Child Protection Policy.

Club

Code of Ethics relating to Junior Members

Our Safeguarding Policies, Codes of
Conduct/Guidelines and Procedures for the
Protection and Welfare of our Junior Members

XX 2019

Who is responsible for compliance?
Contents 2
1. Introduction
2. Glossary
3. CGI Core Values
4. Policies
 Concerns, Complaints and Disciplinary & Appeals Procedure
 Recruitment and Supervision Policy for Junior Leaders/Volunteers
 Golf’s Anti-Bullying Policy Statement
5. Codes of Conduct and Guidelines
 Code of Conduct for Junior Members
 Guidelines for Parents
 Code of Conduct for Junior Leaders and Guidelines for Junior Leaders, (and professional,
Convenors, volunteers etc.)
 Guidelines on Photography and Filming
 General Guidelines for dealing with Junior Members
 Travelling, Supervision and Away/ Overnight Trips
 Safety and Physical Contact and Late Collection Guidance
 Junior Members playing golf (1) with adults and (2) together without adults
 Guidelines on Changing Rooms/Locker Rooms and Mobile Phones
6. Junior Member Welfare and Protection Procedures
 Reasonable Grounds for Concern
 Response to a Junior Member Disclosing Abuse
 Reporting Suspected or Disclosed Child Abuse
 Allegations against Junior Leaders and procedure for dealing with such allegations
 Complaints (anonymous, safeguarding and general), Rumours and Confidentiality
 Risk Assessment
Appendices
1. Volunteer/Coach Application Form
2. Confidential Reference Form
3. Junior Leaders Code of Conduct
4. Juniors/Players Code of Conduct
5. Parental/Guardian Consent Form
6. Code of Conduct for Parents/Guardian
7. Players selected to represent golf agreement
8. Golf’s Anti Bullying Policy and Guidance
9. Photography and Filming Guidelines
10. Tusla Standard Report Form
11. Role of Club Children’s Officer (CCO)
12. Role of Designated Liaison Person (DLP)
13. Useful Contacts

Page Numbers to be inserted when finalised

1.Introduction

This revised Code of Ethics relating to Junior Members is the Club’s Child Safeguarding Policy. It
was adopted by the Management Committee at its meeting on xxx, 2019. Its purpose is to give
effect within the Club of our obligations under the Children First Act, 2015 and is based on the
national guidance entitled ‘Children First: National Guidance for the Protection and Welfare of
Children, issued by the Minister for Children and Youth Affairs under that Act. It is also takes
account of the new Code of Ethics entitled ………………… issued by Sport Ireland and the policy
entitled Golf’s Safeguarding Policy, issued jointly by the GUI, ILGU, The PGA in Ireland and the
CGI.
A full suite of guidance notes is available at www.dcya.ie and www.cgigolf.org. An online ‘Children
First’ E-Learning course (1.5 hours) can be accessed by the public at www.tusla.ie. On
successfully completing the course a Certificate is awarded on-line by Tusla. This course is a
suitable introduction to ‘Children First’ for all involved with Junior Member matters in the Club. It
offers advice on responsibilities under ‘Children First’. For Junior Leaders, there is the higher Level
1 Safeguarding Course.
Our Club has a vibrant and active Junior Section and it is important, therefore, that our Code
reflects the latest developments mentioned above. Our Code is complementary to, and is not a
substitute, for ‘Children First: National Guidance for the Protection and Welfare of Children’
or the ‘Safeguarding Policy’ of the CGI. Our Code follows these policies in almost all
respects and is consistent with them throughout. In the event of changes to these policies,
the Club will endeavour to update this Code as soon as possible thereafter but, in the event
of any divergence between this Code and these policies, these policies override the Code.
As a reminder, Rules 9.1& 9.2 of the Club Constitution (2018) provide:
9.1 The Club is fully committed to safeguarding the well-being and safety of all its Members and
to ensuring that they are each valued and treated in an equitable, democratic and fair
manner regardless of ability, age, sex, religion, social and ethnic background or political
persuasion. The Club does not condone the use of bullying behaviour by Members at any
time. In this regard, every Member of the Club should, at all times, show respect and
understanding for the rights, safety and welfare of all other Members and should conduct
himself/herself in a way that reflects these principles.
9.2 The Club shall adopt a Code of Ethics relating to Junior Members consistent with the law on
child protection and any guidelines issued in this regard by Sport Ireland and the
Confederation of Golf in Ireland (CGI).
In working with young people in golf and bowls, the first priority of the Club shall be the
welfare of the young people and the Club is committed to providing an environment that will
allow participants to perform to the best of their ability, free from bullying, intimidation and
any other forms of abuse or inappropriate behaviour.

The Code comprises:
Part 1: Introduction
Part 2: Glossary of terms

Part 3: Core Values in Sport for Junior Members
Part 4: Policies
Part 5: Codes of Conduct and Guidelines for Junior Leaders, Parents and Junior Members.
Part 6: Junior Member Welfare and Child Protection procedures, including disciplinary and
complaints procedures.
Appendices: These relate mainly to arrangements which comprise forms to be completed
by those involved in the Junior Section.
While parents and guardians have the primary responsibility for the care and protection of
their children, all Club Members have responsibilities in their dealings with Junior Members
and are expected to familiarise themselves with the Code insofar as it affects them.
The Code is designed to give guidance and support to all Members who meet children in the Club,
whether through playing with them in competition, or socialising with them and is particularly
important for those involved in running the Junior Section.

Some of the responsibilities in the Code may seem onerous but it should be borne in mind that the
Code has been prepared to cover situations which it is hoped will never occur.
This Code will be operated in conjunction with the Club’s other policies, available on the Club
website and in the Club Diary and Bye-Laws.
If at any stage you have views to offer on the way the Code is operated, they will always be
welcomed. All comments should be addressed to clubsec@clontarfgolfclub.ie.
The Club will review the Code on a regular basis to ensure it conforms with best practice in relation
to the protection and welfare of the Junior Members of the Club.
Management Committee
XXXX 2018

2. Glossary

CGI
The Confederation of Golf in Ireland (CGI) has as its mission:
‘The Confederation of Golf in Ireland act on behalf of the Golfing Union of Ireland (GUI), the Irish Ladies Golf
Union (ILGU) and the Professional Golfers Association (PGA) as the development organisation for Golf, the
administrators of Team Ireland Grants and Olympic Games.
We are committed to having a positive impact on the future of Golf by being the leaders of change through
the continuous development of club-based participation initiatives, club support services, community
engagement and good practice resources for Golf Clubs across Ireland.’
Club Children’s Officer (CCO)
The Club Children’s Officer- is defined by the CGI as being ‘junior centred in focus and has as the primary
aim, the establishment of a junior centred environment within the Club. S/he is the link between children
and the adults in the Club. S/he also takes responsibility for monitoring and reporting to the Management
Committee of the Club on how Club policy impacts on Junior Members and Junior Leaders. In the case of
our Club, the CCO is/are…..MC to advise. the See Appendix 11.
Club Code of Ethics
This Code of Ethics relating to Junior Members, adopted under Rules 9.1and 9.2 of the Club Constitution , is
the Club’s Safeguarding Policy and is based on ‘Children First: National Guidance for the Protection and
Welfare of Children, Sport Ireland ……………..and the CGI ‘Golf Safeguarding Policy’.
Designated Liaison Person (DLP)
The Designated Liaison Person is responsible for ensuring that reporting procedures within the Club are
followed so that child welfare and protection concerns are referred promptly to TUSLA or the Garda
Siochana. The Designated Liaison Person records all concerns or allegations of child abuse brought to
his/her attention, and the actions taken following receipt of a concern or allegation of child abuse. In our
Club, the Club Secretary has been designated as the DLP. See Appendix12. check
Junior Convenor(s)
The Female and Male Junior Convenors of the Club coordinate all aspects of Female and Male Junior Golf
in the Club and are referred to in the Club Constitution. They are members of the respective Ladies’ and
Men’s Committees and their responsibilities are set down in the rules of each respective Club, including
those in relation to disciplinary matters and the safeguarding of the well-being of Junior Members. This
Code will be suitably adapted by the Management Committee for the Bowling Club, in the event of Junior
Members joining the Bowling Club. In the event of Junior Golf Members interacting with Bowling Members,
this Code applies.
Junior Leader
A Junior Leader includes, but is not limited to, Junior Convenors, Coaches, Golf Professionals, Volunteers
and other members of the Junior Committees and those appointed to positions of trust with Junior
Members, and who give freely of their time to support the Junior Convenors in making the Junior Section
the success it is.
Junior Members

The term “Junior Member ” in this Code refers to those members in the Club who are under 18 years of age.
National Vetting Procedure (NVP)
The National Vetting Procedure is operated by the National Vetting Bureau(NVB) of An Garda Siochana.

Parent
Throughout this Code, the term ‘Parent’ means parent, guardian or carer.
National Designated Liaison Person (NDLP)
The National Designated Liaison Person (NDLP) is the person appointed to that role by the CGI. See
Appendix XX
Check.

3.CGI Core Values in Sport for Junior Members

The Club endorses the CGI core values in sport for Junior Member, viz:
‘Junior golf is based on the following principles that will guide the development of juniors within golf. A
junior’s experience of sport should be guided by what is best for the junior. The stages of development and
the ability of the junior should guide the types of activity provided within the club/organisation. Adults will
need to have a basic understanding of the needs of juniors, including physical, emotional and personal.
Integrity in relationships:
Adults interacting with juniors in sport should do so with integrity and respect for the child. There is a danger
that sporting contexts can be used to exploit or undermine children. All adult actions in sport should be
guided by what is best for the junior and in the context of quality, open working relationships. Verbal,
physical, emotional or sexual abuse of any kind is unacceptable within sport.
Quality atmosphere and ethos
Sport for juniors should be conducted in a safe, positive and encouraging atmosphere. A child-centred ethos
will contribute to a safe and enjoyable atmosphere within the organisation.
Equality
All children should be treated in an equitable and fair manner regardless of age, ability, sex, race, religion or
belief, gender reassignment, social and ethnic background or political persuasion. Children with disabilities
should be involved in sports activities in an integrated way, thus allowing them to participate to their potential
alongside other juniors.
Equality Statement
Golf is committed to the principle of equality of opportunity. Golf aims to ensure that all present and potential
participants, members, instructors, coaches, competitors, officials, volunteers and employees are treated
fairly and on an equal basis, irrespective of sex, age, disability, race, religion or belief, sexual orientation,
pregnancy and maternity, marriage and civil partnership, gender reassignment or social status.
Fair Play:
Fair play is the guiding principle of the Code of Ethics and Good Practice for Children’s Sport.* All sport for
juniors should be conducted in an atmosphere of fair play. Ireland has contributed and is committed to the
European Code of Sports Ethics, which defines fair play as: “much more than playing within the rules”. It
incorporates the concepts of friendship, respect for others and always playing with the right spirit. Fair play
is defined as a way of thinking, not just behaving. It incorporates issues concerned with the elimination of
opportunities, excessive commercialisation and corruption. (European Sports Charter and Code of Ethics,
Council of Europe, 1993).
Competition
A balanced approach to competition can make a significant contribution to the development of juniors, while
at the same time providing fun, enjoyment and satisfaction. However, competitive demands are often placed
on children too early, which results in excessive levels of pressure on them. This can contribute to a high
level of drop out from sport. Golf Leaders should aim to put the welfare of the young person first and
competitive standards second. A child-centred approach will help to ensure that competition and
specialisation are kept in their appropriate place. ‘

*Being updated by Sports Ireland as at October 2018.

4. Policies

Concerns, Complaints and Disciplinary & Appeals Procedures
Any concerns within the Club regarding the protection and welfare of Junior Members should be
advised to the Club Children’s Officer(CCO) ……………..or the Designated Liaison Person(DLP) –
The Club Secretary- clubsecretary@clontarfgolfclub.ie. The DLP is the Club Officer responsible for
reporting any safeguarding allegations to Tusla or An Garda Siochana.
Concerns or complaints about Junior Members, not of a child safeguarding nature, should be dealt with by
all Members in accordance with the Club’s Bye-Laws for dealing with matters of discipline and complaints.
These Bye-Laws and the Disciplinary and Appeals Procedures are contained on the Club’s Website and in
the Club Diary and Bye-Laws.

Recruitment & Supervision Policy for Junior Leaders/Volunteers
The Club will take all reasonable steps to ensure that adults representing them and working with Junior
Members are suitable to do so and are appropriately qualified, experienced and motivated. Recruitment
and/or supervision procedures will apply to all persons with substantial access to Junior Members. A
decision to nominate a Junior Convenor is the responsibility of the members of the Ladies Club and
Men’s Club respectively, and not of any one individual within it.
The Club will use the following as suitable recruitment best practice procedures: –
• The responsibilities of the role and the level of experience/qualifications required will be drawn
up and clearly stated in advance of the Ladies’ Club/Men’s Club AGM.
• Once elected, the Junior Leaders should be made aware of this Code and any related
guidelines within this document. This involves newly recruited volunteers and all volunteers
assigned for the season. Existing and new Convenors /Volunteers will be required to sign the
appropriate Code of Conduct, including the self-declaration questions, (Appendix 3). Junior
Leaders will also be required to satisfactorily complete Garda vetting (NVP process).
• CGI Safeguarding Level 1 course must be completed by the CCO, Junior Convenors and
other Junior Leaders, firstly on a face to face basis and then an online refresher course every 3
years, until the 9 th year which will require the full course being completed again. There is an
online refresher course at: https://able.ineqe.com/apps/sportireland/coaches/introduction.php
For an online introductory safeguarding course for anyone who has infrequent contact with children in
the Club, refer to: https://www.tusla.ie/childrenfirste-learning
• New Junior Leaders should fill in an application form, giving names of two referees that can be
contacted and answering the self-declaration questions. (See Appendices 1&2). They are also required
to satisfactorily complete Garda vetting and the forms for this purpose are available from the CGI.
Vetting is done through CGI.  This is an online process. ID documentation must be received by
CGI before an online application form can be completed.  All info and ID forms are available at
www.cgigolf.org/safeguarding

• Where possible, there should be an induction for Junior Leaders. This can be done in an informal
manner with members of the Junior Committees, perhaps on a junior competition day. Following this, a
probationary period is advisable. The Junior Convenors, in consultation with the Club Children’s
Officer(s), should decide on the period of probation, of up to one year. Check.
• Adequate supervision should always be provided; a Junior Leader should not have to work alone.
Every effort will be made to manage and support Junior Leaders. In this regard, coaching courses and
workshops are provided by CGI.

Golf’s Anti-Bullying Policy Statement
Bullying can occur between an adult and a young person, and a young person to young person. In either
case, it is not acceptable within golf. The competitive nature of golf can create an environment that provides
opportunities for bullying. The bully may be a parent who pushes too hard, a coach who adopts a win-at-all
costs philosophy, a young player who intimidates another or an official who places unfair pressure on a
person.
Anti-Bullying Policy and Guidance in Golf (see Appendix 8) applies to all members who interact with Junior
Members–Junior Members, adult Members, parents, coaches and any others who help and assist the Club
in this regard.

5. Codes of Conduct and Guidelines

The Codes of Conducts and Guidelines which follow in this chapter are for the attention of Junior Members,
Parents, Junior Leaders and Volunteers.
Code of Conduct for Junior Members
The Club wishes to provide the best possible environment for all Junior Members who deserve to be given
enjoyable, safe sporting opportunities, free of abuse of any kind. They have rights, which must be respected,
and responsibilities that they must accept. Junior Members have responsibilities to treat other Members and
Junior Leaders with fairness and respect.
Junior Members are required to sign the Code of Conduct at Appendix 4, which in turn is also required to be
signed by parents.
Guidelines for Parents
To help your child have a positive experience, as a parent you should remember to:
• Focus on what your child wants to get out of golf
• Be the best role model you can be
• Help your child achieve their potential
• Be respectful of other children and coaches
• Communicate with the coach and the Club
Parents are required to co-sign their Child’s Code of Conduct Form (see Appendix 4 and the parental Code
of Conduct Form/Guidelines for parents at Appendix 6)
Code of Conduct for Junior Leaders
Junior Leaders should familiarise themselves with this Code of Ethics, our safeguarding policy. Junior
Leaders should read and agree to abide by its terms. Junior Leaders must also sign annually the declaration
at Appendix 3, as a commitment to abide by the terms of the Code.
Guidelines for Junior Leaders (including Golf Professional, Coaches, Junior Convenors and Volunteers
etc.)
The Club recognises the key role Junior Leaders (Junior Convenors, Club Captains, Selectors and Team
Managers, etc.) play in the lives of Junior Members in their enjoyments of golf. Junior Leaders are expected
to strive to create a positive environment for the children in their care. They have an overall responsibility to
take the necessary steps to ensure that positive and healthy experiences are provided. All Junior Leaders
should have, as their first priority, the children’s safety and enjoyment of golf and should adhere to this
Code.
Junior Leaders are required to act in accordance with the CGI Equality Statement (available at
www.confederationofgolfinireland.ie) and should respect the rights, dignity and worth of every Junior
Member and must treat everyone equally, regardless of gender reassignment, age, sex, race, ability, religion
or belief, social and ethnic background or political persuasion etc.
Junior Leaders are required to have the appropriate experience and/or hold the necessary qualifications.
Junior Leaders are required to go through an appropriate recruitment and a selection procedure. Vetting
checks must be undertaken to comply with legislation; Garda Vetting should be successfully completed
every 3 years for all those working with or in contact with Junior Members on a regular and continuous
basis. For those ‘new’ to the club, references will be required and will be followed up.

There is a ‘sign-up’ procedure, whereby the appointed/reappointed Junior Leaders agree to abide by this
Code of Conduct which must be completed annually. Junior Leaders should familiarise themselves with this
Code.
Once appointed, the Junior Leader should act as a role model and promote the positive aspects of golf and
maintain the highest standards of personal conduct. Leaders should develop an appropriate relationship
with Junior Members, based on mutual trust and respect. Junior Leaders’ behaviour towards players, other
officials, and opponents influences the players in their care. Any concerns in this regard should be reported
to the DLP- the Club Secretary.

Being a role model
Junior Leaders are expected to be a good role model for Junior Members. As a Junior leader you should:
• Display high standards of language, manner, punctuality, preparation and presentation.
• Ensure that players in your care respect the rules of the game.
• Insist on fair play and ensure players are aware you will not tolerate cheating or bullying behaviour.
• Encourage the development of respect for opponents, officials, selectors and other leaders and avoid
criticism of fellow professionals and coaches. Do not criticise other Junior Leaders or Club Officers.
• Discourage actively the use of illegal drugs, alcohol and tobacco as they are incompatible with a healthy
approach to sporting activities. Junior Leaders should avoid the use of alcohol and illegal substances
before coaching, during events and while supervising trips with Junior Members and should provide a
duty to care. The Club’s policy on alcohol abuse and substance abuse is at Rules 9.3 and 9.4 of the
Club Constitution. check
Reducing Risk
It is important that Junior Leaders build a good working relationship with the Junior Members they are
coaching. However, they must ensure this relationship remains professional, and in accordance with this
Code- (Appendix 3).
In particular, Junior Leaders are responsible for:
 setting and clearly stating the boundaries between a working relationship and friendship with Junior
Members. It is advisable for Junior Leaders not to involve Junior Members in their personal life i.e.
visits to Junior Leaders’ homes, to ensure that they reduce the risk of their behaviour being
misinterpreted by a Junior Member or others.
• Avoiding working alone and ensure there is adequate supervision for all activities. Where possible
work in an open environment and ensure that physical contact is appropriate and has the permission
or understanding of the Junior Member.
Care must be taken not to expose a Junior Member intentionally or unintentionally to embarrassment or
disparagement by use of sarcastic or flippant remarks about the member or his/her family.
Physical punishment or physical force must never be used. A mistake must never be punished – by verbal
means, physical means, or by exclusion.
A positive environment
Junior Leaders should:
• Be generous with praise and never ridicule or shout at players for making mistakes or for losing a game.
All Junior Members are entitled to respect.
• Be careful to avoid the “star system”. Each Junior Member deserves equal time and attention.

• Remember that Junior Members play for fun, enjoyment and competition. They should never make
‘winning’ the only objective.
• Set realistic goals for the participants and not push Junior Members.
• Create a safe and enjoyable environment.
• When approached to take on a new player, ensure that any previous coach-participant relationship has
been ended in a professional manner.
• Get agreement from parents when Junior Members are invited into adult groups/squads, bearing in mind
that the boundaries of behaviour in adult groups are normally different from the boundaries that apply to
groups/squads of Junior Members.
• Communicate and co-operate with medical and ancillary practitioners in the diagnosis, treatment and
management of a Junior Member’s medical or related problems. Avoid giving advice of a personal or
medical nature if not qualified to do so. Any information of a personal or medical nature must be kept
strictly confidential unless the welfare of the Junior member requires the passing on of this information,
• If they become aware of a conflict between their obligation to Junior Members and their obligation to the
Club, must make explicit to all parties concerned the nature of the conflict and the loyalties and
responsibilities involved.
• Bear in mind that the nature of the relationship between a Junior Leader and a Junior Member can often
mean that a Junior Leader will learn confidential information about a Junior Member or the member’s
family. This information must be regarded as confidential and, except where abuse is suspected, must
not be divulged to a third party, without the express permission of the Junior Member or their family.
Club Guidelines on Photography and Filming
The Club has adopted guidelines (See Appendix 9) in relation to the use of images of Junior Members on
the Club website and in other publications as part of its commitment to providing a safe environment to
Juniors Members. The Club will take all necessary steps to ensure that Junior Members are protected from
the inappropriate use of their images in resource and media publications, on the internet and elsewhere.
This guidance is for anyone with responsibility for the publication of official photography (including videos) of
Junior Members, or Junior Members of other Clubs involved in golfing activities or events.
Golf benefits from using images of young participants to promote and celebrate activities, events and
competitions. Parents and children generally welcome opportunities to celebrate or publicise their
achievements. Some Junior Leaders may want to use photographs or videos as a tool to support a young
player’s development. However, the use of photos and videos on websites and social media, and in posters,
the press or other publications, can pose direct and indirect risks to children and young people if not
managed correctly.
Any Junior Leader or Club official wishing to use images of Junior Members must, therefore, follow the good
practice guidelines outlined in Appendix 9, to safeguard children.
What are the risks?
• Children may be identified, located, groomed or contacted
• Taking or producing inappropriate or illegal images of children
Video recording as a coaching aid: Video equipment can be used as legitimate coaching aid. However,
permission should first be obtained from the Junior Member and his/her parent.
Anyone concerned about any photography taking place at events or training sessions can contact the Club
Children’s Officer or the DLP and ask them to deal with the matter.

General Guidelines for Junior Leaders for dealing with Junior Members
Travelling
There is extra responsibility taken on by Junior Leaders when they travel to events with Junior Members.
When travelling or arranging travel with Junior Members, Junior Leaders should:
• Inform parents who will be transporting the Junior Member and how long the journey will take, stating
pick up and drop off times, ideally at central locations.
• Attempt to have more than one Junior Member in the car.
• Alternate drivers, if possible and also which Junior Member is dropped off last.
• Ensure the driver has a point of contact/mobile phone.
• Have a person other than the planned driver talk to the Junior Member about transport arrangements to
check they are comfortable about the plans.
• Ensure that they have insurance to carry others.
• Ensure drivers representing and volunteering on behalf of the Club are vetted through the National
Vetting Bureau if driving regularly.
• Consider the need for booster seats.
• Ensure seat belts are used.
• Put Junior Members in the back seat.
• Inform parents and coaches can also download Sport Ireland’s Safeguarding App. at
http://irishsportscouncil.ie/Participation/Code_of_Ethics/Code -Of-Ethics-App/. One of the features of
the App is a ‘Travel Tracker’ function. This allows parents and coaches who are driving someone else’s
child/children home for example after a training session, to permit the child’s parent or guardian to view
and have oversight of their journey.
Booster Seats
All children under 150cms in height or 36kgs (79lbs) in weight must use a child restraint system (CRS)
suitable for their height and weight while travelling in a car or goods vehicle (other than a taxi). An example
of a CRS would be a child car seat or booster cushion. Junior Leaders should consult www.rsa.ie for more
information.
Supervision
Junior leaders should:
• Make sure there is an adequate Adult: Junior Member ratio when supervising Junior Members. This will
depend on the nature of the activity, the age of the participants and any special needs of the group. As a
guide, a ratio of 1:8 for Junior Members under 12 years of age and 1:10 for Junior Members over 12
years of age. This is only a guide and will change depending on the circumstances, e.g. Junior Members
with special needs or away trips.
• Where there are mixed groups, there should be Junior Leaders of both genders.
• Avoid being alone with one Junior Member. If there is a need to talk to a Junior Member separately, this
should be done in an open environment, in view of others.
• Junior Leaders should not need to enter the changing rooms unless Junior Members are very young or
need special assistance; in such cases supervision should be in pairs of appropriate gender.
• Clearly state time for start and end of training sessions or competitions. Junior Leaders should remain in
pairs until all participants have been collected.
• Keep attendance records and records of any incidents / injuries that arise.
• Facilitate parents who wish to stay and supervise sessions, (for safety and supervision purposes, not
necessarily for their ‘technical’ expertise).

Away trips / Overnight stays

In the case of away trips and overnight stays, Junior Leaders should ensure that:
• Separate permission forms are signed by parents and Junior Members. Parents should provide
emergency contact number(s) and any other relevant information.
• Young participants should sign a Code of Conduct agreement.
• A Junior Leader is appointed to make a report on returning home to the Junior Committee.
• A meeting with parents and participants is arranged in advance of the trip to communicate travel times,
competition details, other activities, gear requirements, medical requirements, special dietary needs and
any other necessary details.
• Rooming arrangements – adults should not share rooms with Junior Members. Junior Members should
share rooms with those of same age and gender, and adults should knock before entering rooms.
• All group socialisation takes place in communal areas (i.e. no boys in girls’ rooms and vice versa).
• Junior Members are not permitted alcohol, smoking or any illegal substances.
• There must be at least one adult of each gender with a mixed party, there should be a good adult – child
ratio,of around 1:5/6.
• Lights out times are enforced.
• Junior Members are under reasonable supervision at all times and that they never leave the venue or go
unsupervised without prior permission.
Safety Very important- check
The Club has adopted a safety statement, including specific risk assessments linked to each risk activity.
There are also procedures in place for safeguarding against such risks. In addition, the Club:
• Ensures that activities are suitable for the age and stage of development of Junior Members,
• Keeps a record of any specific medical conditions of Junior Members,
• Keeps a record of the emergency contact numbers of parents,
• Ensures any necessary protective gear is used by Junior Members,
• Has an appropriately stocked First Aid kit close at hand, with quick access to qualified first-aider check?
• Knows the contact numbers of emergency services,
• Ensures easy access to medical personnel, if needed, and has an emergency plan check
• Has an Incident Report Form, to be completed in the event of an incident occurring. These forms are
available from Club Reception. The Form should be completed giving a brief record of the incident, injury
arising, action taken and the outcome. In the event of an incident, the Junior Member’s parents should
be informed of all details
• Ensures that the Junior leaders obliged to conduct of the game in accordance with the Rules of Golf and
Club Bye-Laws practice and procedures.
• Ensures that Junior Members are briefed on and know and observe the etiquette guidelines of golf,
keeping in mind that many rules are there for safety.
• Ensures Junior Leaders should hold appropriate CGI qualifications.
• Ensures there is adequate insurance cover for all activities.
• Ensure Parents / Guardians are present at finishing time of sessions or events.
MC to follow up
Physical Contact
Golf on occasion requires a ‘hands on approach’, especially in a teaching or coaching situation, e.g., it may
be necessary to assist a Junior Member when learning how to grip the club for the first time. In this regard,
Junior Leaders should ensure that:
• Unnecessary physical contact is avoided.
• Any necessary contact is in response to the needs of the Junior Member and not the adult.

• Any such contact is in an open environment with the permission and understanding of Junior Member
and their parent.
• Any such contact is determined by the age and developmental stage of the participant – They should not
do something that a child can do for themselves.
• They never engage in inappropriate touching.
Late Collection Guidance
It is important that there are clear and easy guidelines if a parent is late in collecting a Junior Member. In
such cases, either the Junior Member of the Junior leader must contact the parent using the emergency
contact number. If there is no answer, the Junior Member should be asked if there is another family member
to contact. The Junior Member should wait with the Junior Member at the Club or venue, preferably with
other staff or volunteers. Junior Members should remind parents of the policy in relation to good practice
and supervision.
Junior Members playing golf with Adults
One of the reasons for the popularity of golf is that the game is not restricted either competitively or socially
by skill, age or gender. Golf can be enjoyed and keenly contested by players from and between any number
and/or apparently diverse groups. That this diversity, almost unique to golf, is encouraged is essential to
ensure the continuity of one of the most endearing traditions of the game. Every effort must be made to
promote this mix of physical and technical ability.
Responsible interaction between adults and Junior Members helps bring mutual respect and understanding
and helps the standards of the Club to be understood and maintained. Nevertheless, when playing golf with
a Junior Member, adults should always be aware that certain age-related differences do exist and should
conduct themselves in a manner that recognises this.
Juniors Members playing golf together
Our course has some unmanned areas which limit the supervision or control of Junior Members playing
alone or with another Junior Member. The Club should endeavour to have procedures in place for Junior
Members to register in and out when using the Club. This is to help ensure that they are aware when Junior
Members are playing on Club premises.
If possible, it is advisable to have some method for Junior Members playing on their own or with another
Junior Member to sign in and out. If it is not practicable to hold a register, then at least permission should be
gained from parents for their children to be on the Club’s premises by including this in their Code of
Conduct. (Appendix 4)
The Club is not responsible for providing adult supervision of Junior Members, except for formal
junior golf coaching, matches or competitions.
Changing Rooms / Locker Rooms off limits for Male Junior Members ???? check with PM
As the Club is a recreational facility, members, visitors and Junior Members are entitled to the use of the
Locker Rooms and Shower Rooms. This means that often people of all ages regularly need to change and
shower during the same period.
Therefore, the following guidance in relation to adults and Junior members using the Locker Rooms should
be followed:
• Adults should exercise care when in the Locker and Shower Rooms at the same time as Junior
Members.
• Parents should be made aware that adults and Junior Members may need to share the changing facility.
The parent should discuss this with their child ensuring their child is aware of who to talk to if any issues
arise in unsupervised areas.
• Parents can choose to supervise their child while they change.
• If Junior Members are uncomfortable changing or showering in public, no pressure should be placed on
them. They should be encouraged to do this at home.

Mobile Phones
Young people value their mobile phones as it gives them a sense of independence and they can often be
given to young people for security to enable parents to keep in touch. However, technology may enable
direct personal contact between adults and Junior Members. To avoid adults crossing personal boundaries
or placing themselves or and Junior Member open to allegations, the following guidelines should be
followed:
Junior Leaders should:
• Use group texts for communication among players and teams and inform parents of this at the start of
the season, tournament or event.
• Not have constant contact with an individual Junior Member.
• Not use their a phone in inappropriate locations, such as Changing Rooms. (most phones have a
camera.)
• not send messages late at night.
Remember that the principles of the Junior Leader’s Code of Conduct apply to social media communication
as well and they should therefore consider their digital footprint before posting on line.
A Junior Member should:
• Not reply to an offensive message, email or photo; they should save it, make note of times and dates
and tell a parent, Children’s Officer or responsible adult that they trust.
• Be careful about to whom they give their phone number(s), address or email address and should not
respond to unfamiliar numbers.
• Not use phones/cameras in inappropriate locations, such as Locker Rooms. Club rules apply.
• Treat their phone as they would any valuable item, so that they can guard against theft.

6. Junior Member Welfare and Protection Procedures

The following are the procedures for dealing with any welfare or protection issue that may arise. Child
welfare and the protection of Junior Members is the concern of all adults at all times, irrespective of their role
within the Club.
If there are grounds for concern about the safety or welfare of a Junior Member, adults should react to the
concern. Persons unsure about whether or not certain behaviours are abusive and therefore reportable,
should contact the Designated Liaison Person in the Club (DLP) or the duty social worker in Tusla. (Contact
details at Appendix 13)
Reasonable Grounds for Concern
TUSLA should always be informed when there are reasonable grounds for concern that a Junior Member
may have been abused, or is being abused, or is at risk of abuse.
The following examples would constitute reasonable grounds for concern:
• A specific indication from the child that he or she was abused (disclosure).
• An account by a person who says the child is being abused.
• Evidence, such as an injury or behaviour, that is consistent with abuse and unlikely to be caused in
another way.
• An injury or behaviour that is consistent both with abuse and with an innocent, explanation, but where
there are corroborative indicators supporting the concern that it may be a case of abuse e.g. a pattern of
injuries, an implausible explanation, and other indications of abuse and/or dysfunctional behaviour.
• Consistent indication, over a period of time that a child is suffering from emotional or physical neglect.
It is not the responsibility of anyone working within the Club, in a paid or voluntary capacity, to take
responsibility or decide whether or not child abuse is taking place. That is the job of Tusla. However, there is
a responsibility to protect Juniors Members by assisting the appropriate agencies so that they can then
make enquiries and take any necessary action to protect the Junior Member.
If there are grounds for concern about the safety or welfare of a Junior Member, a Member should react to
the concern. Persons unsure about whether or not certain behaviours are abusive and therefore reportable,
should contact the duty social worker in Tusla – Child & Family Agency or An Garda Siochana where they
will receive advice. (details in Appendix X). They should also discuss the matter with the Club DLP.

Everyone should follow both procedures outlined below, firstly the procedure for responding to a Junior
Member in distress and secondly the procedure for reporting the concern.
Response to a Junior Member Disclosing Abuse
When a Junior Member discloses to a Member, including Club Official, or Member of staff information of
suspected abuse, that Member should:
(a) Deal with any allegation of abuse in a sensitive and competent way through listening to and facilitating
the Junior Member to tell you about the problem, rather than interviewing the Junior Member about
details of what happened.
(b) Stay calm and not show any extreme reaction to what the Junior Member is saying. Listen
compassionately and take what the Junior member is saying seriously.
(c) Understand that the Junior Member has decided to tell something very important and has taken a risk to
do so. The experience of telling should be a positive one so that the Junior Member will not mind talking
to those involved in the investigation.
(d) Be honest with the Junior Member and tell him/her that it is not possible to keep information a secret but
that you will maintain confidentiality.

(e) Make no judgmental statements about the person against whom the allegation is made.
(f) Not question the Junior Member unless the nature of what they are saying is unclear. Avoid using
leading questions. Open, non-specific questions should be used such as “Can you explain to me what
you mean by that”.
(g) Check out the concerns with the Club DLP and should then advise the parents that you are contacting
Tusla, (or Garda Siochana outside of Tusla office hours), unless doing so would possibly place the child
at further risk.
(h) Give the Junior Member some indication of what will happen next, such as informing parents or Tusla. It
should be kept in mind that the Junior Member may have been threatened and may feel vulnerable at
this stage.
(i) Carefully record the details.
(j) Pass on this information to the Club DLP.
(k) Reassure the Junior Member that he/she has done the right thing in reporting to you.
Reporting Suspected or Disclosed Child Abuse
The following steps should be taken in reporting concerns re child abuse to Tusla:
(a) Observe and note dates, times, locations and contexts in which the incident occurred or suspicion was
aroused, together with any other relevant information
(b) Report the matter as soon as possible to the Club DLP who has responsibility for reporting abuse. If the
DLP has reasonable grounds for believing that the Junior Member has been abused or is at risk of
abuse, s/he will make a report to Tusla who have statutory responsibility to investigate and assess
suspected or actual child abuse
(c) In cases of emergency, where a Junior Member appears to be at immediate and serious risk and the
DLP is unable to contact a duty social worker, An Garda Síochána should be contacted. Under no
circumstances should a Junior Member be left in a dangerous situation, pending intervention by Tusla or
An Garda Siochana.
(d) If the DLP is unsure whether reasonable grounds for concern exist, he/she can informally consult with
TUSLA. H/she will be advised whether or not the matter requires a formal report. Check with (g) above
A DLP reporting suspected or actual child abuse to Tusla will first inform the family of their intention to make
such a report, unless doing so would put the child at further risk or undermine an investigation.
The Protection for Persons Reporting Child Abuse Act, 1998 (check) provides immunity from civil liability to
persons who report child abuse ‘reasonably and in good faith’ to the Tusla or An Garda Síochána. The Act
also covers the offence of ‘false reporting’. The main provisions of the Act are:
1. The provision of immunity from civil liability to any person who reports child abuse “reasonably and in
good faith” to designated officers of Tusla or any member of An Garda Síochána
2. The provision of significant protections for members of staff who report child abuse. These protections
cover all employees and all forms of discrimination up to and including, dismissal.
3. The creation of a new offence of false reporting of child abuse where a person makes a report of child
abuse to the appropriate authorities “knowing that statement to be false”. This is a new criminal offence
designed to protect innocent persons from malicious reports.

Allegations against Junior Leaders
If an allegation of child abuse is made against a Junior Leader or other person within the Club, two procedures should
be followed:
• The reporting procedure in respect of suspected child abuse, described in previous paragraph, or
• The procedure for dealing with Junior Leader is below.
The safety of the Junior Member making the allegation should be considered and the safety of any other Junior
Members who may be at risk. The Club will take any necessary steps that may be needed to protect children in its
care.
The issue of confidentiality is important. Information is on a need to know basis and the Junior Leader should be
treated with respect and fairness.
The reporting procedure
If the DLP has reasonable grounds for concern, the matter should be reported to Tusla, using the standard reporting
procedure. See Appendix 10.
The procedure for dealing an allegation against a Junior Leader
The DLP makes the report to Tusla or An Garda Siochana and seeks advice about how and when to inform the
person against whom the allegation is made.
The Club, following advice from Tusla, will inform the Junior Leader that –
(a) an allegation has been made against him / her, and
(b) the nature of the allegation.
He/she should be afforded an opportunity to respond. His /her response should be noted by the DLP and passed on
to Tusla.
The Junior Leader may be asked to step aside pending the outcome of the investigation. When a Junior Leader is
asked to step aside, it should be made clear that it is only a precautionary measure and will not prejudice any later
disciplinary proceedings.
Disciplinary action against the Junior Leader should be considered but only if this does not interfere with the
investigation by Tusla or the Garda Siochana. It is important to consider the outcome of the investigation and any
implications it might have. The fact that someone against whom an allegation has been made has not been
prosecuted or been found guilty does not automatically mean that they are appropriate to work with Junior
Members in the future.
Irrespective of the findings of Tusla, the Club will assess all individual cases to decide whether the person involved
should be reinstated and, if so, how this can be sensitively handled. This may be a difficult decision, especially where
there is insufficient evidence to uphold any action by Tusla. In such case, the Management Committee, based on CGI
guidelines, must reach a decision based upon the available information which could suggest that on the balance of
probability, it is more likely than not that the allegation is true, and the implications of this for the safety of Junior
Members. The welfare of the Junior Member should remain of paramount importance throughout. In some situations,
the Club may need to disclose information to ensure the protection of Junior Members in its care.
The following points should be kept in mind:
• A guarantee of secrecy cannot be given, as the welfare of the Junior Member will supersede all other
considerations, but confidentiality will be maintained.
• All information should be treated in a careful and sensitive manner and should be discussed only with those
who need to know.
• Information should be conveyed to the parents of the child in a sensitive way, following consultation with the
DLP and Tusla.

• Giving information to others on a ‘need to know’ basis for the protection of a Junior Member is not a breach of
confidentiality.
• All persons involved in a child protection process (the child, his/her parents/guardians, the alleged offender,
his/her family, Junior Leaders) should be afforded appropriate respect, fairness, support and confidentiality at
all stages of the procedure
• Information should be stored by the CCO/DLP in a secure place in the Office, with limited access only to
designated people and the DLP.
• The requirements of the Data Protection laws should be adhered to.
• Breach of confidentiality is a serious matter.
Anonymous Complaints
Anonymous complaints can be difficult to deal with but will not be ignored. In all cases, the safety and welfare of the
Junior Member(s) is paramount. Any such complaints relating to inappropriate behaviour should be brought to the
attention of the Club Children’s Officer & DLP. The information should be checked out and handled in a confidential
manner.
Rumours
Rumours should not be allowed to hang in the air. Any rumours relating to inappropriate behaviour should be
brought to the attention of the DLP/ CCO and checked out without delay. check
Non-Safeguarding Issues- Complaints and Disciplinary & Appeals Procedure
Concerns around non-safeguarding issues may be dealt with under the Club’s complaints procedures (available on
the Club website and Club Diary and Bye-Laws) and the Club’s Disciplinary and Appeals Procedures, available from
Reception.
Confidentiality
Confidentiality will be maintained in respect of all issues and people involved in cases of alleged abuse, welfare or
poor practice. It is important that the rights of both the Junior Member and the person about whom the complaint
has been made are protected.
Risk Assessment
We have carried out a preliminary risk assessment of any potential for harm to a Junior Member while at the Club,
based on the TUSLA Child Safeguarding Statement Sample Template. This will be followed up by more detailed
assessment when CGI guidance becomes available over coming months.
check
Below is a list of the areas of risk identified and the list of procedures for managing these risks.
check

Risk Procedure to support our intention to safeguard
children
Allegations of abuse or misconduct against
Members or employees

Complaints and Disciplinary & Disciplinary procedures
are in place and notified on our website and in our Diary

Concerns about suitability of Junior Leaders and
Volunteers in Junior Section

Procedure for the safe recruitment and selection of Junior
leaders and volunteers are in place, as outlined in this
Code

Junior Members not aware of how to make their
concerns known

Briefing sessions are held for parents at the start of
Junior Season, our Code is displayed on Notice Board as

well as a General Notice. Training is available as
required.

TUSLA not alerted to concerns and members do
not know how to report

Our DLP, Children’s Officer and Junior Leaders are
trained to know how and when to contact Tusla.

Junior Members alone on the Course being
concerned

‘Sign in’ on to course. In the event of concern, go to
Clubhouse immediately and report

Appendix 1

Section 1 VOLUNTEER / COACH APPLICATION FORM (FOR THOSE WITH SUBSTANTIAL

ACCESS TO CHILDREN)

All information received in this form will be treated confidentially and in accordance with the Club Data Protection Policy
Name:

Maiden Name (if applicable): Telephone No: Mobile:

Date of Birth:
Current Address:

Are you (Please tick):
Employed □ Unemployed □ Student □
Homemaker □ Retired □ Other □
Previous work/voluntary experience & relevant qualifications:

Have you previously been involved in voluntary work? YES □ / NO □
If yes, give details:

Do you agree to abide by the Leader’s Code of Conduct? Yes [ ] No [ ]
Any other relevant information?_____________________________________________________________________________
_____________________________________________________________________________________________________
Please supply the names of two responsible people (not relatives) whom we can contact and who from your personal knowledge
are willing to endorse your application. If you have had a previous involvement in a sports club, one of these names should be that
of an administrator / leader in your last club / place of involvement. Please insert position held.
Name: Name:

Address: Address:

Tel: Position: Tel: Position:
Section 2
DISCLOSURE OF CRIMINAL CONVICTIONS FOR ELIGIBLE POSITIONS
Statement of non-discrimination
The Club is affiliated to the CGI and is committed to equal opportunity for all applicants, including those with
criminal convictions. Information about criminal convictions is requested to assist the selection process and will be
taken into account only when the conviction is considered relevant to the post. Any disclosure will be seen in the
context of the job criteria, the nature of the offence and the responsibility for the care of existing members,
volunteers and employees. The Club will adhere to National Vetting Bureau (NVB) guidance on the recruitment of
offenders. For the purpose of your application for the role of:

We require all Junior leaders and Volunteers in positions of responsibility for managing the safety and development of
Junior Members to consent to a National Vetting Bureau(NVB) process and sign the declaration and return the
completed form marked ‘confidential’ to the CGI. check
Should you require further information, please contact the Club Children’s Officer or the Club’s Designated
Person(DLP) -the Club Secretary. check
Name of Applicant: ____________________________________________________________________________
Home Address: ______________________________________________________________________________
__________________________________________________________________________________________
Contact Telephone Number: _____________________________________________________________________
Club: ______________________________________________________________________________________
Please read this information carefully .
The purpose of the check is to make sure that people are not appointed who might be a risk to children or
vulnerable adults.
The check will tell us whether you have a criminal record, caution, or whether any other information about you held
on barred lists may have a bearing on your suitability. Any information which we receive will be treated
confidentially and will be discussed with you before we make a final decision.
Declaration
I understand that I must also complete a NVB Disclosure Certificate Application Form and that this check must be
carried out before my application for appointment can be confirmed. This has been explained to me and I am
aware that spent convictions/cautions may be disclosed. I declare that the information I have given is accurate.
Have you ever been known to any State Organisation as being a risk or potential risk to children?
Yes (if yes, please provide further information below): No
__________________________________________________________________________________________
__________________________________________________________________________________________
Have you been the subject of any disciplinary investigation and/or sanction by any organisation due to concerns
about your behaviour towards children?

Yes (if yes, please provide further information) No
__________________________________________________________________________________________
__________________________________________________________________________________________

Confidential confirmation of Declaration (tick box below)
I agree that the information provided here may be processed in connection with my volunteer role and I
understand that any role may be withdrawn or dismissal may result if information is not disclosed by me
and subsequently comes to the Club’s attention.
I agree to inform the Club within 24 hours if I am subsequently investigated by any agency or organisation
in relation to concerns about my behaviour towards children or young people.
I understand that the information contained on this form and information supplied by third parties may be
supplied by the Club to the CGI or to other persons or organisations in circumstances where this is
considered necessary to safeguard other children.
I declare that all answers and information provided is complete and correct to the best of my knowledge and I will
inform the Club of any future convictions or charges or any material event that might affect me in the role which is
the subject of this appplication.
Signature: ___________________________________________________________________________________
Print Name: _________________________________________________________________________________
Date: _________________________________________

Appendix 2
Confidential Reference Form

………………………………(Name of applicant) is a Junior Leader/Volunteer within Clontarf Golf Club and has
given your name as a referee.
As this role involves substantial access to children and as a Club committed to safeguarding children, it is
important that if you have any reason to be concerned about this applicant that you do not complete the
following form, but please contact us on:
Club Secretary 018331892

Any information disclosed in this reference will be treated in confidence and in accordance with relevant
legislation and guidance and will only be shared with the person conducting the assessment of a candidate’s
suitability for a role, if he or she is offered the role in question.
How long have you known this person?
In what capacity ?

Do you know of any reason why this
person should not work with children?
(If Yes, please contact the number
above)
Name
Occupation
Address
Telephone
Number
Signature
Date

The information contained in this document is subject to Club Policy on Data Protection

Appendix 3

Code of Conduct for Junior Leaders
Junior Leaders must make this Declaration annually.

As a Junior Leader, I agree to
 familiarise myself with this Code of Conduct which is the Club’s Safeguarding Policy.
 read and abide by its terms.
As a Junior Leader, I agree that I should:
• Be positive during sessions and competitions and praise and encourage effort, as well as results
• Put the welfare of a young person first and strike a balance between this and winning / results
• Encourage fair play and treat participants equally
• Recognise developmental needs, ensuring activities are appropriate for the individual
• Plan and prepare appropriately
• Have experience relevant to working with children or hold up-to-date qualifications, and be
committed to the guidelines in the Club’s Safeguarding Policy
• Involve parents where possible and inform parents of progress as well as when problems arise
• Keep a record of attendance at training and competitions
• Keep a record of any injuries suffered by a Junior Member and action taken incident report form??
• Keep a record of any behavioural problems arising and any actions taken/outcomes ? taken incident
report form?
• Report any concerns in accordance with the reporting procedures in the Code of Ethics relating to
Junior Members, and section 7, in particular.
Where possible I will avoid:
• Spending excessive amounts of time with children away from others
• Taking sessions alone
• Taking children to my home
• Taking children on journeys alone in my car
I agree that as a Junior Leader I should not:
• Use any form of physical punishment or physical force on a child
• Use any form of abusive language
• Exert undue influence over a Junior member in order to obtain personal benefit or reward
• Engage in rough physical games, sexually provocative games or allow or engage in inappropriate
touching of any kind, and/or make sexually suggestive comments about, or to a Junior Member. This
includes innuendo, flirting or inappropriate gestures and terms
• Take measurements or engage in certain types of fitness testing without the presence of another
adult
• Undertake any form of therapy (hypnosis etc.) in the training of Junior Members
Communication with Parents
To continue to ensure a child reaches their full potential and enjoys their time at the Club, I understand
that as a Junior Leader I need to encourage parents to consider:

• What do they want their child to get out of golf? Is it the same as what the parent wants?
Whether the parent understand what their child is trying to achieve and what support they need to
achieve it?
• If they are being the best role model they can be to help their child enjoy their golfing experience?
• If they are focused on their child’s development and enjoyment?
Emergency Action/First Aid
All Junior Leaders working directly with Junior Members should be prepared with an action plan in the
event of an emergency and be aware of our First Aid Procedures.
This will include:
• Access to First Aid equipment
• Telephone contact number for the parents
• Telephone contact number for the Emergency Services and the Club
Self-Declaration
Do you agree to abide by the Club’s Code of Ethics relating to Junior Members-the Club’s Safeguarding
Policy?
– Yes[ ] No [ ]
Have you ever been asked to leave a sporting organisation? Yes [ ] No [ ]
(If you have answered yes, we will contact you in confidence)
Is there any reason you should not be working with Junior Members? Yes [ ]No [ ]
______________________________ _______________________________ ______________________
Printed Name Signature of Date
The information contained in this document is subject to Club Policy on Data Protection

Appendix 4

Code of Conduct for Junior Members

The Club wishes to provide the best possible environment for all Junior Members. They deserve to be given
enjoyable, safe sporting opportunities, free of abuse of any kind. They have rights, which must be respected, and
responsibilities that they must accept. Junior Members should be encouraged to realise that they have
responsibilities to treat other participants and Junior Leaders with fairness and respect.
Juniors Members are entitled to:
• Be safe and to feel safe
• Be listened to and believed
• Have fun and enjoy golf
• Have a voice in relation to their activities within golf
• Be treated with dignity, sensitivity and respect
• Participate on an equitable and fair manner, regardless of age, ability, sex, race, religion or belief, gender
reassignment, disability, social and ethnic background or political persuasion etc.
• Experience competition at a level at which they feel comfortable
• Make complaints and have them dealt with
• Be safe from risk of bullying behaviour
• Say ‘No’ to things that make them feel unsafe
• Privacy and Confidentiality
Junior Members should always:
• Give their friends a second chance
• Treat Junior Leaders with respect, (including professionals, coaches, convenors, Club officials, etc.)
• Look out for themselves and the welfare of others
• Play fairly at all times and do their best
• Be organised and on time, and must tell someone if they are leaving a venue or competition
• Respect team members, even when things go wrong
• Respect opponents and be gracious in defeat
• Abide by the rules set down by Team Managers when travelling to away events, representing the club.
• Behave in a manner that avoids bringing golf into disrepute
• Talk to the Club Children’s Officer if they have any problems
Juniors should never:
• Cheat, use violence or engage in irresponsible, abusive, inappropriate or illegal behaviour
• Shout or argue with officials, team mates or opponents
• Harm team members, opponents or their property
• Bully or use bullying tactics to isolate another player or gain advantage
• Take banned substances, drink alcohol, smoke or engage in inappropriate sexual behaviour
• Keep secrets, that may leave them or others at risk
• Tell lies about adults / juniors or spread rumours
• Discriminate against other players on the basis of age, ability, sex, race, religion or belief, gender reassignment,
disability, social and ethnic background or political persuasion etc.

_____________________ ________________________ Date _______________
Printed name of Junior Member Signature of Junior Member
__________________ ________________________

Printed name of Parent Signature of Parent (The term ‘Parent’ means parent,
guardian or carer

Appendix 5
Parental Consent Form

Please complete this form with a Parent (The term ‘Parent’ means parent, guardian or carer)
Parental Consent from
Full Name of Player: ___________________________________________________________________________
Address: ____________________________________________________________________________________
__________________________________________________________________________________________
Date of Birth: ______________________________________
Home Telephone: ______________________________________
Junior Member’s Mobile No (in case of emergency 1 ): ___________________________________
Junior Member’s E-Mail 1 : ______________________________________

MEDICAL/BEHAVIOURAL INFORMATION
__________________________________________________________________________________________
__________________________________________________________________________________________
Please include all medical details that might be relevant in dealing with your child in a safe manner, such as
allergies, medication, dietary, special needs, etc.
Date of last Tetanus Injection: ____________________________________________________
Doctors Name, address and contact phone number: ____________________________________
__________________________________________________________________________
PARENT Section
Full Name of Parent(s):
Parent(s) Mobile(s): ______________________________________________
Parent’s E-mail(s): ______________________________________________
______________________________________

1 These details are optional and contact will be made via the Parents directly unless specific consent and
reason agreed for direct communication with Junior Members and even then, this should be done in a
group communication.

Address (if different from above): ______________________________________
____________________________________________________________________
Home Telephone (if different from above): ____________________________________
Name and mobile number of alternative adult to be contacted in case of emergency:
__________________________________________________________________________________________
Declaration
I am the Parent of : _______________________________
• I hereby consent to the above child participating in golf activities of the Club in line with the Club’s Safeguarding
Policy.
• I confirm that all details are correct and I am able to give parental consent for my child to participate in and travel
to all activities.
• I agree, and for my child, to receive appropriate communication through text and email.
• I understand that photographs/videos will be taken during or at golf related events and these may be used in the
promotion of golf, including social media.
• If selected for teams, I confirm I am happy with the travel arrangements the Club may arrange for my child.
• I acknowledge that the Club is not responsible for providing adult supervision for my child except for formal junior
coaching, matches and competitions.
• I understand and agree that, while representing the Club, the child in my care is bound by the Club’s Conduct of
Conduct relating to Junior Members. I absolve all the Club’s representatives from all liability and/or claims for
illness, injuries and damage that may arise directly as a result of my child breaching conditions set out in that
document.
PARENT STATEMENT
I will inform the Junior Convenor /Children’s Officer/Designated Liaison Person of any important changes to my
child’s health, medication or needs and also of any changes to our address or phone numbers given. In the event of
illness, having parental responsibility for the above- named child, I give permission for medical treatment to be
administered where considered necessary by a nominated First Aider, or by suitably qualified medical practitioners.
If I cannot be contacted and my child should require emergency hospital treatment, I authorise a qualified medical
practitioner to provide emergency treatment or medication.
SIGNATURE OF PARENT: ________________________________________
PRINT NAME OF PARENT: ________________________________________
DATE: _____________

The information contained in this document is subject to Club Policy on Data Protection

Appendix 6

Code of Conduct/Guidelines for Parents

(The term ‘Parent’ means parent, guardian or carer)
As a Parent of a Junior Member, the Club encourages you to consider the following messages as the Club wants to
help you continue supporting your child to reach their full potential and enjoy their time within golf, therefore please
To help your child have a positive experience, you should remember to:
• Focus on what your child wants to get out of golf
• Help your child achieve their potential

The Club believes that parents should:
• Be a role model for your child and maintain the highest standards of conduct when interacting with juniors, other
parents, officials and organisers.
• Always behave responsibly and do not seek to unfairly affect a player or the outcome of the game.
• Never intentionally expose any junior to embarrassment or disparagement using flippant or sarcastic remarks.
• Always recognize the value and importance of the officials and volunteers who provide sporting and recreational
opportunities for your child. Do not publicly question the judgement or honesty of referees, coaches or
organisers. Respect convenors, professionals, coaches, referees, organisers and other players.
• Parents are welcome to attend events and coaching sessions but should not interfere with the coach or
Professional while working with the player.
• Encourage your child to play by the rules. Teach your child that honest endeavour is as important as winning and
do all you can to encourage good sportsmanship.
• Set a good example by applauding good play. Encourage mutual respect for teammates and opponents.
• Parents should support all efforts to remove abusive behaviour and bullying behaviour in all its forms. Please
refer to Anti-Bullying policy guidance (Appendix 8).
• Respect
o The rules of Golf, as well as Club Rules, Regulations and Bye-Laws.
o My child’s teammates and Junior Leaders as well as players, parents and coaches from opposing teams.
• Never demonstrate threatening or abusive behaviour or use foul language.
• Maintain open communications with the Junior Convenor and Junior Leaders.
Any misdemeanours and/or breaches of this Code of Conduct will be dealt with immediately by the Club.
Persistent concerns or breaches will result in the Parent being asked not to attend competitions if their attendance
is detrimental to their child’s welfare.

This Declaration must be signed by Parents
_____________________ _______________________ __________
Signature of Parent/Guardian Printed name of Parent/Guardian Date
The information contained in this document is subject to Club Policy on Data Protection

Appendix 7

Players selected to represent the Club

Introduction
You have been selected to represent your Club. As a result, you must show the highest standard of behaviour,
both on and off the golf course. You are an ambassador for your Club and for the game of golf in general. It is
important that you understand what is required of you at all times when representing your Club.
You should be safe and feel safe while representing the Club. Team Captains and Managers are there to help
you. If you have any problems, you should talk to the Team Captain and/or Manager. You can expect to have all
concerns listened to, and to have any problems treated with confidentiality.
Code of Conduct – What you must commit to:
To observe any instructions or restrictions requested by your Team Captain or Manager
To behave to the highest standard both on and off the golf course
To behave in a sporting manner at all times
To comply with the Club Rules, Regulations and Bye-Laws
To display a professional attitude, and to be organized, prepared and dressed in accordance with the Club dress
Code.
To arrive promptly for all meetings as directed by the Team Captain or Manager
To report all incidents, no matter how trivial, to the Team Captain or Manager
To adhere to all travel arrangements made for you by the Club
Never to be absent from the golf course, golf club or accommodation without the express permission of the Team
Captain/Team Manager.
Never to leave your room at night without the permission of the Team Captain / Team Manager
Never to use bad language either on or off the golf course
Never to use any drug (performance enhancing or recreational substance)
Never to cheat
Smoking and drinking of alcohol by players on an under 18 team is strictly forbidden.
Agreement
I understand the points above.
I understand that if I breach this Code of Conduct, or behave in a manner which, in the view of the Team Captain or
Manager, damages the Club, the GUI/ILGU/CGI, I may be withdrawn from the event and sent home.
I agree to accept all the commitments above, as well as all reasonable instructions and requests made by the Team
Captain or Manager, at all times.

SIGNATURE OF PLAYER: ______________________________________

PRINT NAME: ______________________________________
DATE: _______________________________________

Golf’s Anti-Bullying Policy and Guidance – Appendix 8

What is Bullying Behaviour
Bullying behaviour can be defined as unwanted negative behaviour, whether verbal, psychological or physical, conducted by an
individual or group against another person (or persons) and which is repeated over time.
Types of Bullying Behaviour
Bullying behaviour exists in many different forms, some are not as obvious as others, but are just as damaging to the victim.
Listed below are some of the more common types of bullying; one or more of which may be used by the person displaying
bullying behaviour.
Physical
Physical bullying includes any physical contact that would hurt or injure a person; such as pushing, hitting, kicking, punching,
tripping, etc. Physical bullying can put the person experiencing bullying behaviour at risk of injury and makes them feel
powerless. Taking something that belongs to someone else and destroying it would also be considered a type of physical
bullying.
Verbal
Verbal bullying usually takes the form of name-calling or making nasty remarks or jokes about a person's age, ability, sex,
race, religion or belief, gender reassignment, social and ethnic background or political persuasion or the way they look. It can
also include freezing the victim out by exclusion or spreading rumours.
Threats
Making threats against a person or their property is also a type of bullying. It can be a threat to damage or take something
belonging to the victim or to hurt them physically. Often the threat is not actually carried out, but the fear created by the threat
can be enough to upset the person experiencing bullying behaviour.
Cyber
Cyber bullying is done by sending messages, pictures, or information using electronic media, computers (email & instant
messages), mobile phones (text messaging & voicemail) and social networking websites. This activity can be upsetting and
harmful to the person targeted. This type of bullying can allow the person who is displaying bullying behaviour to hide their
identity which may have a bigger impact on the person experiencing bullying behaviour.
Homophobic
Homophobic bullying is motivated by prejudice against a person’s actual or perceived sexual orientation and gender identity-
lesbians, gay males, bisexual, transsexual, or transgender people.
Racist
Racist bullying is motivated by prejudice against a person’s skin colour, cultural or religious background or ethnic origin.
The Impact of Bullying behaviour
The damage inflicted by bullying behaviour can frequently be underestimated. It can cause considerable distress to juniors,
to the extent it effects their health and development, or at the extreme, causes them significant harm.
Recognising Bullying Behaviour
There are a number of signs that may indicate a person is being bullied:
• Reluctance to come to a venue or take part in activities, or dropping out of Junior membership
• Physical signs (unexplained bruises, scratches, or damage to belongings)
• Stress-caused illness – headaches, and stomach aches which seem unexplained
• Fearful behaviour (fear of walking to a meeting, going different routes, asking to be driven)
• Frequent loss of, or shortage of, money with vague explanations
• Having few friends or drop out of newer members
• Changes in behaviour (withdrawn, stammering, moody, irritable, upset, distressed, not eating, reduced concentration,
drop in performance)

• Anxiety (shown by nail-biting, fearfulness, tics)

This list is not exhaustive and there are other possible reasons for many of the above. The presence of one or more of these
indicators is not proof that bullying is actually taking place

How to prevent Bullying Behaviour
• Ensure that all members follow this anti-bullying policy and guidance, which promotes the rights and dignity of each
member
• Deal with any incidents as soon as they arise
• Use a whole group policy or ‘no-blame approach’, i.e. working with person(s) displaying the bullying behaviour and the
group of juniors, helping them to understand the hurt they are causing, and so make the problem a ‘shared concern’ of
the group
• Encourage Junior Members to negotiate, co-operate and help others, particularly new or children with specific needs
• Offer the person experiencing bullying behaviour immediate support and put the ‘no blame approach’ into operation
• Never tell a young person to ignore bullying, they can’t ignore it, it hurts too much
• Never encourage a young person to take the law into their own hands by trying beat the person(s) displaying the bullying
behaviour at his/her own game
• Reassure the person experiencing bullying behaviour they have done nothing wrong. Reinforce the fact that there is ‘a
right to tell’ culture within the Club.
Who should deal with bullying?
While the more extreme forms of bullying would be regarded as physical or emotional abuse and are to be reported to Tusla,
dealing with bullying behaviour is the responsibility of all Junior Leaders within the Club who will deal with the matter in the
first instance or seek advice as needs be.

Using the NO BLAME Approach – advice for Junior Convenors and/or Junior Leaders
The NO BLAME approach seeks to find a resolution for Junior Members involved in bullying behaviour whilst maintaining
their relationship within the Club or the group.
This is important for young people who often simply want the behaviour to stop, without a need for punishments to be
imposed.
Before embarking on the ‘No Blame’ approach below, it is advised to consult CGI beforehand for latest
advice as this can be a very complex process and supporting professional advice may be necessary.
The NO BLAME approach encourages young people to recognise the impact of their behaviour and then to take
responsibility for changing it. By using this approach, a previous relationship between or within a team can often be re-
established; this is often a preferred option for the young people involved.
The ethos behind the NO BLAME approach is to:
EXPLAIN the problem, i.e. that someone seems to be unhappy in the club, seems to be picked on etc. and explain how that
person is feeling; this should not accuse anyone.
ASK for ideas as to how to help this person
LEAVE the individuals involved to check how the behaviour has changed
SHARE the responsibility of changing the behaviour and encouraging everyone to speak to a trusted adult if there is bullying
behaviour in the club
The NO BLAME approach does not attempt to get ‘confessions’, it seeks to get an acknowledgement of behaviour and provides
an opportunity for young people to change hurtful behaviour.

There may be issues that are not resolved through the NO BLAME approach, where behaviour continues.
Bullying behaviour is a breach of a code of conduct and may have to be dealt with through a disciplinary process. However,
the outcome for young people is far better when issues can be resolved through the NO BLAME approach.

The ‘NO BLAME’ APPROACH – Guidance for Junior Convenors and /or Leaders check
STEP 1: MEET WITH THE JUNIOR WHO IS THE TARGET OF THE BULLYING BEHAVIOUR
If you find that there has been an incident of bullying behaviour, first talk to the Junior Member who is the target of the
behaviour. At this stage, find out who was involved and what the Junior Member is now feeling. Try asking the following
questions:
• What was the behaviour that has caused upset?
• Are you emotionally/physically hurt and/or how are you feeling?
• Who was involved in the behaviour, i.e. was it in your own peer group?
• When and where did it happen?
• Make sure you actively listen and advise the young person of the next steps that will be taken
STEP 2: MEET WITH ALL INVOLVED
Arrange to meet with all those involved; this should include those who initiated the bullying behaviour, some of the backup
and if necessary you might want to ask the audience. The meeting should be informal, and it is better to try to meet the
individuals before meeting as a group. If you meet with a group keep the number controllable and you should only deal with
the topic. Make sure everyone knows you are there to get their point of view and find their solutions.
STEP 3: EXPLAIN THE PROBLEM
Talk about the hurt caused in general terms without apportioning blame, e.g. you might suggest the target of the bullying
behaviour doesn’t seem to be happy in the club, and you have heard they have been called names/left out/picked on etc. It
might be helpful to ask questions like:
• What do you think they are feeling?
• How would you feel if it was you?
• What would you do if it happened to you?
• What could we do to see it does not happen again?
You should not use specific details of the incident or allocate blame, however explain the feelings of loneliness, feeling left
out, being rejected, laughed at and how that the person may be feeling.
Listen and watch out for reactions and pick up on comments without accusing or if in a group without isolating anyone; this is
an opportunity to find out how others in the group feel about bullying behaviour.
STEP 4: ASK THE GROUP/INDIVIDUAL FOR THEIR IDEAS
At this stage the group or individual is encouraged to suggest ways that would make a target of the bullying behaviour feel
happier. Use phrases like: “if it were you what would help you….”, to encourage a response.
Listen to all suggestions and note them, especially positive responses as these will help create an environment for young
people involved to work together.
STEP 5: LEAVE IT TO THE GROUP OR INDIVIDUAL
Now the problem has been identified and solutions suggest it is now handed over to the group/individual to act on. Arrange
what actions they will take and to meet again a certain time frame. You have now passed the responsibility over to the group
or the individual to take the suggested action within that time.
STEP 6: MEET THEM AGAIN
Meet everyone, including the person who had been responsible for the bullying behaviour and the target of the behaviour;
discuss how things are going and check if there have been other incidents.
This allows for continual monitoring and keeps everyone involved in the process.
The parents of the young people involved should be informed of the actions taken.
STEP 7: SHARE THE RESPONSIBILITY

Meet with the wider group/team to discuss what should be in place to help prevent further incidents and what impact bullying
behaviour may have on everyone, e.g. less free time or social activities, or other actions might need to be imposed as a
preventative measure.
Any action should be used in the spirit of prevention, not as a punishment.
Useful Contacts Childline Tel: 1800 66 66 66 or Text Talk to 50101 www.childline.ie

Appendix 9

CGI Guidelines Club Photography and Filming Policy

Using photographs and videos of children and young people in golf for publication, promotion, press, or for coaching
purposes.
Golf clubs benefit from using images of young participants to promote and celebrate activities, events and competitions.
Parents and children generally welcome opportunities to celebrate or publicise their achievements. Some sports coaches
may want to use photographs or videos as a tool to support a young athlete’s skill development.
However, the use of photos and videos on websites and social media, and in posters, the press or other publications, can
pose direct and indirect risks to children and young people if not managed correctly.

What are the risks?
Children may be identified, located, groomed 2 or contacted
The inclusion of a child's personal identity (full name, address) can make them identifiable and therefore vulnerable to
individuals looking to locate, contact and 'groom' children for abuse.
Even if these details are kept confidential, any other details accompanying the images (such as the organisation, school or
club they belong to, or their favourite sports person or team) can also be used to groom the child.
This also increases the risk of identification of, and contact with, a child by someone in circumstances where there are legal
restrictions or this could otherwise be potentially harmful. For example. if the child is in statutory care or placed in an
adoptive family; or where it is potentially dangerous to reveal the child’s whereabouts to an estranged parent due to previous
concerns about domestic violence.
Taking or producing inappropriate or illegal images of children
Photo or video content may themselves be inappropriate (for example images of children changing); or images may be used
inappropriately, or out of context. Images can easily be copied and adapted, perhaps to create child abuse images, which
can then find their way into the public domain on websites or social media.
Potential impact on children affected
The effects on children and young people of grooming or sexually abusive experiences can be devastating and life changing.
Young people who have experienced online grooming or whose images have been misused and/or shared through social
media often find this as traumatic and damaging as other, more direct, forms of sexual abuse.
There have been instances where identification of children through images and information appearing in public media have
resulted in the breakdown of children’s foster or adoptive family placements due to the intervention of adults who have
subsequently traced them. Some children have also been put at risk when identified and traced by adults (known to them or
not) with bad intent.

How can the risks be minimised?

2 The term “grooming” refers to the process of a potential abuser using their knowledge of and/or relationship with a child to manipulate
the child (and often adults around them) in order to create opportunities for sexually abusive behaviour.

• Think carefully before using any images showing children and young people on your website, social media, or in your
publications.
• Establish the type of images that present the activity in a positive light and promote the best aspects of the sport and
organisation.
• Avoid supplying the full name(s) of the child or children along with the image(s), unless this is considered necessary, is in
the child’s best interests, and the child and parent have consented.
• Only use images of children in suitable dress/kit.
• Where possible images of these activities should:
o focus on the activity rather than a particular child
o avoid images and camera angles that may be more prone to misinterpretation or misuse than others.
• Consider using models or illustrations if you are promoting an activity, rather than the children who are actually involved
in it.
• Link to guidance on talented young athletes and open, public sites (below)
• Provide those who wish to use images of young athletes for development purposes with clear guidelines they are
required to comply with. Cover: consents, retention, safe storage, confidentiality, and use.
What to do when using official/professional photographers
Junior Leaders should:
 Ensure that children and parents are aware that a photographer will be active at the event, and that
consent has been obtained.
 Check the photographer’s identity, the validity of their role, and the purpose/use of the images to be
taken. Issue the photographer with identification, which must be worn at all times.
 Provide the photographer with a clear brief about what is considered appropriate in terms of image content and their
behaviour (as above)*.
 Clarify areas where all photography is prohibited (toilets, changing areas, and so on)
 Inform the photographer about how to identify and avoid taking images of children without the required parental
photography consent (this will depend on the process in place at each event) *.
 Not allow unsupervised access to children or one-to-one photo sessions at events*.
 Not allow photo sessions away from the event, for instance at a young person's home*.
 Clarify issues about ownership of and access to all images, and for how long they will be retained and/or used
*(establish/clarify during commissioning/contracting process).
Do I need parental permission?
Close up images
Junior Leaders organising an event should seek parents’ consent to take and use images of individual or smaller groups of
participants in which their child would easily be recognisable.
Parents should be advised as to where and in what context an image may be used (for example on a public website, through
social media, or in a printed resource).
Parents should be made aware of and support Club policy on using children's images, and of the way these support the
Club.
Junior Leaders should use a parental consent form for photographing a Junior Member at an activity/event. They should
also ask for the child's permission to use their image before dissemination. This ensures that they are aware of the way the
image is to be used to represent the activity.

When using a photographer (even if this is undertaken by someone already involved in the Club or activity) inform parents
and children that a photographer will be in attendance and ensure they consent to both the taking and publication of films or
photos.
General (e.g. wide angle) images of events

At many events, organisers will quite reasonably wish to take wide angle, more general, images of the event, site/s, opening
and closing ceremonies, and so on. It is usually not reasonable, practical or proportionate to secure consents for every
participating child in order to take such images, or to preclude such photography on the basis of the concerns of a small
number of parents.
In these circumstances organisers should (before and during the event) make clear to all participants and parents that these
kinds of images will be taken, and for what purposes.

When parental consent is not given
The Club has a responsibility to put in place arrangements to ensure that any official/professional photographers can identify or
be informed about which Junior members should not be subject to close-up photography.
This could involve providing some type of recognisable badge, sticker or wrist band (perhaps a different colour to ‘consented’
young people – ideally something easily recognisable but not stigmatising for the child), and/or a system for photographers to
check with the activity organiser and/or team manager to clarify which groups or individuals should not feature in images. It must
be emphasised to any photographer that the use of images with these ‘unconsented’ children included will not be permitted.
How should I respond to concerns?
All staff, volunteers, Junior members and parents should be informed that if they have any concerns regarding inappropriate
or intrusive photography (in terms of the way, by whom, or where photography is being undertaken), these should be
reported to a Junior Leader or other Club official.
There must be an appropriate safeguarding policy and procedure in place to ensure that any reported concerns are dealt
with in the same way as any other child protection issue, ensuring that your club/event or lead child protection or
safeguarding officer is informed.
If there are concerns or suspicions about potentially criminal behaviour this should include referral to the police.
Concerns about professional photographers should also be reported to their employers.
Visit www.thecpsu.org.uk for further information on;
• Photography by parents/spectators at events
• Photography in changing rooms/showers

Appendix 10
TUSLA Standard Report Form

Appendix 11

CLUB CHILDREN’S OFFICER ROLE (CGI)

The ‘Club Children’s Officers’ are the male and female Junior Convenors and have, as their primary aim,
the establishment of a child centred ethos within the Club. They are the link between the Junior
Members and the adults in the club. They also take responsibility for monitoring and reporting through
the Club Secretary to the Management Committee on how Club policy impacts on Junior Members and
Junior Leaders.
They have the following role:
 To promote awareness of this Code within the Club, among Junior Members and their parents. This
can be achieved by: – the production / distribution of information leaflets, the establishment of a
specific Junior Member notice board, holding regular information meetings for the Junior Members
and their parents.
 To influence policy and practice within the Club to prioritise the needs of Junior Members.
 Establish contact with the National Children’s Officer within the CGI as the need arises.
 To ensure that Junior Members know how to make concerns known to appropriate adults or
agencies.
 To encourage the appropriate involvement of parents in Club activities.
 To act as an advisory resource to Junior Leaders on best practice in children’s sport.
 To report regularly to the Club Management Committee via the Club Secretary. check
 To monitor changes in membership and follow up any unusual dropout, absenteeism or club
transfers by Junior Members or Junior Leaders.
 To ensure that the Junior Members have a voice in the running of their Club and ensure that there
are steps they can take to express concerns about their Club activities / experiences.
 Establish communication with other branches of the Club, e.g. facilitate parent’s information sessions
at the start of the season.
 Ensure proper records are kept securely on each member on file, including Junior Members, their
contact numbers and any special needs of the child that should be known to Junior Leaders.
 Ensure each member signs an annual membership form that includes signing up to the Code of
Conduct.
 Ensure that this Code and other Club Rules, Regulations and Bye- Laws are adhered to in respect of
Junior Members.

Appendix 12

ROLE OF DESIGNATED LIAISON PERSON

Within the Club, the ‘Designated Liaison Person’ responsible for dealing with any concerns about the
protection of Junior Members is the Club Secretary – clubsec@clontargolfclub.ie. (01-8331892) He/she is
responsible for reporting allegations or suspicions of child abuse to Tusla and/or An Garda Siochána.
The Designated Liaison Person:
 Has a knowledge of the Club Code of Ethics relating to Junior Members, Children First: National
Guidance for the Protection and Welfare of Children and the CGI Safeguarding Policy.
 Has a knowledge of categories and indicators of abuse.
 has undertaken CGI training in relation to child protection.
 is familiar with and able to carry out statutory reporting procedures.
 communicates with parents and/or Tusla or the Garda Siochana, as appropriate.
 assist with the ongoing development and implementation of the Club’s child protection training
needs.
 liaises with the CGI National Children’s Officer in relation to child protection training needs.
 Is required to be aware of local contacts and services in relation to child protection, i.e. principal and
duty social workers and their contacts details.
 Shall inform the local duty social worker in TUSLA and/or An Garda Síochána of relevant concerns
about individual children, using the Standard Reporting Form, (see Appendix 10 check). He/she
should keep a copy of this form and ensure acknowledgement of receipt of this form.
 Shall report persistent poor practice to the management Committee and National Designated Person.
 Shall advise Club administrators on issues of confidentiality, record keeping and data protection.
Children’s Officers/Designated Liaison Persons do not have the responsibility of investigating or
validating child protection concerns within the Club and have no counselling or therapeutic role.
These roles are filled by Tusla as outlined in ‘Children First’. It is, however, possible that child
protection concerns will be brought to the attention of the Children’s Officer. In this event, it is
essential that the correct procedure is followed.

CLONTARF GOLF CLUB Appendix 13

Donnycarney House, Malahide Road, Dublin 3.
Telephone: Office 8331892
www.clontarfgolfclub.ie email: info@clontarfgolfclub.ie

PROBATIONARY JUNIOR MEMBERSHIP APPLICATION FORM: 20….

APPLICANT’S DETAILS

PLEASE READ TERMS AND CONDITIONS OVERLEAF

SURNAME: ……………………………………………………………. FIRST NAME: …………………………………………..
(BLOCK CAPITALS) (BLOCK CAPITALS)
ADDRESS: ……………………………………………………………………………………………………………………
PHONE: HOME:………………………..… MOBILE:……….…… EMAIL:…………………………
PHONE NUMBER TO BE CONTACTED IN CASE OF EMERGENCY: …………………………………………….
DATE OF BIRTH: ………………………………… AGE AS AT 1 st JANUARY 20….: ……………………………………
SCHOOL/COLLEGE:
………………………………………………………………………………………………………………………………………..
OTHER SPORTS PLAYED: ………………………………………………………………………………………………
RELATIONSHIP TO PROPOSER**:………………………… PROPOSER’S NAME: ………………………………………….
(BLOCK CAPITALS)
MEDICAL / BEHAVIOURAL INFORMATION: ……………………………………………………………………….
…………………………………………………………………………………………………………………………………
Please include all medical details that might be relevant in dealing with the above child in a safe manner, such as allergies, medications, special

needs, etc.

PARENT/GUARDIAN CONSENT FORM OVERLEAF MUST BE READ AND SIGNED →→→→→
FATHER/GUARDIAN: Full Name: ………………………………………………………………………………………………………
(BLOCK CAPITALS)
PHONE: Home: ……………………………. Business: ……………………………. Mobile: ………………………………………..
MOTHER/GUARDIAN: Full Name: ……………………………………………………………………………………………………..
(BLOCK CAPITALS)
PHONE: Home: ……………………………. Business: ……………………………. Mobile: ……………………………………….
ANY CHANGE IN THE ABOVE CONTACT DETAILS MUST BE CONVEYED TO OFFICE WITHOUT DELAY
I wish to apply for Probationary Junior Membership of Clontarf Golf Club, and, if accepted, I agree to be
bound by and observe the Rules and Bye-laws and Codes of Conduct of the Club.
SIGNED ……………………………………………………….. DATE :…………………………….

PROPOSER

I confirm that the candidate is known to me, being
my** _________________ (state relationship), and I
hereby Propose him/her as a Probationary Junior
Member of Clontarf Golf Club
Name: …………………………………………………….
(BLOCK CAPITALS)
Signature: ……………………………………………….
Date: …………………………………………………….

SECONDER

I confirm that the candidate is known to me and
I hereby Second him/her as a Probationary
Junior Member of Clontarf Golf Club
Name: ………………………………………………
(BLOCK CAPITALS)
Signature: ………………………………………….
Date: ……………………………………………….
P.T.O. →

PARENTAL/GUARDIAN DECLARATION
I am the Parent/Guardian of ………………………………………………………… [use Block Letters]
I hereby consent to the above child participating in golf activities of the Club / Leinster Branch / Golfing
Union of Ireland / Irish Ladies’ Golfing Union, in line with the procedures and guidelines laid down in Clontarf
Golf Club’s Code of Ethics relating to Junior Members. I will inform the relevant Junior Convenor of any
changes to the information detailed overleaf. I confirm that all details are correct, and I can give my consent
for the above child to participate in and travel to all activities organised under the auspices of the Club.
I understand that photographs may be taken during or at golf-related events and may be used in the
promotion of golf, in accordance with the Club Code of Ethics for Junior Members.
If selected for representative teams, I confirm that I am happy with the travel arrangements the Club may
arrange for the above child.
I accept that video can be used as a legitimate coaching aid and I am happy to agree to the above child
receiving video golf lessons in Clontarf Golf Club, either on an individual or group basis.
I acknowledge that the Club is not responsible for providing adult supervision for Junior Members, except for
formal Junior coaching, matches and competitions.
I declare that, if this application is successful, I will sign up to the Code of Conduct laid down by the Club for
Parents/Guardians of Junior Members and Probationary Junior Members.
Signature: …………………………………………. Date of signature…………………………………
Printed name: ……………………………………… State whether Parent or Guardian………………………
The information contained in this document is subject to Club Policy on Data Protection
______________________________________________________________________________________________
TERMS AND CONDITIONS FOR PROBATIONARY JUNIOR APPLICATIONS

Applicants must be between 9-12 years of age on the 1 st January in the year following date of application (Where there
are insufficient 9-12-year-old applicants to reach our quota, then consideration will be given to applications from those
aged over 12 and under 14 on 1 st January in the year following date of application).
Applications must be received by the Club Secretary no later than 28th February. (Applications received after this date
will not be considered).
Applications from members’ sons/daughters /grandsons/granddaughters / nieces/nephews must be proposed by the
relative. Preference will be given to those designated relatives of members.
Where an applicant is not a relative (as defined above) the proposer must be an Ordinary Member, or a Lady Member or
a 5 Day Member and the Management Committee must approve such an application as a seconder.

Probationary Juniors will be required to attend a minimum number of coaching sessions organised by the Club
Professional and to partake in a minimum number of special competitions held within the Club; further details to be
advised on being offered membership.
The conduct, adherence to the Club’s dress code and participation in organised events will be taken into consideration
in deciding if a Probationer will be offered Junior membership for the following year.
The term for Probationary Junior Membership begins on 1 st April and ends on 30 th September each year. Acceptance as
a Probationary Junior Member confers no right to progress to Junior Membership.
This application form must be accompanied by:

a. passport photograph of the applicant (to be affixed to the front of this form).
b. letter from proposer (not required from family members as defined above) stating their knowledge of the
applicant.
c. any other relevant information in support of the application.
Successful applicants will be informed in writing not later than 15 th day of the March.

Appendix 13

Contacts (September 2018)

Club Designated Liaison Person
Club Secretary
clubsec@clontarfgolfclub.ie
018331892
Club Children’s Officers – Junior Convenors
For Female Junior Members
Name
Phone
For Male Junior Members
Name
Phone
Contact details in Tusla
Joy McGlynn
Area Manager
Tusla,
Dublin North City,
Ballymun Healthcare Facility, Ballymun Civic Centre, Dublin 9.
Tel 01-8467129
joy.mcglynn@tusla.ie
Outside Tusla Office Hours
An Garda Siochana 999/112
www.garda.ie

Other Contacts

CGI National Children’s Officer & DLP – Fiona Power fiona@cgigolf.org 505 4272
GUI National Children’s Officer & DLP – Barbara Creggy barbara@gui.ie 505 4000
ILGU National Children’s Officer & DLP – Audrey Quinn audrey@ilgu.ie 293 4833
ISPCC/Childline www.childline.ie 1800 66 66 66