trustee, may request the Club Secretary to convene a Special General Meeting of the Club for the purpose of
filling vacancies on the Management Committee in the circumstances outlined in Rule 14.8.2.
28.5 At least 14 days notice shall be given for the convening of each Special General Meeting of the Club. The Notice
of Meeting for any Special General Meeting shall specify the Meeting as such and shall be dispatched or notified
to Members in accordance with the procedures outlined in Rule 31.2. The Notice convening the Meeting shall
specify the exact nature of the business to be transacted and no other business shall be transacted at such Meeting.
A copy of the Notice of Meeting together with the wording of any Motion or Special Resolution to be considered
at such meeting shall be posted on the Notice Board in the Clubhouse and on the Club’s website for viewing by
all Club Members for at least 14 days prior to the date of the Meeting.
28.6 If the Management Committee considers that there exists a matter requiring an urgent decision of the Ordinary
Members, it may convene a Special General Meeting by giving not less than 7 days notice to Ordinary Members
in accordance with the procedures outlined in Rule 31.2. This period of notice shall be exclusive of the day on
which it is served or deemed to be served and of the day of the Meeting and shall specify the day, the place and
the hour of the Meeting. A copy of the Notice of Meeting shall also be dispatched, for information purposes only,
by electronic mail at least 7 days in advance of the Meeting to any other Club Members, other than Junior
Members, who have furnished their email address to the Club. The Notice of Meeting shall also be posted on the
Notice Board in the Clubhouse and on the Club’s website for viewing by all Club Members for at least 7 days
prior to the date of the meeting.
28.7 Any meeting convened in accordance with Rule 28.6 may only proceed if a majority of Ordinary Members present
consent to the Meeting proceeding, even though short notice may have been given. If a majority of the Ordinary
Members present and voting fail to agree to the Meeting proceeding on the shorter notice, then the Meeting shall
be reconvened on a date that would allow sufficient notice to be given.
29 Elections of Club Officers and Other Club Officials
29.1 The Club Officers shall comprise the President, Captain, Lady Captain, Bowling Captain, Chairman, Club
Secretary, Club Treasurer, Course Officer and House & Social Officer.
29.2 The Vice-President, Vice-Captain, Lady Vice-Captain and Bowling Vice-Captain, having served their specified
period of tenure, shall succeed the outgoing President, Captain, Lady Captain and Bowling Captain respectively.
29.3 Each Officer listed in Rule 29.1 as well as the Vice-President, Vice-Captain, Lady Vice-Captain, Bowling ViceCaptain and Trustees shall hold their Office/position on the same conditions as apply to the President under
Rule 12.1.2. In the case of the Chairman, Club Secretary, Club Treasurer, Course Officer and House & Social
Officer the holding of Office shall be subject to the additional conditions outlined in Rule 14.9.
29.4 In the event of the President, Captain, Lady Captain or Bowling Captain vacating their Office before completing
their full term, they shall be succeeded by the Vice-President, Vice-Captain, Lady Vice-Captain or Bowling ViceCaptain respectively who shall be entitled to complete the term of Office of their predecessor and then continue
in Office for their scheduled term.
29.5 President: Subject to Rule 29.4, the Vice-President, having served his/her 2-year tenure, shall, be invested as
President at the following Annual General Meeting of the Club for a term of 2 years.
29.6 Vice-President: The Vice-President shall be elected, as required, at an Annual General Meeting of the Club.
He/she shall, subject to Rules 29.2 and 29.4, hold that position for two years and shall then succeed the outgoing
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President for a period of two years as President.
29.7 Nominees for the position of Vice-President must be eligible Ordinary Members, each with a combined aggregate
of at least 15 years membership between Ordinary, Lady and Five-Day Membership (a maximum of 5 years FiveDay Membership may be taken into consideration for the purposes of making up this combined aggregate of 15
years). A person who has served as Captain of the Men’s or Ladies’ Club and who satisfies the requirements
concerning years of membership shall also be eligible for election to the position of Vice-President.
29.8 The outgoing Vice-President shall draw up a list of possible nominees, which shall not be less than five, for the
position of incoming Vice-President and shall forward this list to the Club Secretary to check out the eligibility of
the nominees in question for that post. When the Club Secretary has confirmed the eligibility of all the nominees
on the list, the outgoing Vice-President shall present the list for verbal or written consultation with the current
President, Captain, Lady Captain and Chairman.
29.8.1 When the consultation process has been completed, the Vice-President shall put the nominees in
his/her order of preference and shall then approach them, in turn, until he/she gets an acceptance. In
setting his/her order of preference of nominees, the Vice-President shall, having regard to Rules 12.1.1
and 29.5, endeavour to ensure that the Club elects a fair representation of male and female eligible
Ordinary Members as Vice-President.
29.8.2 Subject to Rule 29.9, the outgoing Vice-President’s nomination (with the consent of the nominee
attached) for the position of Vice-President shall be given to the Club Secretary at least 21 days prior
to the date of the next Annual General Meeting of the Club at which such vacancy will be filled. This
nomination shall be seconded by the outgoing President or by a past President or by a Trustee of the
Club.
29.9 In normal circumstances, the nomination for the position of Vice-President shall be as outlined in Rule 29.8
provided always that any eligible male or female Ordinary Member of the Club with a combined aggregate of at
least 10 years Membership between Ordinary, Lady and Five-Day Membership (a maximum of 5 years Five-Day
Membership may be taken into consideration for the purposes of making up this combined aggregate of 10 years)
who so wishes, may also propose or second an eligible Ordinary Member with the required years of membership
as laid down in Rule 29.7 for the position of Vice-President.
29.10 Captain: Subject to Rule 29.4, the Vice-Captain, having served his one-year tenure, shall be invested as Captain
at the following Annual General Meeting of the Men’s Club for a term of one year.
29.11 Vice-Captain: The Vice-Captain shall be elected at the Annual General Meeting of the Men’s Club in accordance
with the procedures laid down in the Rules and Regulations of the Men’s Club. He shall, subject to Rules 29.2
and 29.4, serve one year in that position and shall succeed the Captain at the following Annual General Meeting
of the Men’s Club.
29.12 Nominees for the position of Vice-Captain must be eligible male Ordinary Members, each having a combined
aggregate of at least 10 years membership between Ordinary and Five-Day Membership (a maximum of 5 years
Five-Day Membership may be taken into consideration for the purposes of making up this combined aggregate of
10 years). A male Ordinary Member who has served as President of the Club shall also be eligible for election to
the position of Vice-Captain.
29.13 The outgoing Vice-Captain shall draw up a list of possible nominees, which shall not be less than five, for the
position of incoming Vice-Captain and shall forward this list to the Club Secretary to check out the eligibility of
the nominees in questing for that post. When the Club Secretary has confirmed the eligibility of all the nominees
on the list, the outgoing Vice-Captain shall present the list for verbal or written consultation with the current
President, the Captain and the four immediate living past Captains.
29.13.1 When the consultation process has been completed, the Vice-Captain shall put the nominees in his
order of preference and shall then approach them, in turn, until he gets an acceptance.
29.13.2 Subject to Rule 29.14, the outgoing Vice-Captain’s nomination (with the consent of the nominee
attached) for the position of Vice-Captain shall be given to the Men’s Secretary at least 21 days prior
to the date of the next Annual General Meeting of the Men’s Club. This nomination shall be seconded
by the outgoing Captain or by a past Captain of the Men’s Club.
29.14 In normal circumstances, the nomination for the position of Vice-Captain shall be as outlined in Rule 29.13
provided always that any eligible male Ordinary Member of the Men’s Club with a combined aggregate of at least
10 years Membership between Ordinary and Five-Day Membership (a maximum of 5 years Five-Day Membership
may be taken into consideration for the purpose of making up this combined aggregate of 10 years) who so wishes,
may also propose or second an eligible Ordinary Member of the Men’s Club with the required years of
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membership as laid down in Rule 29.12 for the position of Vice-Captain.
29.15 Lady Captain: Subject to Rule 29.4, the Lady Vice-Captain, having served her one- year tenure, shall be invested
as Lady Captain at the following Annual General Meeting of the Ladies’ Club for a term of one year.
29.16 Lady Vice-Captain: The Lady Vice-Captain shall be elected at the Annual General Meeting of the Ladies’ Club
in accordance with the procedures laid down in the Rules and Regulations of the Ladies’ Club. She shall, subject
to Rules 29.2 and 29.4, serve one year in that position and shall succeed the Lady Captain at the following Annual
General Meeting of the Ladies’ Club.
29.17 Nominees for the position of Lady Vice-Captain must be eligible female Ordinary Members or Lady Members,
each having a combined aggregate of at least 10 years membership between Ordinary, Lady and Five-Day
Membership (a maximum of 5 years Five-Day Membership may be taken into consideration for the purposes of
making up this combined aggregate of 10 years). A female Ordinary Member who has served as President of the
Club shall also be eligible for election to the position of Lady Vice-Captain.
29.18 The outgoing Lady Vice-Captain shall draw up a list of possible nominees, which shall not be less than five, for
the position of incoming Vice-Captain and shall forward this list to the Club Secretary to check out the eligibility
of the nominees in questing for that post. When the Club Secretary has confirmed the eligibility of all the
nominees on the list, the outgoing Lady Vice-Captain shall present the list for verbal or written consultation with
the current President, the Lady Captain and the four immediate living past Lady Captains.
29.18.1 When the consultation process has been completed, the Lady Vice-Captain shall put the nominees in
her order of preference and shall then approach them, in turn, until she gets an acceptance.
29.18.2 Subject to Rule 29.19, the outgoing Lady Vice-Captain’s nomination (with the consent of the nominee
attached) for the position of Lady Vice-Captain shall be given to the Ladies’ Secretary at least 21 days
prior to the date of the next Annual General Meeting of the Ladies’ Club. This nomination shall be
seconded by the outgoing Lady Captain or by a past Lady Captain.
29.19 In normal circumstances, the nomination for the position of Lady Vice-Captain shall be as outlined in Rule 29.18,
provided always that any eligible female Ordinary Member or Lady Member of the Ladies’ Club, each having a
combined aggregate of at least 10 years membership between Ordinary, Lady and Five-Day Membership (a
maximum of 5 years Five Day Membership may be taken into consideration for the purpose of making up this
combined aggregate of 10 years) who so wishes, may also propose or second an eligible Ordinary Member or
Lady Member of the Ladies’ Club with the required years of membership as laid down in Rule 29.17 for the
position of Lady Vice-Captain.
29.20 Bowling Captain: Subject to Rule 29.4, the Bowling Vice-Captain, having served his/her one-year tenure, shall
be invested as Bowling Captain at the following Annual General Meeting of the Bowling Club for a term of one
year.
29.21 Bowling Vice-Captain: The Bowling Vice-Captain shall be elected at the Annual General Meeting of the
Bowling Club in accordance with the procedures laid down in the Rules and Regulations of the Bowling Club.
He/she shall, subject to Rules 29.2 and 29.4, serve one year in that position and shall succeed the Bowling Captain
at the following Annual General Meeting of the Bowling Club.
29.22 Nominees for the position of Bowling Vice-Captain must be eligible Bowling Members, each having an aggregate
of at least 3 years Bowling Membership. This is a non-gender position.
29.23 The outgoing Bowling Vice-Captain shall draw up a list of possible nominees, which shall not be less than three,
for the position of incoming Bowling Vice-Captain and shall forward this list to the Club Secretary to check out
the eligibility of the nominees in questing for that post. When the Club Secretary has confirmed the eligibility of
all the nominees on the list, the outgoing Bowling Vice-Captain shall present the list for verbal or written
consultation with the current President, the Bowling Captain and the two immediate living past Bowling Captains.
29.23.1 When the consultation process has been completed, the Bowling Vice-Captain shall put the nominees
in his/her order of preference and shall then approach them, in turn until he/she gets an acceptance.
29.23.2 Subject to Rule 29.24, the outgoing Bowling Vice-Captain’s nomination (with the consent of the
nominee attached) for the position of Bowling Vice-Captain shall be given to the Bowling Secretary
at least 21 days prior to the date of the next Annual General Meeting of the Bowling Club. This
nomination shall be seconded by the outgoing Bowling Captain or by a past Bowling Captain.
29.24 In normal circumstances, the nomination for the position of Bowling Vice-Captain shall be as outlined in Rule
29.23, provided always that any eligible male or female Member of the Bowling Club with an aggregate of at least
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3 years Bowling Membership who so wishes, may also propose or second an eligible male or female Bowling
Member having an aggregate of at least 3 years Bowling Membership for the position of Bowling Vice-Captain.
29.25 Other Club Officers: The Chairman, Club Secretary, Club Treasurer, Course Officer and House & Social Officer
shall be elected, as required, at an Annual General Meeting of the Club (or at a Special General Meeting in the
circumstances outlined in Rule 14.8.2). If there is no nominee, Members present at the Meeting and entitled to
vote may verbally nominate and second an eligible Ordinary Member or more than one eligible Ordinary Member,
for election by the Meeting to such Office.
29.26 Only Ordinary Members who are entitled to attend and vote at General Meetings of the Club and who have been
Ordinary Members of the Club for at least 5 years, subject to Rule 2.5, shall be eligible for election or co-option
to the 5 Club Officer positions referred to in Rule 29.25.
29.27 Nominations (with the consent of the nominee attached) for the election of Chairman, Club Secretary, Club
Treasurer, Course Officer and House & Social Officer to the Management Committee, shall be lodged with the
Club Secretary at least 21 days prior to the Annual General Meeting of the Club at which an election for any of
these positions is due to be held. All nominees must be proposed and seconded by eligible Ordinary Members,
each of whom shall have at least 5 years Ordinary Membership of the Club, subject to Rule 2.5. A complete list
of nominated persons together with their proposers and seconders must be posted on the Notice Board in the
Clubhouse and on the Club’s website for at least 14 days prior to the date of the Annual General Meeting.
29.28 If for any reason the number of members of the Management Committee shall be reduced to its specified quorum
or below that quorum, the President, the Vice-President or a Trustee shall take action to have the vacancies
concerned filled in accordance with the procedure specified in Rule 14.8.2.
29.29 All of the Offices mentioned in Rule 29.25 are non-gender specific. The holders shall hold Office until the
expiration of their term or until they vacate their position of Office in any of the circumstances outlined in Rule
14.9. They shall be eligible for re-election subject to Rule 14.3.
29.30 Trustees: The Trustees shall be elected, as required from time to time, by the Ordinary Members at an Annual
General Meeting of the Club from candidates proposed for election in accordance with the procedures outlined in
Rules 29.31 and 29.32. If the number of Trustees should be reduced below two at any time between successive
Annual General Meetings of the Club, a Special General Meeting shall be convened by the Management
Committee with a view to filling the vacancies concerned.
29.31 Nominees for the position of Trustee must be eligible Ordinary Members each with a combined aggregate of at
least 15 years between Ordinary, Lady and Five-Day Membership (a maximum of 5 years Five-Day Membership
may be taken into consideration for the purposes of making up this combined aggregate of 15 years).
29.32 Nominations (with the consent of the nominee attached) to fill any vacancy that may hereinafter arise in the
position of Trustee, shall be given to the Club Secretary at least 21 days prior to the date of the next General
Meeting of the Club at which such vacancy will be filled. All nominees must be proposed and seconded by
Ordinary Members of the Club. The proposer and seconder shall each have a combined aggregate of at least 10
years membership between Ordinary, Lady and Five-Day Membership (a maximum of 5 years Five-Day
Membership may be taken into consideration for the purposes of making up the combined aggregate of 10 years).
A complete list of nominated persons together with their proposers and seconders must be posted on the Notice
Board in the Clubhouse and on the Club’s website for at least 14 days prior to the date of the General Meeting.
30 Indemnity of Trustees, Officers, Committee Members, etc.
30.1 Every current or former Trustee, Officer, Committee and Sub-Committee Member and any other Member who
has been or had been officially requested to undertake any business or work in a voluntary capacity on behalf of
the Club or its Committees or Sub-Committees, shall be indemnified out of the assets of the Club against all losses
or liabilities which they, jointly or severally, may incur or sustain (or may have incurred or sustained) while
properly carrying out their official duties in good faith on behalf of the Club in exercise of the powers and
functions conferred on them under the Club Constitution or under the Rules and Regulations of the constituent
Clubs. In the event of one of the aforementioned persons being deceased at the time a claim is made against
him/her, the indemnity concerned is automatically extended to include spouses/civil partners, heirs, estates and
legal representatives of such deceased person.
30.2 If such assets are insufficient then they shall be indemnified by the Ordinary Members of the Club jointly and
severally against all such aforementioned losses or liabilities incurred or sustained on behalf of the Club provided
always that each Ordinary Member shall contribute equally to such indemnification and that this indemnification
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shall apply to future as well as to all existing losses or liabilities so incurred or sustained and such indemnity shall
be deemed to be a condition of Ordinary Membership of the Club.
30.3 No such person shall be liable for any loss or liability which may happen to, or be incurred by, the Club due to
the execution by him/her of the aforementioned official duties in good faith on behalf of the Club unless the same
shall occur through his/her own wilful fault or dishonesty or misconduct.
31 Delivery of Notices/Documents
31.1 Any notice or document (including subscription invoice) which is required to be issued by the Club or by any of
the constituent Clubs under this Constitution shall, unless otherwise expressly provided herein, be issued in
writing and dated. Such notices or documents may be delivered personally or sent by electronic mail or by ordinary
prepaid post to the last known email or postal address, as appropriate, of the Member to whom it is to be issued,
which appears in the Club’s records. Any such notice or document shall be deemed to have been served if
delivered personally or, if sent by email, if no failed delivery message is received by the Club, or if sent by post,
48 hours after it was posted.
31.2 Where a Notice of Meeting is required to be notified to certain Members in relation to a forthcoming General
Meeting of the Club or of the Men’s, Ladies’ or Bowling Clubs, this shall be issued or notified in the following
manner:
31.2.1 if the Member concerned has furnished his/her email address to the Club, the Notice of Meeting shall
be issued by the Club to him/her by email.
31.2.2 if the Member concerned has not furnished an email address to the Club but has furnished his/her
mobile phone number, a text message shall be issued by the Club to him/her drawing attention to the
copy of the Notice of Meeting posted on the relevant Notice Board in the Clubhouse (or in the Bowling
Pavilion, as appropriate) and on the Club’s website as well as the facility to obtain a copy at the Club
Reception desk.
31.2.3 if a Member has not furnished either an email address or his/her mobile phone number to the Club, the
Notice of Meeting shall be deemed to have been notified to that Member by the posting of same on
the Notice Board in the Clubhouse and on the Club’s website.
31.3 Members (other than Ordinary Members) who are not entitled to attend General Meetings of the Club shall be
entitled to receive, for information purposes only, notice of General Meetings of the Club by electronic mail if
they have furnished their email address to the Club. This facility shall not be available to Junior Members,
Probationary Junior Members, Junior Bowling Members, Temporary Members or Elected Honorary Members.
Copies of Notices of General Meetings of the Club will also be available for viewing by all Members on the
Notice Board in the Clubhouse and on the Club’s website or alternatively may be obtained at the Club Reception
desk.
32 Risks to Personal Property/Occupiers’ Liability
32.1 Under the Occupiers’ Liability Acts for the time being in force, any personal belongings of Members, visitors
and others, brought to, kept at, or left on the premises of the Club (either in the Clubhouse or in the Bowling
Pavilion or outside in the car park or on the Golf Course or Bowling Green) shall be at the sole risk of the owners,
and neither the Club nor any Committee shall be responsible for any loss or damage thereto however arising, but
this Rule shall not prejudice any claims by the Club or the owners against insurance companies in the case of fire,
or when otherwise covered by insurance.
32.2 Pursuant to the Occupiers’ Liability Acts for the time being in force, a Notice to all entrants shall be displayed in
a public place, and shall read as follows:
32.2.1 The occupiers of these premises do not accept any liability whatsoever for any personal injury, loss or
damage sustained by any person or to their property on or on coming onto these premises unless such
injury, loss or damage is caused intentionally or recklessly by the occupier, its servants or agents.
32.2.2 All persons coming onto these premises must take care of their own safety and that of other persons
accompanying them for whom they are responsible or over whom they exercise authority and must
supervise and control all such persons accordingly.
33 Membership
33.1 The Members of the Club shall be those persons who at the date of the adoption of this Constitution were listed
as Members of the Club and such other persons as may thereafter be admitted to membership of the Club in
accordance with the Club Constitution in force at the time of their admission. Every Member of the Club shall be
subject to the provisions of the Club Constitution.
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33.2 Membership of the Club shall comprise the following:
33.2.1 Golfing Membership:
33.2.1.1 Ordinary Members (including Retired Ordinary Members and Life Honorary Ordinary
Members).
33.2.1.2 Five-Day Members (including Retired Five-Day Members, Five-Day Clerical
Members and Life Honorary Five-Day Members).
33.2.1.3 Lady Members (including Retired Lady Members and Life Honorary Lady Members).
33.2.1.4 Intermediate Members.
33.2.1.5 Junior Members.
33.2.1.6 Probationary Junior Members.
33.2.2 Bowling Membership:
33.2.2.1 Bowling Members (including Retired Bowling Members and Life Honorary Bowling
Members).
33.2.2.2 Intermediate Bowling Members.
33.2.2.3 Junior Bowling Members.
33.2.2.4 Golfing/Bowling Members.
33.2.3 Clubhouse Membership:
33.2.3.1 Clubhouse Members (including Retired Clubhouse Members and Life Honorary
Clubhouse Members).
33.2.4 Other Categories of Membership:
33.2.4.1 Special Category Members.
33.2.4.2 Country Members.
33.2.4.3 Temporary Members.
33.2.4.4 Elected Honorary Members.
33.2.4.5 Members on Leave of Absence.
33.2.4.6 Such other categories of membership as may be decided by the Ordinary Members at
General Meetings of the Club.
33.3 The Members at General Meetings of the Club shall agree the maximum number of Ordinary Members within the
Club.
33.4 The maximum number of Ordinary Members as determined under Rule 33.3 may only be exceeded to cater for
the admission of the President’s, Captain’s and Lady Captain’s nominees and for the election of Intermediate
Members who are graduating from the Junior Membership category. Where the approved maximum number of
Ordinary Members has been exceeded in this way, no other admissions shall be made to this category until the
numbers have been reduced to below the approved maximum.
33.5 Lady Membership is closed to all except those who, on the 5th day of September 2001, that class of membership
and have not subsequently chosen to transfer to Ordinary Membership. No new Member of the Club shall be
admitted as a Lady Member and no Female Member of the Club shall be allowed to convert her category of
membership to that of Lady Member.
33.6 Where Members cease for any reason to be eligible for membership of the particular category of membership to
which they belong, they shall be obliged to re-apply in writing to the Club Secretary to change their membership
to a category for which they have the necessary qualifications.
34 Applications for Membership
34.1 The Management Committee shall have responsibility for filling any vacancies arising in the membership.
34.2 Subject to the maximum numbers laid down in accordance with Rule 33.3, the numbers of Members, if any, to be
admitted to each category of membership in any particular financial year shall be determined by the Management
Committee who shall, in considering the applications, comply with the provisions of the Equal Status Act currently
in force.
34.3 No person shall be nominated as a candidate for any category of membership, save Probationary Junior
Membership, Junior Membership or Junior Bowling Membership, unless he/she shall have attained the age of 18
years.
34.4 Applications for membership, other than Probationary Junior Membership, shall be made in the manner prescribed
on the appropriate Application Form as approved by the Management Committee. All such applicants shall be
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proposed and seconded by eligible Members of the Club, each of whom shall have at least 2 years membership of
the Club.
34.5 Applications for Probationary Junior Membership shall be made in the manner prescribed on the appropriate
Application Form as approved by the Management Committee. All applicants shall be proposed and seconded in
accordance with the conditions laid down by that Committee.
34.6 If, in the furnishing of any particulars on the Application Form of a candidate for election, misrepresentation of
any kind is made which, in the opinion of the particular Committee or Sub-Committee is deemed material and
wilful, and if such misrepresentation shall come to the knowledge of the Management Committee, the candidate,
even if deemed elected, shall not be considered to have been duly elected.
34.7 The proposer and seconder must each know his/her candidate personally and shall write an accompanying letter
of commendation to the Management Committee declaring his/her personal knowledge of the candidate. A
proposer and seconder will not be required to submit an accompanying letter in respect of his/her spouse, mother,
father, son or daughter.
34.8 In the event of the death of a proposer or seconder prior to the date of the interview for membership another
proposer or seconder, as the case may be, may be substituted.
34.9 The Club Secretary shall check each Application Form for accuracy and the eligibility of the proposer and
seconder. The list of candidates for any category of membership, with their names, and addresses together with
the names of their proposers and seconders, shall be posted upon the Notice Board in the Clubhouse for at least
14 days prior to the day of the Management Committee meeting at which the election of such candidates is to be
considered.
34.10 Applications for membership shall be considered by an Interviewing Panel drawn from the Membership SubCommittee as defined in Rule 2.1. This panel shall consist of the Club Secretary together with any other two
members of that Sub-Committee. In the absence of the Club Secretary, the Men’s Secretary or the Ladies’
Secretary shall serve on this Sub-Committee.
34.11 Copies of the completed Application Forms in relation to those seeking membership shall be passed to the
Interviewing Panel concurrently with the list at Rule 34.9 being posted on the Club Notice Board.
34.12 The interviewing of applicants for membership shall be conducted by the panel referred to in Rule 34.10. It shall
make recommendations to the Management Committee on the suitability of applicants for membership based on
the interview.
34.13 Applications for Probationary Junior Membership and for Intermediate Membership from Junior shall be
considered by a sub-committee appointed by the Men’s and Ladies’ Committees. This sub-committee shall
include the Male and Female Junior Convenors and shall have responsibility for nominating candidates for
Probationary Junior, Junior and Intermediate Membership from Junior, and shall make its recommendations to a
panel drawn from the Membership Sub-Committee as defined in Rule 2.1.
34.14 Applications for Junior /Intermediate Bowling Membership shall be considered by the Bowling Committee which
shall make its recommendations to a panel drawn from the Membership Sub-Committee.
34.15 The Interviewing Panels shall use an established set of criteria as specified by the Management Committee, so as
to standardise the interview process.
34.16 The Management Committee shall consider each candidate’s application submitted under Rules 34.4 and 34.5
together with the recommendations of the Interviewing Panel referred to in Rule 34.10 and shall either decide to
offer membership or reject the application. A decision to reject an application shall require three adverse votes.
34.17 In considering applications for Ordinary Membership, the Management Committee may give preference to
applications from Five-Day Members, Lady Members, Intermediate Members and Clubhouse Members as against
applications from non-members.
34.18 In considering applications for Five-Day Membership, the Management Committee may give preference to
applications from Lady Members, Intermediate Members and Clubhouse Members as against applications from
non-members.
34.19 When the Management Committee has decided to offer membership to applicants, the Club Secretary shall notify
them in writing and shall request them to pay their subscription for the current moiety period together with such
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entrance fee, levy and such other monies as may be due. The letter of notification shall draw attention to the Club
Constitution, to other relevant important regulatory and policy documents governing the operation of the Club as
well as to the Club Diary and shall advise how copies of these may be obtained or accessed.
34.20 Only when applicants have paid the appropriate subscription moiety, entrance fee, levy and such other monies as
may be due, shall they be deemed to be admitted to membership and thereby entitled to the benefits and privileges
of the Club. In making such payment they thereby submit themselves to the Constitution and to the various
relevant Rules, Regulations, Bye-Laws, and Local Rules/ Regulations governing the operation of the Club and
shall remain subject to them until their membership ceases.
34.21 The date upon which the elected candidates pay the due amounts in full shall be their date of joining the Club.
34.22 If such candidates shall not have paid their subscription moiety, entrance fee, levies and such other monies as may
be due within 28 days of the date of the letter offering them membership, the Club Secretary shall report
accordingly to the Management Committee and the offer shall lapse unless they can justify the delay to that
Committee.
35 Rights/Privileges/Restrictions of each Category of Membership
35.1 The rights of membership shall be personal to each particular Member and shall not be assignable to any third
party.
35.2 Every Member shall pay to the Club such subscriptions, fees, levies and other charges as are payable in respect
of the category of membership to which he/she belongs.
35.3 Any Member who is in the full or part-time employment of the Club, or of any other Golf or Bowling Club may
not, while he/she is so employed, serve on the Management Committee, the Men’s Committee, the Ladies’
Committee or the Bowling Committee.
35.4 Any Member of the Club other than a Junior Member, Junior Probationary Member, Junior Bowling Member,
Temporary Member or Elected Honorary Member shall be eligible to:
35.4.1 apply in writing to the Club Secretary to transfer to any other category of membership for which he/she
is eligible. Any such change of membership category shall only apply from 1st November or 1st May
in any year, as determined by the Management Committee.
35.4.2 propose or second any person for membership of the Club provided he/she has at least 2 years
membership of the Club.
35.5 All Members shall be bound by this Constitution, the Rules and Regulations of the appropriate constituent Club
and the Bye-Laws and Local Rules/Regulations of the Club and of the appropriate constituent Club.
35.6 Ordinary Members (including Retired Ordinary Members and Life Honorary Ordinary Members)
35.6.1 In addition to the entitlements specified in Rule 35.4, Ordinary Members of the Club shall also be
entitled to:
35.6.1.1 membership of the Men’s Club or the Ladies’ Club, as the case may be.
35.6.1.2 Golfing/Bowling membership of the Bowling Club on payment of the relevant
additional annual subscription.
35.6.1.3 avail, subject to such controls as may be in force, of the facilities, rights and privileges
that the Club has to offer excluding the use of the Bowling Green unless they are also
Golfing/Bowling Members.
35.6.1.4 receive notice of General Meetings of the Club and of the Men’s or Ladies’ Club, as
the case may be, in accordance with the procedures outlined in Rule 31.2.
35.6.1.5 attend and vote at General Meetings of the Club and of the Men’s or Ladies’ Club, as
the case may be.
35.6.1.6 nominate any eligible person for election to the position of Vice-President, Trustee,
Vice-Captain, or Lady Vice-Captain, or be themselves nominated for election to such
positions, as appropriate, provided they have the requisite number of years of
membership.
35.6.1.7 nominate any eligible person for election to the Management Committee, or be
themselves nominated for election to the Management Committee, provided they have
the requisite number of years of membership.
35.6.1.8 nominate any eligible person for election to the Men’s or Ladies’ Committees, or be
themselves nominated for election to the Men’s or Ladies’ Committees, as appropriate.
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35.6.2 Retired Ordinary Membership
35.6.2.1 In respect of the period up to and including 31st October 2014, Ordinary Members who
had completed 25 years continuous membership of the Club, exclusive of Clubhouse
Membership, and who had reached 65 years of age were, subject to Rule 35.6.2.3,
granted Retired Ordinary Membership status by the Management Committee after
taking into account the Member’s entire membership history.
35.6.2.2 In respect of the period from 1st November 2014 onward, Ordinary Members who
have completed 30 years continuous membership of the Club, exclusive of Clubhouse
Membership, and who are 70 years of age may, subject to Rule 35.6.2.3, be offered
Retired Ordinary Membership status by the Management Committee after taking into
account the Member’s entire membership history.
35.6.2.3 The number of Retired Ordinary Members availing of this status of membership shall
not exceed 12.5% of the number of Ordinary Members of the Club, agreed in
accordance with Rule 33.3, inclusive of Retired Ordinary Members but exclusive of
Life Honorary Ordinary Members, at any one time.
35.6.2.4 If no vacancy exists in the Retired Ordinary Membership category at the time an
Ordinary Member becomes eligible for such category of membership, the Management
Committee shall place the Member concerned on a waiting list which shall be
maintained in order of date of eligibility.
35.6.3 Life Honorary Ordinary Membership
35.6.3.1 In respect of the period up to and including 31st October 2014, any Ordinary Member
who had reached 65 years of age and who had 40 years continuous membership of the
Club was granted Life Honorary Ordinary Membership by the Management
Committee after taking into account the Member’s entire membership history.
35.6.3.2 In respect of the period from 1st November 2014 onward, any Ordinary Member who
has reached 75 years of age and who has 40 years continuous membership of the Club
may be granted Life Honorary Ordinary Membership by the Management Committee
after taking into account the Member’s entire membership history.
35.6.3.3 In addition, any Ordinary Member who has rendered exceptional service to the Club
or to the game of Golf, may, subject to the requirements as to nomination specified in
Rule 35.6.3.4, be proposed for election as a Life Honorary Ordinary Member at a
General Meeting of the Club. The election of a Member to Life Honorary Membership
in such cases will require a two-thirds majority of those present.
35.6.3.4 Nomination of a candidate for election as a Life Honorary Ordinary Member must be
made by a proposer and a seconder, each of whom must be Ordinary Members with an
aggregate of at least 10 years membership of the Club, subject to Rule 2.5.
35.6.3.5 Life Honorary Ordinary Members shall enjoy all the rights and privileges of Ordinary
Members as outlined in Rule 35.6.1.
35.6.3.6 A Member who has been granted Life Honorary Ordinary Membership shall continue
to enjoy all the rights and privileges of Ordinary Members as outlined in Rule 35.6.1
even if he/she subsequently transfers to Life Honorary Five-Day Membership and/ or
if he/she eventually decides to cease playing golf.
35.7 Five-Day Members (including Five-Day Clerical Members, Retired Five-Day Members and Life
Honorary Five-Day Members)
35.7.1 In addition to the entitlements specified in Rule 35.4, Five-Day Members of the Club shall also be
entitled to:
35.7.1.1 membership of the Men’s Club or the Ladies’ Club as the case may be.
35.7.1.2 Golfing/Bowling membership of the Bowling Club on payment of the relevant
additional annual subscription.
35.7.1.3 avail, subject to such controls as may be in force, of the facilities, rights and privileges
which the Club has to offer, excluding the use of the Bowling Green unless they are
also Golfing/Bowling Members.
35.7.1.4 compete in such competitions held between Monday and Friday inclusive as may be
specified by the Men’s or Ladies’ Committee, as appropriate.
35.7.1.5 receive notice of General Meetings of the Club, for information purposes only, and
notice of General Meetings of the Men’s or Ladies’ Club, as the case may be, in
accordance with the procedures outlined in Rules 31.2 and 31.3.
35.7.1.6 attend and vote at General Meetings of the Men’s or Ladies’ Club, as the case may be.
35.7.1.7 nominate any eligible person for election to the Men’s or Ladies’ Committee or be
themselves nominated to be elected as a member (but not as Captain, Lady Captain,
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Vice-Captain or Lady Vice-Captain) of the Men’s or Ladies’ Committees, as the case
may be.
35.7.1.8 enjoy the facilities of the Clubhouse for seven days a week.
35.7.2 Five-Day Members of the Club shall not be entitled to:
35.7.2.1 attend or vote at General Meetings of the Club or receive notice of or attend or vote at
General Meetings of the Bowling Club (unless in the latter case they are also
Golfing/Bowling Members).
35.7.2.2 nominate any person for election to the Management Committee or to the Bowling
Committee (unless in the latter case they are also Golfing/Bowling Members).
35.7.2.3 be a member of the Management Committee.
35.7.2.4 use the Course on Saturdays or Sundays except:
• on payment of the appropriate Green Fee as determined by the Management
Committee under Rule 44.1 and set out in the Club Bye-Laws, subject to the
availability of tee times, or
• if being eligible to play in an open, semi-open, or invitation competition, on
payment of the appropriate Competition Entry Fee as determined by the
Management Committee under Rule 19.1.7 and set out in the Club Bye-Laws,
or
• on being permitted by the Management Committee to play on a Saturday and/or
a Sunday in a Club competition on payment of the appropriate Competition
Entry Fee as determined by the Men’s and/or Ladies’ Committee, as
appropriate, and with the approval of the Management Committee under Rule
19.1.6 and set out in the Club Bye-Laws , or
• on being permitted by the Management Committee to play on a Saturday and/or
a Sunday to represent the Club in inter-Club home matches.
35.7.3 Retired Five-Day Membership
35.7.3.1 In respect of the period up to and including 31st October 2014, Five-Day Members
who had completed 25 years continuous membership of the Club, exclusive of
Clubhouse Membership, and who had reached 65 years of age were, subject to Rule
35.7.3.3, granted Retired Five-Day Membership status by the Management Committee
after taking into account the Member’s entire membership history.
35.7.3.2 In respect of the period from 1st November 2014 onward, Five-Day Members who
have completed 30 years continuous membership of the Club, exclusive of Clubhouse
Membership, and who are 70 years of age may, subject to Rule 35.7.3.3, be offered
Retired Five-Day Membership status by the Management Committee after taking into
account the Member’s entire membership history.
35.7.3.3 For the purposes of this section, a 12.5% limit on the combined numbers of Retired
Five-Day Members and Retired Lady Members shall apply i.e. the total number of
Retired Members in both these categories shall not exceed 12.5% of the combined
number of members in both of these categories inclusive of the combined number of
Retired Five-Day and Lady Members but exclusive of the combined number of Life
Honorary Five-Day and Life Honorary Lady Members, at any one time.
35.7.3.4 If no vacancy exists in the Retired Five-Day Membership category at the time a FiveDay Member becomes eligible for such category of membership the Management
Committee shall place the Member concerned on a waiting list which shall be
maintained in order of date of eligibility.
35.7.4 Life Honorary Five-Day Membership
35.7.4.1 In respect of the period up to and including 31st October 2014, any Five-Day Member
who had reached 65 years of age and who had 40 years continuous membership of the
Club was granted Life Honorary Five-Day Membership by the Management
Committee after taking into account the Member’s entire membership history.
35.7.4.2 In respect of the period from 1st November 2014 onward, any Five-Day Member who
has reached 75 years of age and who has 40 years continuous membership of the Club
may be granted Life Honorary Five-Day Membership by the Management Committee
after taking into account the Member’s entire membership history.
35.7.4.3 Life Honorary Five-Day Members shall enjoy all the rights and privileges of Five-Day
Members as outlined in Rule 35.7.1.
35.7.4.4 A Member who has been granted Life Honorary Five-Day Membership shall continue
to enjoy all the rights and privileges of Five-Day Members as outlined in Rule 35.7.1
even if he/she eventually decides to cease playing golf.
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35.8 Lady Members (including Retired Lady Members and Life Honorary Lady Members)
35.8.1 In addition to the entitlements specified in Rule 35.4, Lady Members of the Club shall also be entitled
to:
35.8.1.1 membership of the Ladies’ Club.
35.8.1.2 Golfing/Bowling Membership of the Bowling Club on payment of the relevant
additional annual subscription.
35.8.1.3 avail, subject to such controls as may be in force, of the facilities, rights and privileges
which the Club has to offer, excluding the use of the Bowling Green unless they are
also Golfing/Bowling Members.
35.8.1.4 compete in all competitions run by the Ladies’ Committee or run jointly by the Men’s
and Ladies’ Committees within their designated playing times as laid down by the
Management Committee in the relevant Club Bye-Laws.
35.8.1.5 receive notice of General Meetings of the Club, for information purposes only, and
notice of General Meetings of the Ladies’ Club in accordance with the procedures
outlined in Rules 31.2 and 31.3.
35.8.1.6 attend and vote at General Meetings of the Ladies’ Club.
35.8.1.7 nominate any eligible person for the position of Lady Vice-Captain, or be themselves
nominated for election to such position, provided they have the requisite number of
years of membership.
35.8.1.8 nominate any eligible person for election to the Ladies’ Committee or be themselves
nominated for election to the Ladies’ Committee.
35.8.1.9 apply in writing to the Club Secretary to transfer to Ordinary Membership and pay the
reduced Entrance Fee as per the agreed schedule as laid down at the Special General
Meeting held on the 5th day of September 2001.
35.8.2 Lady Members of the Club shall not be entitled to:
35.8.2.1 attend or vote at General Meetings of the Club or receive notice of or attend or vote at
General Meetings of the Bowling Club (unless in the latter case they are also
Golfing/Bowling Members).
35.8.2.2 nominate any person for election to the Management Committee or to the Bowling
Committee (unless in the latter case they are also Golfing/Bowling Members).
35.8.2.3 be a member of or attend meetings of the Management Committee, save as permitted
under Rules 14.2 and 21.3.
35.8.2.4 play on the course except at times designated by the Management Committee in the
relevant Club Bye-Laws or as otherwise permitted by the Management Committee
from time to time.
35.8.3 Retired Lady Membership
35.8.3.1 In respect of the period up to and including 31st October 2014, Lady Members who
had completed 25 years continuous membership of the Club, exclusive of Clubhouse
Membership, and who had reached 65 years of age were, subject to Rule 35.8.3.3,
granted Retired Lady Membership status by the Management Committee after taking
into account the Member’s entire membership history.
35.8.3.2 In respect of the period from 1st November 2014 onward, Lady Members who have
completed 30 years continuous membership of the Club, exclusive of Clubhouse
Membership, and who are over 70 years of age may, subject to Rule 35.8.3.3, be
offered Retired Lady Membership status by the Management Committee after taking
into account the Member’s entire membership history.
35.8.3.3 For the purposes of this section, a 12.5% limit on the combined numbers of Retired
Lady Members and Retired Five-Day Members shall apply i.e. the total number of
Retired Members in both of these categories shall not exceed 12.5% of the combined
number of members in both of these categories inclusive of the combined number of
Retired Lady and Five-Day Members but exclusive of the combined number of Life
Honorary Lady and Life Honorary Five-Day Members at any one time.
35.8.3.4 If no vacancy exists in the Retired Lady Membership category at the time a Lady
Member becomes eligible for such category of membership, the Management
Committee shall place the Member concerned on a waiting list which shall be
maintained in order of date of eligibility.
35.8.4 Life Honorary Lady Membership
35.8.4.1 In respect of the period up to and including 31st October 2014, any Lady Member
who had reached 65 years of age and who had 40 years continuous membership of the
Club was granted Life Honorary Lady Membership by the Management Committee
after taking into account the Member’s entire membership history.
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35.8.4.2 In respect of the period from 1st November 2014 onward, any Lady Member who has
reached 75 years of age and who has 40 years continuous membership of the Club may
be granted Life Honorary Five-Day Membership by the Management Committee after
taking into account the Member’s entire membership history.
35.8.4.3 Life Honorary Lady Members shall enjoy all the rights and privileges of Lady
Members as outlined in Rule 35.8.1.
35.8.4.4 A Member who has been granted Life Honorary Lady Membership shall continue to
enjoy all the rights and privileges of Lady Members as outlined in Rule 35.8.1 even if
she eventually decides to cease playing golf.
35.9 Intermediate Members
35.9.1 Intermediate Membership shall be open to Junior Members of the Club who have reached the age of
18 years. Such membership may continue until the 31st October of the year following their 29th
birthday when they may offer themselves for election as Ordinary or Five-Day Members, as
appropriate. Intermediate Membership shall also be open to non-member applicants who have reached
the age of 18 years, subject to a maximum number as decided from time to time by the Management
Committee. Such applicants shall be subject to payment of an Entrance Fee as decided by the
Management Committee in accordance with Rule 40.5. Such membership may continue until the 31st
October of the year following their 29th birthday when they may offer themselves for election as
Ordinary or Five-Day Members.
35.9.2 In addition to the entitlements specified in Rule 35.4, Intermediate Members shall also be entitled to:
35.9.2.1 membership of the Men’s Club or the Ladies’ Club as the case may be.
35.9.2.2 Golfing/Bowling Membership of the Bowling Club on payment of the relevant
additional annual subscription.
35.9.2.3 enjoy the same rights and privileges on the Golf Course and in the Clubhouse as
Ordinary Members.
35.9.2.4 avail, subject to such controls as may be in force, of the facilities, rights and privileges
which the Club has to offer, excluding the use of the Bowling Green unless they are
also Golfing/Bowling Members.
35.9.2.5 compete in such competitions as may be specified by the Men’s or Ladies’ Committee,
as appropriate, but may be declared ineligible to win certain prizes in major
competitions.
35.9.2.6 receive notice of General Meetings of the Club, for information purposes only, and
notice of General Meetings of the Men’s or Ladies’ Club, as the case may be, in
accordance with the procedures outlined in Rules 31.2 and 31.3.
35.9.2.7 attend and vote at General Meetings of the Men’s or Ladies’ Club, as the case may be.
35.9.2.8 nominate any eligible person for election to the Men’s or Ladies’ Committee or be
themselves nominated to be elected as a member but not as Captain, Lady Captain,
Vice-Captain or Lady Vice-Captain) of the Men’s or Ladies’ Committees, as the case
may be.
35.9.3 Intermediate Members shall not be entitled to:
35.9.3.1 attend or vote at General Meetings of the Club or receive notice of or attend or vote at
General Meetings of the Bowling Club (unless in the latter case they are also
Golfing/Bowling Members).
35.9.3.2 nominate any person for election to the Management Committee or to the Bowling
Committee (unless in the latter case they are also Golfing/Bowling Members).
35.9.3.3 be a member of the Management Committee.
35.10 Junior Members
35.10.1 Junior Membership shall be open to boys and girls who have served the requisite period as
Probationary Junior Members to the satisfaction of the Management Committee. Such membership
may continue until the 31st October of the year following their 18th birthday when they may offer
themselves for election as Intermediate Members.
35.10.2 The Management Committee may, by way of exception to Rule 35.10.1, decide to offer Junior
Membership without the normal probationary process to a Junior Member from another Club who, to
their knowledge, has satisfactorily completed a probationary period of membership there. The
continued membership of Junior Members admitted under this Rule may be reviewed by the
Management Committee at any time.
35.10.3 Junior Members shall be entitled to:
35.10.3.1 membership of the Men’s Club or the Ladies’ Club as the case may be.
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35.10.3.2 Golfing/Bowling membership of the Bowling Club on payment of the relevant
additional annual subscription.
35.10.3.3 avail, subject to such controls as may be in force, of the facilities, rights and privileges
which the Club has to offer, excluding the use of the Bowling Green unless they are
also Golfing/Bowling Members.
35.10.3.4 compete in such competitions and participate in such events as are set out in the
programme for Junior Golf drawn up by the Junior Golf Sub-Committee and approved
by the Men’s and/or Ladies’ Committee, as appropriate.
35.10.3.5 compete in such Men’s and Ladies’ competitions as may be specified from time to
time by the Men’s or Ladies’ Committees, as appropriate, and subject to such
conditions as may be laid down by the Men’s, Ladies’ or Management Committee, as
appropriate.
35.10.4 Junior Members and Probationary Junior Members shall not be entitled to:
35.10.4.1 receive notice of or attend or vote at General Meetings of the Club, and/or of the Men’s,
Ladies’ or Bowling Clubs.
35.10.4.2 nominate any person for election to the Management Committee, and/or to the Men’s,
Ladies’ or Bowling Committees.
35.10.4.3 be a member of the Management Committee, and/or of the Men’s, Ladies’ or Bowling
Committees.
35.10.4.4 propose or second any person for membership of the Club.
35.10.4.5 play on the course except at times designated by the Management Committee in the
relevant Club Bye-Laws or as otherwise permitted by the Management Committee
from time to time.
35.11 Probationary Junior Members
35.11.1 Probationary Junior Membership shall be open to boys and girls who have reached the age of 9 years
on the 1st of January of the year of application.
35.11.2 Commencing from their date of admission to the Probationary Junior Membership category until the
following 30th September of the year of their admittance, they shall serve a probationary period. On
completion of this period of probationary membership to the satisfaction of the Management
Committee, they may be offered Junior Membership of the Club. In the event of their period of
Probationary Junior Membership not being to the satisfaction of the Management Committee, their
membership shall be terminated.
35.11.3 Probationary Junior Members shall be entitled to:
35.11.3.1 probationary membership of the Men’s Club or the Ladies’ Club as the case may be.
35.11.3.2 avail, subject to such controls as may be in force, of the facilities, rights and privileges
which the Club has to offer, excluding the use of the Bowling Green.
35.11.3.3 compete in such competitions and participate in such practice/training sessions as are
set out in the programme for Probationary Junior Golf drawn up by the Junior Golf
Sub-Committee and approved by the Men’s and/or Ladies’ Committee, as appropriate.
35.11.4 On the recommendation of the Male or Female Junior Convenor and the Club Professional, the
Management Committee may upgrade a Probationary Junior Member to the category of Junior
Member prior to the completion of his/ her period of Probationary Junior Membership.
35.12 Bowling Members (including Retired Bowling Members and Life Honorary Bowling Members)
35.12.1 In addition to the entitlements specified in Rule 35.4, Bowling Members of the Club shall also be
entitled to:
35.12.1.1 membership of the Bowling Club.
35.12.1.2 avail, subject to such controls as may be in force, of the facilities, rights and privileges
which the Club has to offer, excluding the use of the Golf Course.
35.12.1.3 compete in such competitions as the Bowling Club may organise.
35.12.1.4 receive notice of General Meetings of the Club, for information purposes only, and
notice of General Meetings of the Bowling Club in accordance with the procedures
outlined in Rules 31.2 and 31.3.
35.12.1.5 attend and vote at General Meetings of the Bowling Club.
35.12.1.6 nominate any eligible person for the position of Bowling Vice-Captain, or be
themselves nominated for election to such position, provided they have the requisite
number of years of membership.
35.12.1.7 nominate any eligible person for election to the Bowling Committee or be themselves
nominated for election to the Bowling Committee.
35.12.1.8 propose or second any person for Bowling Membership.
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35.12.2 Bowling Members of the Club shall not be entitled to:
35.12.2.1 attend or vote at General Meetings of the Club, unless they are also Ordinary Members.
35.12.2.2 receive notice of or attend or vote at General Meetings of the Men’s or Ladies’ Clubs
unless they are also Golfing Members of the Men’s or Ladies’ Club, as appropriate.
35.12.2.3 nominate any person for election to the Management Committee, and/or to the Men’s
or Ladies’ Committees.
35.12.2.4 be a member of the Management Committee, except as Bowling Captain, and/or of the
Men’s or Ladies’ Committees.
35.12.2.5 use the Golf Course at any time except on payment of the appropriate Green Fee, and
provided that there are no restrictions on the availability of tee times.
35.12.3 Retired Bowling Membership
35.12.3.1 In respect of the period up to and including 31st October 2014, Bowling Members who
had completed 25 years continuous membership of the Club, exclusive of Clubhouse
Membership, and who had reached 65 years of age were, subject to Rule 35.12.3.3,
granted Retired Bowling Membership status by the Management Committee after
taking into account the Member’s entire membership history.
35.12.3.2 In respect of the period from 1st November 2014 onward, Bowling Members who have
completed 30 years continuous membership of the Club, exclusive of Clubhouse
Membership, and who are 70 years of age may, subject to Rule 35.12.3.3, be offered
Retired Bowling Membership status by the Management Committee after taking into
account the Member’s entire membership history.
35.12.3.3 The number of Retired Bowling Members availing of this status of membership shall
not exceed 12.5% of the number of Bowling Members in the Club inclusive of the
number of Retired Bowling Members but exclusive of the combined number of Life
Honorary Bowling Members and Golfing/Bowling Members, at any one time.
35.12.3.4 If no vacancy exists in the Retired Bowling Membership category at the time a
Bowling Member becomes eligible for such category of membership, the Management
Committee shall place the Member concerned on a waiting list which shall be
maintained in order of date of eligibility.
35.12.4 Life Honorary Bowling Membership
35.12.4.1 In respect of the period up to and including 31st October 2014, any Bowling Member
who had reached 65 years of age and who had 40 years continuous membership of the
Club was granted Life Honorary Bowling Membership by the Management Committee
after taking into account the Member’s entire membership history.
35.12.4.2 In respect of the period from 1st November 2014 onward, any Bowling Member who
has reached 75 years of age and who has 40 years continuous membership of the Club
may be granted Life Honorary Bowling Membership by the Management Committee
after taking into account the Member’s entire membership history.
35.12.4.3 Life Honorary Bowling Members shall enjoy all the rights and privileges of Bowling
Members as outlined in Rule 35.12.1.
35.12.4.4 A Member who has been granted Life Honorary Bowling Membership shall continue
to enjoy all the rights and privileges of Bowling Members as outlined in Rule 35.12.1
even if he/she eventually decides to cease playing bowls.
35.13 Intermediate Bowling Members
35.13.1 Intermediate Membership shall be open to persons between the ages of 18 and 29 years. Such
membership may continue until the 31st October of the year following their 29th birthday when they
may offer themselves for election as Bowling Members.
35.13.2 In addition to the entitlements specified in Rule 35.4, Intermediate Bowling Members shall also be
entitled to:
35.13.2.1 membership of the Bowling Club.
35.13.2.2 enjoy the same rights and privileges on the Bowling Green and in the Clubhouse as
Bowling Members.
35.13.2.3 avail, subject to such controls as may be in force, of the facilities, rights and privileges
which the Club has to offer, excluding the use of the Golf Course unless they are also
Golfing Members.
35.13.2.4 compete in such competitions as may be specified by the Bowling Committee but may
be declared ineligible to win certain prizes in major competitions.
35.13.2.5 receive notice of General Meetings of the Club, for information purposes only, and
notice of General Meetings of the Bowling Club in accordance with the procedures
outlined in Rules 31.2 and 31.3.
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35.13.2.6 attend and vote at General Meetings of the Bowling Club.
35.13.2.7 nominate any eligible person for election to the Bowling Committee or be themselves
nominated to be elected as a member (but not as Captain or Vice-Captain of the
Bowling Club).
35.13.3 Intermediate Bowling Members shall not be entitled to:
35.13.3.1 attend or vote at General Meetings of the Club or receive notice of or attend or vote at
General Meetings of the Men’s and/or Ladies’ Club (unless in the latter cases they are
also Golfing Members of the Men’s or Ladies’ Club, as appropriate).
35.13.3.2 nominate any person for election to the Management Committee or to the Men’s and/or
Ladies’ Committee (unless in the latter cases they are also Golfing Members of the
Men’s or Ladies’ Club, as appropriate).
35.13.3.3 be a member of the Management Committee.
35.14 Junior Bowling Members
35.14.1 Junior Membership shall be open to persons between the ages of 9 and 18 years on the 1st of January
of the year of application. Such membership may continue until the 31st October of the year following
their 18th birthday when they may offer themselves for election as Intermediate Bowling Members.
35.14.2 Junior Bowling Members shall be entitled to:
35.14.2.1 membership of the Bowling Club.
35.14.2.2 avail, subject to such controls as may be in force, of the facilities, rights and privileges
which the Club has to offer, excluding the use of the Golf Course unless they are also
Golfing Members.
35.14.2.3 compete in such competitions as may be specified by the Bowling Committee but may
be declared ineligible to win certain prizes in major competitions.
35.14.3 Junior Bowling Members shall not be entitled to:
35.14.3.1 receive notice of or attend or vote at General Meetings of the Club and/or of the Men’s,
Ladies’ or Bowling Clubs.
35.14.3.2 nominate any person for election to the Management Committee or to the Men’s,
Ladies’ or Bowling Committees.
35.14.3.3 be a member of the Management Committee, and/or of the Men’s, Ladies’ or Bowling
Committees.
35.14.3.4 propose or second any person for membership of the Club.
35.15 Golfing/Bowling Members
35.15.1 Each of the various categories of Golfing Members in the Club may become Golfing/Bowling
Members on payment of the relevant additional annual subscription and having done so shall be
entitled to avail, subject to such controls as may be in force, of the facilities, rights and privileges that
membership of the Bowling Club has to offer.
35.16 Clubhouse Members (including Retired Clubhouse Members and Life Honorary Clubhouse Members)
35.16.1 Clubhouse Membership shall be open to persons aged 18 years or over wishing to avail of the
Clubhouse facilities only, as well as to applicants who may be interested in applying for golfing or
bowling membership at some future date.
35.16.2 In addition to the entitlements specified in Rule 35.4, Clubhouse Members shall also be entitled to:
35.16.2.1 use and avail of such facilities, rights and privileges as are available in the Clubhouse.
35.16.2.2 use the putting and chipping greens when they are open for play.
35.16.2.3 such reduced Green Fees as the Management Committee may decide.
35.16.2.4 receive, for information purposes only, notice of General Meetings of the Club in
accordance with the procedures outlined in Rule 31.3.
35.16.3 Clubhouse Members shall not be entitled to:
35.16.3.1 attend or vote at General Meetings of the Club, or receive notice of, or attend or vote
at General Meetings of the Men’s, Ladies’ or Bowling Clubs.
35.16.3.2 nominate any person for election to the Management Committee, and/or to the Men’s,
Ladies’ or Bowling Committees.
35.16.3.3 be a member of the Management Committee, and/or of the Men’s, Ladies’ or Bowling
Committees.
35.16.3.4 (i) use the Golf Course without payment of such reduced Green Fee as may be
determined by the Management Committee, or
(ii) enter any Golf Competition (other than Invitations or Semi-Opens upon being
invited to same by a Member of the Club entitled to so invite provided they have
an official handicap) being run or organised by the Men’s Club or the Ladies’
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Club, except that they may enter Open Competitions run or organised by the
Men’s Club or the Ladies’ Club provided they have an official handicap, or
(iii) use the facilities of the Bowling Club without payment of the appropriate
Bowling Green Fee.
35.16.4 Retired Clubhouse Membership
35.16.4.1 In respect of the period up to and including 31st October 2014, Clubhouse Members
who had completed 25 years continuous membership of the Club, inclusive of
Clubhouse Membership, and who had reached 65 years of age were granted Retired
Clubhouse Membership status by the Management Committee after taking into
account the Member’s entire membership history.
35.16.4.2 In respect of the period from 1st November 2014 onward, Clubhouse Members who
have completed 30 years continuous membership of the Club, inclusive of Clubhouse
Membership, and who are 70 years of age may be offered Retired Clubhouse
Membership status by the Management Committee after taking into account the
Member’s entire membership history.
35.16.5 Life Honorary Clubhouse Membership
35.16.5.1 In respect of the period up to and including 31st October 2014, any Clubhouse Member
who had reached 65 years of age and who had 40 years continuous membership of the
Club was granted Life Honorary Clubhouse Membership by the Management
Committee after taking into account the Member’s entire membership history.
35.16.5.2 In respect of the period from 1st November 2014 onward, any Clubhouse Member who
has reached 75 years of age and who has 40 years continuous membership of the Club
may be granted Life Honorary Clubhouse Membership by the Management Committee
after taking into account the Member’s entire membership history.
35.16.5.3 Life Honorary Clubhouse Members shall enjoy all the rights and privileges of
Clubhouse Members as outlined in Rule 35.16.2.
35.17 Special Category Members
35.17.1 Members of any golfing or bowling category, who for reasons of ill health are unable to play golf or
bowls for a minimum period of one year, shall be eligible for admission by the Management Committee
to Special Category 1 Membership on payment of the appropriate subscription.
35.17.2 However, any Golfing or Bowling Member who is unable to play golf or bowls due to injury or surgery
may apply to the Management Committee for admission to Special Category 2 Membership for a 6-
month period on payment of the appropriate subscription. Members admitted to this category of
membership shall revert to their former class of membership at the end of such 6-month period.
35.17.3 Should the health of a Special Category 1 Member improve so that he/she can play golf/bowls,
readmission to his/her former category of membership will be permitted on payment of the appropriate
subscription.
35.17.4 Time spent as a Special Category Member will count for the purposes of accumulating the number of
years of continuous membership required to be eligible for Life Honorary Membership.
35.17.5 In addition to the entitlements specified in Rule 35.4, Special Category Members shall also be entitled
to receive, for information purposes only, notice of General Meetings of the Club and of the Men’s,
Ladies’ or Bowling Clubs, as appropriate to their category of membership, in accordance with the
procedures outlined in Rule 31.2 and 31.3.
35.17.6 Special Category Members shall not be entitled to:
35.17.6.1 attend or vote at General Meetings of the Club, and of the Men’s, Ladies’ or Bowling
Clubs.
35.17.6.2 nominate any person for election to the Management Committee, and/or to the Men’s,
Ladies’ or Bowling Committees.
35.17.6.3 be a member of the Management Committee, and/or of the Men’s, Ladies’ or Bowling
Committees.
35.18 Country Members
35.18.1 Existing Ordinary, Five-Day, Lady and Intermediate Members who transfer more than 160 kilometres
from Dublin on a temporary or permanent basis because of business, career, study or personal reasons
may apply to transfer to Country Membership. Members who are granted this facility shall be deemed
to be Ordinary Country Members, Five-Day Country Members, Lady Country Members or
Intermediate Country Members, as appropriate, for as long as they continue to meet the eligibility
criteria for the category of membership to which they belonged before transferring from Dublin. If
they no longer meet the eligibility criteria for their former category, they must apply for another
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category of membership. Country Members shall be eligible to compete in such competitions as are
laid down by the Management Committee in the relevant Club Bye-Laws.
35.18.2 On their permanent return to reside in Dublin, or within 160 kilometres thereof, Country Members are
obliged to notify the Club Secretary and to apply for reinstatement to their former category of
membership provided they still meet the eligibility criteria for that category. If they no longer meet the
eligibility criteria for their former category, they may apply for membership of another category for
which they are eligible.
35.18.3 In addition to the entitlements specified in Rule 35.4, Country Members shall also be entitled to
receive, for information purposes only, notice of General Meetings of the Club and of the Men’s,
Ladies’ or Bowling Clubs, as appropriate to their category of membership, in accordance with the
procedures outlined in Rule 31.2 and 31.3.
35.18.4 Country Members of the Club shall not be entitled to:
35.18.4.1 attend or vote at General Meetings of the Club, and/or of the Men’s, Ladies’ or
Bowling Clubs.
35.18.4.2 nominate any person for election to the Management Committee, and/or to the Men’s
Ladies’ or Bowling Committees.
35.18.4.3 be a member of the Management Committee, and/or of the Men’s, Ladies’ or Bowling
Committees.
35.18.4.4 play in Club competitions as designated by the Management Committee in the relevant
Club Bye-Laws.
35.19 Temporary Members
35.19.1 Temporary Golfing Members (Daily/Weekly)
Visitors who have paid the appropriate golfing Green Fee or Competition Fee shall be deemed to be
Temporary Golfing Members for the period of such competition or round of Golf and be entitled to
avail of the facilities of the Club excluding the Bowling Green and the Snooker Room, until normal
closing time.
35.19.2 Temporary Bowling Members (Daily/Weekly)
Visitors who have paid the appropriate Bowling Green Fee or Competition Fee shall be deemed to be
Temporary Bowling Members for the period of such competition or game of Bowls and be entitled to
avail of the facilities of the Club excluding the Golf Course and the Snooker Room, until normal
closing time.
35.19.3 Temporary Members (Monthly/Annual)
The Management Committee shall have power to admit to Temporary Membership, for a maximum
of one year’s duration, such persons as they shall consider eligible and to regulate by Bye-Law the
conditions of such Temporary Membership. The Management Committee shall fix the level of
subscription, levy or other charges payable by such Temporary Members.
35.19.4 Temporary Members shall not be entitled to:
35.19.4.1 to play in competitions confined to Club Members.
35.19.4.2 receive notice of or attend or vote at General Meetings of the Club, and/or of the
Men’s, Ladies’ or Bowling Clubs.
35.19.4.3 nominate any person for election to the Management Committee, and/or to the Men’s,
Ladies’ or Bowling Committees.
35.19.4.4 be a member of the Management Committee, and/or of the Men’s, Ladies’ or Bowling
Committees.
35.19.4.5 propose or second any person for membership of the Club.
35.19.5 Any Club Officer, the Men’s Secretary, the Ladies’ Secretary or any other authorised member of staff,
shall (without assigning any cause if they so think right) be empowered to cancel the membership or
admission of any Temporary Member, as defined in Rules 35.19.1 and 35.19.2, whose admission may
have been irregular or whose conduct they deem objectionable, or who may deliberately have broken
any of the Rules or Regulations of the Club. In such cases, the Temporary Member shall be entitled to
a partial refund of the fee paid by him/her in proportion to the remaining period his/her membership.
35.20 Elected Honorary Members
35.20.1 Persons, not being members of the Club, may be proposed by the Management Committee for election
as Honorary Members for specified periods up to one year at a time at an Annual General Meeting.
The Chairman of that Meeting shall submit the proposal to the Ordinary Members present for their
approval without requiring that it be formally seconded.
35.20.2 The Management Committee may propose that a Motion for the election of persons who, though not
being members of the Club, have rendered exceptional services to the Club or to the game of Golf or
to the game of Bowls, to Honorary Membership for a specified period of years or for life, be included
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in the Notice of any General Meeting of the Club. The Chairman of that meeting shall submit the
proposal to the Ordinary Members present for their approval without requiring that it be formally
seconded. Persons elected under this provision shall retain their membership for the designated period
unless they resign at their own request or if requested to do so by the Management Committee on foot
of a Motion passed by a majority of the Ordinary Members present at a General Meeting of the Club.
35.20.3 Any person who, though not being a member of the Club, is in the opinion of the Management
Committee a suitable candidate or who is recommended by the Men’s, Ladies’ or Bowling Committees
as being a suitable candidate, may be elected an Honorary Member by the Management Committee
for one year or part of a year, terminating on the day of the next Annual General Meeting of the Club.
35.20.4 Persons who, though not being members of the Club, are elected Honorary Members shall be entitled
to avail, subject to such controls as may be in force, of the facilities, rights and privileges which the
Club has to offer, save receiving notice of, attending, or voting at General Meetings of the Club, or of
the Men’s, Ladies’ or Bowling Clubs and may compete in such competitions as are laid down by the
Management Committee in the relevant Club Bye-Laws but may be declared ineligible to win certain
prizes in major competitions.
35.21 Members on Leave of Absence
35.21.1 The Management Committee may grant leave of absence to Members in special circumstances, e.g.
temporary long-term absence abroad or in another part of Ireland more than 160 kilometres from
Dublin, economic hardship, loss of employment, etc. Leave of absence shall be granted for one
financial year at a time, up to a maximum of two years. During that time such Members shall pay 50%
of the annual subscription that relates to their category of membership, together with the full levies or
other charges applicable.
35.21.2 During the period of leave of absence, Members shall be entitled to use the facilities of the Clubhouse
but shall only be permitted to use the Golf Course and/or Bowling Green for a limited period which
shall not exceed 30 days in any one financial year, without payment of any additional fee, and subject
to such conditions as are laid down by the Management Committee.
35.21.3 During the period of leave of absence, a Golfing Member whose handicap is maintained by the Club:
(i) shall have his/her playing handicap suspended until such time as he/she resumes his/her role as
a playing member of the Club, subject to the conditions of the CONGU Unified Handicapping
System.
(ii) shall not be required to pay a Golfing Union subscription for the period of his/her leave of
absence.
(iii) shall not be eligible to represent the Club in inter-club competitions or compete in open, semiopen or invitation competitions in the Club or in other Clubs.
35.21.4 Members on Leave of Absence shall not be entitled to:
35.21.4.1 attend or vote at General Meetings of the Club, and of the Men’s, Ladies’ or Bowling
Clubs.
35.21.4.2 nominate any person for election to the Management Committee, and/or to the Men’s,
Ladies’ or Bowling Committees.
35.21.4.3 be a member of the Management Committee, and/or of the Men’s, Ladies’ or Bowling
Committees.
35.21.5 Time spent as a Member on Leave of Absence will count for the purposes of accumulating the number
of years of continuous membership required to be eligible for Life Honorary Membership.
35.21.6 Applications for leave of absence, giving the reasons therefor, must be made in writing to the Club
Secretary.
36 Resignation of Members
36.1 Members of any category intending to resign their membership of the Club must notify their intention in writing
to the Club Secretary, on or before the 31st October in any financial year. Members who resign from the Club
shall be liable for all amounts due to the Club and shall not be entitled to any refund in respect of any amounts
paid by them.
36.2 If, having complied with this Rule, persons who have resigned their membership wish to re-join the Club, they
may again be elected to membership in compliance with the Rules for the time being in force. If they had paid an
Entrance Fee prior to resignation the Management Committee shall have power to determine the level of further
Entrance Fee on their re-admission to membership.
37 Disciplinary/Complaints Issues relating to Members
37.1 All Members are obliged to preserve the good name of the Club and to abide by the Club Constitution, the
Rules/Regulations of the appropriate constituent Club and the Bye-Laws and Local Rules/Regulations of the Club
and of the appropriate constituent Club.
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37.2 The Club shall adopt at a General Meeting of the Club Disciplinary/Complaints Procedures, including an appeals
procedure, for dealing with any disciplinary matters arising within the Club. These procedures shall provide for
the appointment of a Disciplinary Sub-Committee and an Appeals Sub-Committee. Amendments to or revocation
of any part of the Club’s Disciplinary/ Complaints Procedures must be passed by a simple majority of Ordinary
Members present at a General Meeting of the Club.
37.3 Misconduct or misbehaviour by a Member shall include, inter alia, breaching of the provisions of Rule 37.1 of the
Club Constitution, the Club’s Code of Ethics relating to Junior Members or any of the other Rules in force within
the Club or acting in a manner detrimental to the interests of the Club or its Members or engaging in harassment
or bullying activities or other acts likely to endanger the welfare of the Club or its Members or the good order of
the Club or committing a breach of discipline as outlined in the Club’s Disciplinary/Complaints Procedures.
37.4 Disciplinary issues arising in relation to misconduct or misbehaviour under Rule 37.3 will be addressed in
accordance with the Club’s Disciplinary/Complaints Procedures. All written complaints will be investigated by
the General Manager and/or the Club Secretary.
37.5 Except as otherwise provided in the Club’s Disciplinary/Complaints Procedures, the Management Committee
shall be responsible for handling all disciplinary issues concerning Members. The Management Committee shall
in all cases be responsible for the imposition of penalties, up to and including suspension and termination of
membership.
37.6 In a case of misconduct or misbehaviour constituting a serious breach of Club Rules as specified in Rule 37.3 of
the Club Constitution, the Management Committee shall be empowered to terminate the membership of the
offending Member or to recommend to such Member that he/she should resign.
37.6.1 Any decision taken by the Management Committee under Rule 37.6 may be appealed to an Appeals
Committee set up in accordance with the Club’s Disciplinary / Complaints Procedures. However, if
the appeal fails, the membership of the appellant Member shall be terminated forthwith.
37.7 In the event of resignation or termination of membership in accordance with Rule 37.6 or Rule 37.6.1, the Member
concerned shall be entitled to a partial refund in proportion to the remaining period of the financial year of his/her
annual subscription, any levies and/or any other monies paid by him/her for the current financial year.
38 Disciplinary/Complaints Issues relating to Non-Members
38.1 Disciplinary issues arising in relation to misconduct or misbehaviour by non-members will be addressed in
accordance with the Club’s Disciplinary/Complaints Procedures. All written complaints will be investigated by
the General Manager and/or the Club Secretary.
38.2 Except as otherwise provided in the Club’s Disciplinary/Complaints Procedures, the Management Committee
shall be responsible for handling all disciplinary issues concerning the misconduct or misbehaviour of nonmembers on Club property, including employees, consultants, advisors, contractors and franchisees and their staff.
The Management Committee shall in all cases be responsible for the imposition of penalties in such cases as and
when necessary.
39 Visitors to Club
39.1 The Club shall be open to visitors introduced by Members (other than Temporary Members) or by an authorised
member of staff.
39.2 A charge by way of Golfing/Bowling Green Fee or Competition Fee shall be made in respect of visitors,
hereinafter called Temporary Golfing/Bowling Members, who wish to play on the Golf Course or Bowling Green
as the case may be.
39.3 In the case of a Golfing Green Fee payable in respect of a visitor, such fee shall be paid to a staff member of the
Pro Shop or to an authorised member of Club bar staff from whom a receipt, bearing the playing visitor’s name
and the date for which he/she is introduced, must be obtained, whereupon the playing visitor shall be deemed to
be a Temporary Member. The receipt must be displayed on the visitor’s golf bag or produced on demand.
39.4 In the case of a Bowling Green Fee payable by a visitor, such fee shall be paid to an authorised member of office
staff or bar staff from whom a receipt bearing the playing visitor’s name and the date for which he/she is introduced
must be obtained, whereupon the playing visitor shall be deemed to be a Temporary Member. The receipt must
be produced on demand.
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39.5 In the case of a Golfing Competition Fee payable by a visitor, such fee shall be paid to a staff member of the Pro
Shop or to a member of the organising sub-committee where appropriate.
39.6 The Management Committee shall have power to close the Golf Course or Bowling Green to playing visitors
whenever, and for so long as they deem advisable, and may restrict the number of playing visitors on any occasion.
39.7 The Management Committee may restrict the number of occasions on which a non-playing visitor shall be
admitted to the privileges of the Clubhouse.
39.8 All visitors shall be subject to the Rules and Bye-Laws of the Club and to the Regulations for the time being in
force relative to the exercise of the privileges of the Club.
39.9 An Officer of the Club, the Men’s Secretary, the Ladies’ Secretary, or any other authorised member of staff may
prohibit the admission of any visitor or visitors if he/she should so deem it advisable in the interests of the Club.
39.10 A Member who introduces a playing visitor must ensure that in every instance the appropriate Golfing/Bowling
Green Fee or Competition Fee (and/or other charges) is/are paid.
39.11 In order to meet the Club’s obligations under the Registration of Clubs (Ireland) Acts for the time being in force,
a visitor shall not be supplied with excisable liquor on the Club premises unless on the invitation of, and in the
company of, a Member and such Member shall, upon the admission of the visitor to the Club premises or
immediately upon him/her being supplied with such liquor, enter or cause to be entered his/her own name and the
name and address of the visitor in a visitors’ book which shall be kept for the purpose and which shall show the
date of each visit.
39.12 A Member who introduces a visitor and omits to ensure that such visitor’s Golfing or Bowling Green Fee or
Competition Fee is paid as required by Rule 39.10, or to ensure that such visitor’s name and other particulars are
entered in the visitors’ book as required by Rule 39.11, shall be liable to such penalty as the Management
Committee may decide.
40 Subscriptions, Entrance Fees, Levies and other charges
40.1 Except in the case of Rules 40.2.21 and 40.2.25, the subscriptions, entrance fees, levies and other charges payable
by Members shall be such as may be proposed from time to time by the Management Committee and approved
as necessary at Annual General Meetings of the Club.
40.2 All subscriptions, levies and other charges shall be due and payable on such dates as may be determined by the
Management Committee. Invoices notifying amounts due for payment by way of subscription, levy, charges for
bar and/or catering credit, insurance, affiliation fees, etc may be delivered personally to Members or may be issued
by ordinary prepaid post or by electronic mail to the last known postal or email address, as appropriate, of the
Member concerned which appears on the Club’s records.
40.2.1 The annual subscription for Ordinary Members shall be that voted on and agreed at the Annual
General Meeting of the Club.
40.2.2 The annual subscription for Retired Ordinary Members to whom Rule 35.6.2.1 applies shall be 62%
of that determined for Ordinary Members
40.2.3 The annual subscription for Retired Ordinary Members to whom Rule 35.6.2.2 applies shall be 75%
of that determined for Ordinary Members.
40.2.4 The annual subscription for Life Honorary Ordinary Members to whom Rule 35.6.3 applies, other
than those referred to in Rule 40.4, shall be 25% of that determined for Ordinary Members.
40.2.5 The annual subscription for Five-Day Members shall be 70% of that determined for Ordinary
Members.
40.2.6 The annual subscription for Clerical Five-Day Members shall be 45% of that determined for Ordinary
Members.
40.2.7 The annual subscription for Retired Five-Day Members to whom Rule 35.7.3.1 applies shall be
52.5% of that determined for Ordinary Members.
40.2.8 The annual subscription for Retired Five-Day Members to whom Rule 35.7.3.2 applies shall be
52.5% of that determined for Ordinary Members.
40.2.9 The annual subscription for Life Honorary Five-Day Members to whom Rule 35.7.4 applies, other
than those referred to in Rule 40.4, shall be 25% of that determined for Five-Day Members.
40.2.10 The annual subscription for Lady Members shall be 60% of that determined for Ordinary Members.
40.2.11 The annual subscription for Retired Lady Members to whom Rule 35.8.3.1 applies shall be 45% of
that determined for Ordinary Members.
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40.2.12 The annual subscription for Retired Lady Members to whom Rule 35.8.3.2 applies shall be 45% of
that determined for Ordinary Members.
40.2.13 The annual subscription for Life Honorary Lady Members to whom Rule 35.8.4 applies, other than
those referred to in Rule 40.4, shall be 25% of that determined for Lady Members.
40.2.14 (i) The annual subscription for Intermediate Members who are not students in full-time education
shall be 40% of that determined for Ordinary Members.
(ii) The annual subscription for Intermediate Members who are students in full-time education shall
be 25% of that determined for Ordinary Members. Such subscription shall continue to be
applied to them until 31st October of the year following their 26th birthday, provided they are
still students in full-time education. Where such Intermediate Members cease to be in full-time
education before reaching their 26th birthday, the annual subscription payable shall be 40% of
that determined for Ordinary Members.
40.2.15 The annual subscription for Junior Members shall be that determined at the Annual General Meeting
of the Club.
40.2.16 The annual subscription for Bowling Members shall be that determined at the Annual General
Meeting of the Club.
40.2.17 The annual subscription for Retired Bowling Members to whom Rule 35.12.3.1 applies shall be 60%
of a Bowling Member’s subscription as determined at the Annual General Meeting of the Club.
40.2.18 The annual subscription for Retired Bowling Members to whom Rule 35.12.3.2 applies shall be 75%
of a Bowling Member’s subscription as determined at the Annual General Meeting of the Club.
40.2.19 The annual subscription for Life Honorary Bowling Members to whom Rule 35.12.4 applies, other
than those referred to in Rule 40.4, shall be 25% of that determined for Bowling Members.
40.2.20 The annual subscription for Intermediate Bowling Members and Junior Bowling Members shall be
that determined at the Annual General Meeting of the Club.
40.2.21 The additional annual subscription payable by Golfing/Bowling Members, in addition to their annual
golfing subscription, shall be as determined by the Management Committee.
40.2.22 The annual subscription for Clubhouse Members shall be 15% of that determined for Ordinary
Members. In addition, Clubhouse Members shall be required to pay the required charge for bar and/or
catering credit or other charges, if any, as may be determined by the Management Committee.
40.2.23 The annual subscription for Retired Clubhouse Members to whom Rule 35.16.4.1 applies shall be
60% of that determined for Clubhouse Members.
40.2.24 The annual subscription for Retired Clubhouse Members to whom Rule 35.16.4.2 applies shall be
75% of that determined for Clubhouse Members.
40.2.25 Retired Clubhouse Members shall be required to pay such charges for bar and/or catering credit or
other charges, if any, as may be determined by the Management Committee.
40.2.26 The annual subscription for Life Honorary Clubhouse Members to whom Rule 35.16.5 applies shall
be 25% of that determined for Clubhouse Members.
40.2.27 The subscription payable by Special Category Members shall be 20% of the subscription payable
by them in the class to which they belonged before transferring, together with the full levies or other
charges applicable.
40.2.28 The annual subscription for Country Members shall, subject to Rules 35.18.1 and 35.18.2, be 50%
of the subscription payable by them in the category to which they belonged before transferring,
together with the full levies or other charges applicable.
40.2.29 The level of subscription/levy payable by Temporary Members shall be as determined by the
Management Committee.
40.2.30 The subscription payable by Members on leave of absence shall be 50% of the annual subscription
relating to their category of Membership, together with the full levies applicable.
40.2.31 Subscriptions and any other monies due and still unpaid after one month of the due date shall be
considered overdue.
40.3 The President, Captain, Lady Captain and Bowling Captain, during their term of Office, shall be refunded their
annual subscriptions.
40.4 Life Honorary Members who do not play golf or bowls, Elected Life Honorary Members referred to in Rule
35.6.3.3 and Elected Honorary Members referred to in Rule 35.20 shall be exempt from payment of the annual
subscriptions, levies and charges for bar and/or catering credit.
40.5 The Entrance Fee for candidates elected to membership shall be such sums, if any, as may be determined by the
Management Committee from time to time.
40.6 The Entrance Fee for Lady Members transferring to Ordinary Membership shall be as agreed at the Special
General Meeting on the 5th September 2001.
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41 Non-Payment of Subscriptions or other monies due
41.1 All subscriptions, levies and other monies due are payable directly and in full to the Club or alternatively under
an instalment payment scheme approved by the Management Committee with a Financial Institution.
41.2 A Member whose annual subscription or part thereof, and /or other monies due are overdue by one calendar
month, shall be ineligible to enter his/her name on any time sheet or to play in any competition run by the Club
or the Men’s, Ladies’ or Bowling Club, or to attend or vote at any General Meeting of the Club or of the Men’s,
Ladies’ or Bowling Club, as the case may be, or to be elected or co-opted to any position on the Management
Committee or on the Men’s, Ladies’ or Bowling Committees, or to propose or second any candidate for election
to any position on those Committees or to propose or second any Motion or Special Resolution for consideration
at a General Meeting of the Club.
41.3 Any Member whose annual subscription or part thereof, and/or other monies due are 2 months in arrears shall
cease to be a Member of the Club.
41.4 A Member may be re-elected by the Management Committee without Entrance Fee within 3 months from the date
when the said subscription and/or other monies was due, on the payment of all arrears plus such sum as may be
determined by the Management Committee.
42 Building, Course and Other Levies/Charges
42.1 An Annual or Special General Meeting of the Club may vote to introduce a levy on Members to fund any
additional acquisition of land or buildings, construction work or improvements to the Golf Course or the
Clubhouse or its environs.
42.2 An Annual or Special General Meeting of the Club may vote to introduce a compulsory spending charge, in the
form of an annual prepaid credit amount, for bar and/or catering and any other facility provided, on such categories
of members as it considers appropriate. The unused balance of any such annual prepaid credit amount at the 31st
October each year shall be retained by the Club for its own use and benefit.
43 Members’ Insurance
43.1 An amount specified by the Insurance Company, appointed by the Club, will be payable annually by all Golfing
Members to cover Personal Accident and Personal Liability insurance. The only exception to this obligation shall
be where a Member can prove to the satisfaction of the General Manager, on an annual basis, that comparable
insurance cover is in place.
44 Green Fees for Golf and Bowling
44.1 Green Fees shall be as decided by the Management Committee.
44.2 Green Fees for a visitor introduced by a Member of the Club shall be at a reduced rate as decided by the
Management Committee.
45 Affiliation to National Governing Bodies
45.1 The Men’s Club shall be affiliated to the GUI, the Ladies’ Club to the ILGU, the Bowling Club to the BLI , LBLI,
IBA and IWBA. All Members shall pay to the Club in addition to their annual subscriptions, such taxes, levies
and fees as are payable in respect of such affiliations. Non-voting elected Honorary Members shall be exempt
from payment of such affiliation taxes, levies or fees.
46 General Rules
46.1 Staff employed by the Club shall carry out their duties as specified in these Rules or such additional or other duties
as the Management Committee may require them to perform.
46.2 No appeals may be made in the Club or subscription lists opened for charitable or other purposes nor
advertisements or appeals exhibited without the express approval of the General Manager, Club Secretary or
Management Committee.
46.3 A Member of the Men’s, Ladies’ or Bowling Clubs, having cause of complaint with regard to matters, the control
of which is not reserved to any of the Committees referred to in Rule 11, shall give notice thereof in writing to the
Club Secretary, who shall address the matter.
47 Sale, Supply or Consumption of Excisable Liquors in the Club
47.1 The Golf Course, Bowling Green and Clubhouse shall be opened for the use of Members on Sundays as on week-
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days, including Saturdays, but the opening of the Bar for the sale, supply and consumption of excisable liquors
shall be subject to the decision of the Management Committee and in accordance with the provisions of the
Registration of Clubs (Ireland) Acts, the Licensing Acts and the Intoxicating Liquor Acts for the time being in
force.
47.2 Members, Honorary Members or Temporary Members, are the only people permitted to order or pay for
refreshments in the Clubhouse.
47.3 A visitor shall not be supplied with excisable liquor in the Club premises unless on the invitation and in the
company of a Member and that Member shall, upon the admission of such visitor to the Club premises, or
immediately upon his/her being supplied with such liquor, enter his/her own name and the name and address of
the visitor in a book which shall be kept for the purpose and which shall show the date of each visit.
47.4 No excisable liquor shall be sold or supplied by the Club to any person under the age of 18 years.
47.4.1 No person under the age of 18 years will be allowed into the licensed area of the Club after 9.00 p.m.
However, a child who is accompanied by his/her parents or guardian may be allowed into the licensed
area between the hours of 10.00 a.m. (12.30 p.m. on Sunday) and 9.00 p.m.
47.4.2 A child who is aged at least 15 years but under the age of 18 years and who is accompanied by his/her
parent or guardian may be allowed into the licensed area of the Club on the occasion of a private
function at which a substantial meal is served to persons attending the function.
47.5 No excisable liquor shall be sold for consumption outside the premises of the Club except to Members of the
Club, between the hours of 8.00 a.m. and 10.00 p.m.
47.6 Subject to the exceptions mentioned in Sub-Sections 2 and 3 of Section 56 of the Intoxicating Liquor Act 1927 as
amended by Section 6 of the Intoxicating Liquor Act 1962, no excisable liquor shall be supplied for consumption
on the Club premises to any person (other than a Member of the Club lodging in the said premises) or be consumed
on the Club premises by any person (other than a Member of the Club lodging in the said premises):
47.6.1 on any weekday before 10.30 a.m. or,
47.6.2 on any Monday, Tuesday, Wednesday or Thursday after 11.30 p.m. or,
47.6.3 on any Friday or Saturday after 12.30 a.m. on the following day or,
47.6.4 on any Sunday (except when St. Patrick’s Day falls on a Sunday) before 12.30 p.m. or after 11.00 p.m.
or,
47.6.5 on St. Patrick’s Day before 12.30 p.m. or after 12.30 a.m. on the following day or,
47.6.6 on Christmas Eve before 10.30 a.m. or after 11.30 p.m. or,
47.6.7 at any time on Christmas Day.
47.7 No member of the Management Committee and no manager or other employee in the Club shall have any personal
interest in the sale of excisable liquors therein or in the profits arising from such sale.
47.8 Nothing contained in the Registration of Clubs (Ireland) Acts, the Licensing Acts and the Intoxicating Liquor Acts
for the time being in force or imposed only by virtue of the operation of the Club Constitution shall operate to
prohibit the supplying for consumption on the Club premises of excisable liquor to any person or the consumption
of excisable liquor on those premises by any person:
47.8.1 on Christmas Day between 12.00 midday and 10.00 p.m. or,
47.8.2 on any other day for one hour after the expiration of any period in respect of that day during which it
is lawful for the Club by virtue of its Constitution to supply any excisable liquor for consumption on
the Club premises, if in each case the excisable liquor is:
47.8.2.1 ordered by that person at the same time as a substantial meal is ordered by him/her.
47.8.2.2 consumed at the same time as and with the meal.
47.8.2.3 supplied and consumed in the portion of the Club premises usually set aside for the
supply of meals.
47.8.2.4 paid for at the same time as the meal is paid for.
47.9 The Management Committee may amend or revoke any part of the provisions of the Club Constitution dealing
with the supply or consumption of excisable liquor for the purpose of complying with the Registration of Clubs
(Ireland) Acts, Licensing Acts and Intoxicating Liquor Acts for the time being in force, or for the purpose of
satisfying the requirements of the Members in accordance with such laws.
47.10 In addition to the foregoing Rules and Rules thereof, the Rules and Regulations embodied in the Registration of
Clubs (Ireland) Acts, the Licensing Acts and the Intoxicating Liquor Acts and any Statutory Instruments made
thereunder for the time being in force shall be deemed to be Rules of the Club.
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48 Status of Club Constitution
48.1 This Constitution shall come into force, from an agreed date, after its adoption by the Ordinary Members of the
Club at a General Meeting and shall not have retrospective effect. This Constitution together with the Rules and
Regulations of the Men’s Club, the Ladies’ Club and the Bowling Club and the Bye-Laws and Local
Rules/Regulations of the Club, the Men’s Club, the Ladies’ Club and the Bowling Club, comprise the entire Rules
and Regulations governing the Members and membership of the Club and all the Members and persons who in
the future are admitted to membership of the Club shall hold membership of the Club subject to those terms and
conditions. The adoption of this Constitution repeals all previous Constitutions but does not affect any contracts,
leases or other legal instruments entered into by the Club with third parties.
49 Amendments to Club Constitution
49.1 Save as otherwise indicated in Rules 49.3, 49.4 and 49.5, the Club Constitution and any part thereof may only be
amended or revoked by the passing of a Special Resolution at a General Meeting of eligible Ordinary Members
of the Club at which at least two-thirds of those present are in favour of it.
49.2 Any Special Resolution for the amending or revoking of the Club Constitution or any part thereof may be put
forward by eligible Ordinary Members or by the Management Committee, or by the Trustees at an Annual General
Meeting of the Club in accordance with the provisions of Rule 27.10 or at a Special General Meeting of the Club
in accordance with the provisions of Rules 28.1 to 28.3.
49.3 The Management Committee may amend or revoke any part of the Club Constitution for the purpose of complying
with the provisions of the Registration of Clubs (Ireland) Acts, Licensing Acts and Intoxicating Liquor Acts for
the time being in force, or for the purpose of complying with the Club’s obligations to the GUI, Leinster Branch
of the GUI, ILGU, Eastern District of the ILGU, or in the case of the Bowling Club of the WBB, BLI, LBLI, IBA
or IWBA.
49.4 The Management Committee may alter the numbering sequence of the Rules in the Club Constitution for the
purpose of ensuring that new Rules or amendments to or deletions from the Rules are presented to Members in
the clearest sequence, provided always that no amendments to the Rules themselves (other than those permitted
under Rule 49.3 or 49.5) shall be made except by a two thirds majority of Ordinary Members present at a General
Meeting in accordance with the provisions of Rule 49.1.
49.5 Minor errors in or minor omissions from this Club Constitution which come to light after its adoption by the
Ordinary Members at a General Meeting may be corrected by the Management Committee provided such
corrections are not of a material nature. Any corrections made by the Management Committee under this Rule
must be posted on the Notice Board in the Clubhouse and on the Club’s website for viewing by all Members for
one month prior to them being made.
50 Interpretation of Club Constitution
50.1 The Management Committee shall, except in relation to the interpretation of the Rules of Golf and the Rules of
Bowls and all Local Rules affecting the playing of golf or bowling competitions, be the sole authority for the
interpretation of the Club Constitution and of any Bye-Laws, Local Rules or Regulations made thereunder and its
decision in this regard shall be final and binding, except as otherwise determined by a majority of at least two
thirds of eligible Ordinary Members present at a General Meeting